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Managing Effective Meetings

This document discusses best practices for effective meetings. It provides guidance on setting expectations for meetings by including the purpose and type of meeting in the agenda. The document outlines different types of meetings and tips for creating agendas, including objectives, time allocation, and indicating required decisions. It also offers roles and responsibilities for meeting participants and leaders, as well as causes of ineffective meetings and strategies for improvement.

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Eshang Ogaña Macapobres
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23 views10 pages

Managing Effective Meetings

This document discusses best practices for effective meetings. It provides guidance on setting expectations for meetings by including the purpose and type of meeting in the agenda. The document outlines different types of meetings and tips for creating agendas, including objectives, time allocation, and indicating required decisions. It also offers roles and responsibilities for meeting participants and leaders, as well as causes of ineffective meetings and strategies for improvement.

Uploaded by

Eshang Ogaña Macapobres
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPT, PDF, TXT or read online on Scribd
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By: E. J. Laguardia
Purpose of the Meeting
Which Type of Meeting Suits Your Needs?
Having the Right People at the Right Meeting
Qualities of a Meeting Leader
Overall Purpose and Importance of Attendance
Forms of Meeting Notice
Roles and Responsibilities
If you want to help your teams have more
effective meetings, set the participants
expectations about the meeting by stating in the
agenda.

the purpose of the meeting.


the type of meeting
1. problem-solving
2. decision-making
3. planning
4. feedforward (status reporting and new information
presentations)
5. feedback (reacting and evaluating )
6. combination meetings
1. Create your agenda early
2. Clearly define your meeting objective
3. Prioritize agenda items.
4. Break down agenda topics into key points
5. Allow adequate time for each agenda item
6. Indicate whether agenda items require a decision
7. Inform members on how to prepare for the meeting
Date and time of the meeting.
Names of the meeting participants and those unable to attend
(e.g., regrets)
Acceptance or corrections/amendments to previous meeting
minutes.
Decisions made about each agenda item, for example: Actions
taken or agreed to be taken. Next steps.
1. Undertake any necessary preparation prior to the meeting.
2. Arrive on time.
3. Keep an open mind.
4. Listen to the opinions of others.
5. Participate.
6. Avoid dominating the proceedings.
7. Avoid conflict situations.
8. Avoid side conversations which distract others.
9. Ask questions to clarify understanding.
10. Note down any action agreed upon. (See: Note-Taking)
11. After the meeting, undertake any agreed action and brief others as
appropriate.
Absence of Team Identity
Difficult Making Decision
Poor Communication
Inability to Resolve Conflicts
Lack of Participation
Lack of Creativity
GroupThink
Ineffective Leadership
Make all members feel valued.
Strike for consensus, using his/her vote sparingly

Listen to others

Encourage new faces into the committee

Plan for the future

Make new members feel welcome

Allow others to take responsibility

Keep Calm

Know when to stand down


1. Dont let it drag on
2. Keep it positive
3. Be nice like you mean it
4. Neutralize a touchy meeting
5. Redirect pointless meeting
6. Open up the meeting
7. End it with action

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