HUMAN RESOURCE

MANAGMENT
SYSTEMfor

Defence Club Lahore

 Human Resource management system
(HRMS)
---Merging of HR and
Information technology

Principal areas of HR functionalities

1) payroll module
2) time attendance module
3) benefit administration module
4) HR management module

Manpower plays a vital role in every organization, so to make the proper use of
manpower resources, an effective HR Management system is needed.
 OBJECTIVES

Leverage To uniquely enable DCL to: Which allows it to:

Global HCM Consolidate onto a single Web-based Cut costs, increase user adoption and
processes system gain insight
Build a core foundation of HR data Grow easily into new regions and
and processes that will expand to markets
accommodate companys growth Reduce risk / Improve data integrity
Increase HR operational efficiency &
productivity

Workforce Implement flexible role based user Ensure accuracy, monitor productivity
Management interfaces for time reporting in time reporting and resource demand
Integrate with 3rd party time capture planning
devices Enable integration to collect time and
Monitor actual time worked to planned resource data from multiple
and manage schedule changes sources/solutions
Apply a global, flexible rules based Ensure adherence to schedules to
solution for calculating absence mitigate understaffing/lost productivity
accruals, eligibility, and gross pay
 OBJECTIVES (Continued)
Leverage To uniquely enable DCL to: Which allows it to:
Workforce Service Deploy HR data and transactions to Cut HR administrative costs
Delivery all members of the enterprise Increase employee satisfaction
Enable managers and employees Boost productivity
self-service to reduce administrative Achieve Best Practices
costs
Streamline business processes
Improve employee satisfaction with
Streamline problem resolution
a shared services model
Reduce or eliminate process
barriers
Integrated Talent Analyze and model your workforce Ensure success and longevity
Management skill pool to accurately plan for your Maintain competitive edge
future workforce and leadership Cut costs
Attract and retain ideal employees to Increase employee productivity and
fit your workforce plan engagement
Align employee contribution with Reward the right people
organizational needs with
Improve succession and leadership
appropriate rewards, performance
development
plans and career plans
Improves employee satisfaction
 BENEFITS FOR MANAGERS
Streamlining the organizational hiring and firing process.
Workforce analysis for strategic planning and alignment
Real time access to updated information on human capital and its performance
Analyzing how employees have achieved goals in the past
Automatic triggers and alerts on workflow basis
Maintain files database with its location
Automated communications and alerts
Escalation & pullback
Transaction logs
Eliminate paper flow
Maintaining records for employee references
Electronic archiving of employee testinomials
 EMPLOYEE BENEFITS

Empowers employees by making them responsible for their HR

administration
Employees are in control of their goal & achievement reports
Easy access to required data - expedites decisions
Transparent process reduces follow-up efforts
Easy track of leave approvals and other workflow issues
The Changing Role of HR within the
Organization
Enablers for organizational productivity through:

Employee engagement
Building a transparent work culture
Delivering analytics on human capital
But

60-80% of HR time is spent on administrative

activities; 20% as Strategic Business Partner,
Employee Advocate and HR Expert
Prof. David Ulrich
Univ. of Michigan Business School,
Author of best-seller Human Resource Champions
 Technology Edge

Technology can help you move up from being PROCESS MANAGERS to

become STRATEGIC PARTNERS. How? We believe these are the 4 focus
areas which can enable the transformation!
Automate your HR processes to deliver higher efficiency.
It will decentralize and streamline your decision process. YOU WILL
HAVE RESOURCE TO FOCUS ON STRATEGIC TASKS.
Challenge for HR team is reaching out to employees across organization.
Technology helps you to address those.
Technology also helps HR team provide important reports and analytics to
the senior management.
 HRMS
OVERVIEW
and
DESIGN
 Education
Benefit
Recruiting Hiring And Termination
administration
training

Defence Club Lahore

Potential Retired
Employees EMPLOYEES Employees

DATA MANAGEMENT

ACTIVITIES OF HRM
 Output subsystems
Input subsystems
Work force planning

Accounting
Information
system Recruiting
subsystem
INTERNAL
SOURCES

Work force
Human
management
Resources
Research HRM
subsystem Users
database Compensation
subsystem
ENVIRONMENTAL
SOURCES Human
Resources Benefit
Intelligence subsystem
system

Environmental
Reporting

SUBSYSTEMS OF HRM
Core Functions

Recruitment

Credential
Employee
Management
Profile

Salary Fixation/
Terminations Human Resource Organizational
Management Changes
System

Payroll Attendance
Process Management

Leave &
Settlement
Key Features
P
Personal Details E Medical History
R
S
O
Employment Conduct &
Details N Behavior
A
L
Visa & Sponsor
Details
M Appraisals
A
N
A
Promotions/
Salary & Benefits G
Transfer
E
M
E
N Settlement/
Leave Privileges
Terminations
T
 Proposed Key Features
(Continued)
Salary Fixation/Organizational Changes
Salary Component
Define unlimited number of salary components according to the types such as loan,
advance, allowance and deductions etc. Salary components can be calculated in
amount, number of days worked or on a percentage basis

Component History
Maintain complete history of all salary components provided to the employee from
date of join

Promotion/Organizational Changes
Promotion of employee includes change in department, position, salary components,
facilities, leave privileges and other requisites

Transfer
Inter branch transfer of employee from one company to another
 Proposed Key Features
(Continued)
Leave
Leave & Settlement Privileges

Leave Privileges
Leave Leave Request
Set leave privileges, by specifying leave types
Compensation & Approvals
with options whether they can be carry
& Utilization
forward, encash etc.,

Leave Requisition/Approval/Rejection Leave

Employee can request for leave which are later Processing
approved or rejected by the concerned
authority
Leave Leave
Leave Compensation & Utilization Settlement History
Employee can avail leave compensation with
provision to utilize those leave later
 Proposed Key Features
(Continued)
Other Features
Medical History
Maintain complete history of accidents, compensations provided and records of
claimed compensations such as Insurance etc.,

Training/Event Management
Facility to maintain details of seminar, training and official tours attended by
employees
Direct integration with attendance keeps track of employees who have
undergone training/event management

Appraisal
Record achievements against each appraisal component and do performance
appraisal for individual employee

Advance/Loan Payments
Set loan/advance amount, interest % and payment mode for
employee based on their perspectives
Provision to adjust advance/loan payments
 HRM - INFORMATION FLOW

TRAINING AND COMPENSATION

STAFFING
DEVELOPMENT ADMINISTRATION

SUCCESSION
MANPOWER CONTRACT
STRATEGI
PLANNING
PLANNING COSTING
PERFORMANCE
C LABOUR FORCE SALARY
APPRAISAL
SYSTEM TRACKING FORECASTING
PLANNING

COMPENSATION
TACTICAL LABOUR COST EFFECTIVENESS
TRANNING
ANALYSIS AND AND EQUITY
SYSTEM EFFECTIVENESS
BUDGETING ANALYSIS
CAREER MATCHING
TURNOVER ANALYSIS BENEFIT PERFERENCE
ANALYSIS

RECRUTING
OPERATIONA SKILL ASSESSSMENT PAYROLL CONTROL
WORKFORCE
L PERFORMANCE BENEFITS
PLANNING/
SYSTEM EVALUATIONS ADMINISTRATION
SCHEDULING
DATA - FLOW -
DIAGRAM
(DFD)
 Level Zero DFD
EMPLOYEE
MASTER TABLE
Bank
Deduction, Statement
1.0
Authorization & BANK
EMPLOYEE Time Sheet
Payroll
System
Time Sheet
ACCOUNT
2.0 EMPLOYEE
DEPARTMENT Time Sheet
d Prepare
Deduction Approval Pay Cheque
Reports
Payroll PAYCHEQUE &
Summary EARNING

PREPARATION PAYROLL
Personal
OF Information MASTER TABLE
REPORTS Tax Reports
GOVT. AGENCIES
 Level 1 DFD
1.1
Signed Muster Prepare Verified Muster ATTENDANCE
Attendance & TABLE
EMPLOYEE
Leave Record New Leave
Pay Slip Record
LEAVE RECORD
TABLE
EMPLOYEE
MASTER TABLE 1.2
Prepare Deduction
Old PayRoll Record
Payroll
Details CURRENT
New PayRoll Record
Register PAYROLL TABLE

Payroll Sheet Detail

Employee Payroll
Record 1.3
Bank
Prepare
ACCOUNT Statement Bank Statement
Bank Statement & BANK
DEPARTMENT Deduction & Deduction report
Report
 Level 2 DFD for Prepare Payroll Register

Old Payroll 2.1 Current Payroll

CALCULATE
EMPLOYEE PAY PAYROLL
MASTER TABLE TABLE
Updated Payroll

2.2 Payslip
PRINTED PAY
REGISTER PRINT PAY EMPLOYEE
REGISTER &
PAY SLIP
DEDUCTION
Payment Details SUMARRY
2.3

Prepare SALARY
Salary Summary SUMMARY TABLE
User Interface
Design
 Input Interface Design

Input screens are basically input

form which are used for Data Entry
from user.
In Human Resource Management
System
different input screens will be:

Payroll
Recruitment & Selection
Performance Measurement
Exit & attrition Studies
Executive development
Health & Safety Program
Team Building
Customer Service
Time Management
Training
 Output Interface Design

Output screens are basically used for

displaying result of user queries or
reports.
In H.R Management System
different output interfaces will be:

Training Report Screen

Human & Safety Report
Screen
Employee Report Screen
Employee Performance
etc
 Summarized Benefits

1. Extensive Personnel Information at your Fingertips

2. No Policy Implementation Barriers; Enhanced Flexibility
3. If a new enhancement is being approached in the
employees environment, we can determine, in advance,
the enhancement in organizational infrastructure.
4. It influences the employee to do work effectively and
efficiently.
5. It improves the working condition and performance of the
employee.
6. It can increases both the productivity and the quality of the
personnel in order to increase the revenue of the
organization.

Hence, Human Resource Management System is very

useful for any organization in more than one spheres.
Thanks
Submitted By:

Kahfulwara
(TenSol Technologies)