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Structure of The Letter-Job Application

This document provides a sample structure and content for an application letter. It is divided into 4 paragraphs: 1. The first paragraph states that the applicant is applying for a specific posted position and where it was advertised. 2. The second paragraph provides a brief summary of the applicant's qualifications and relevant experience to the job from their resume. 3. The third paragraph explains why the applicant is suited for the job and what they can offer the company based on their experience and abilities. 4. The fourth paragraph informs when the applicant is available for an interview and their contact details.

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437 views

Structure of The Letter-Job Application

This document provides a sample structure and content for an application letter. It is divided into 4 paragraphs: 1. The first paragraph states that the applicant is applying for a specific posted position and where it was advertised. 2. The second paragraph provides a brief summary of the applicant's qualifications and relevant experience to the job from their resume. 3. The third paragraph explains why the applicant is suited for the job and what they can offer the company based on their experience and abilities. 4. The fourth paragraph informs when the applicant is available for an interview and their contact details.

Uploaded by

cicaksenyum
Copyright
© © All Rights Reserved
Available Formats
Download as PPT, PDF, TXT or read online on Scribd
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Structure of the letter

Application Letter
Paragraph 1
It should state clearly why you are writing and where you
saw the job advertised.
e.g.
• I would like to apply for the post of ... as advertised in
today's issue of ..
• With reference to your advertisement in ... on ..., I am
writing to apply for the position of ...
• Trainee Manager
• I would like to apply for the above post (of Trainee
Manager) as advertised ...
Paragraph 2
It should give a little information about your qualifications and
experience. Make sure the information you give is relevant
to the job that you are applying for.
• As you can see from my enclosed CV, I have worked in my
present position for five years. During this time I have
gained invaluable experience in ...
• I am currently a student at HKPU studying ........ I am due to
graduate in....... Although I have been studying full time, I
have had a number of summer jobs which have helped me
to gain experience in ...
• My experience over the past two years has been at the
managerial level, where I have had responsibility for ...
Paragraph 3
It should say why you believe you are suited to the job and what you can
offer the company. Those currently employed can state the reason for
wishing to change their present job. However, you should not sound
critical of your present employer.
e.g.
1. I am currently working as a receptionist in ...The reason for my seeking a
new position is that I wish to pursue a secretarial career. Unfortunately,
there are no openings for advancement in my present employment.
2. For the last two years I have been working as a receptionist in
...Unfortunately the company is moving its main offices overseas and I
have therefore decided to look for a new position. I believe that the
experience I have gained in ... has given me the qualities you are looking
for ...
3. I believe I would be an asset to your company. I will be able to bring with me
my experience of ... which I believe would be useful in this position ...
4. I feel that my ability to ... will help/enable me to ...
Paragraph 4
It should tell the reader when you are available for an interview and
how to contact you.
e.g.
1. I would like to have the opportunity to talk to you further about my
application. I am available for interview at any time and I can be
contacted at/on ...
2. I am available for an interview at any time but would appreciate two
days notice. I can be contacted on/at ...
• I look forward to hearing from/meeting you soon.
3. As requested in the advertisement, I enclose a copy of my resume
together with a recent photograph.
4. I look forward to meeting with you to discuss my application further.
I am available ... and can be contacted on/at ...
Note
• Remember you might have to give a bit more detail
than in the above examples. You can also combine the
language in these examples. The Sample Letter of
Application at the end of this module is developed
from the Sample CV in a related module, Writing
Resumes and Curricula Vitae. You may compare the
two documents to see how you can select useful
information from your CV and highlight it in your
application letter.
• Also, it is sometimes useful to gather information
about the company so that you know more about its
background and policies. This may help you present
yourself in the best light.
Sample Letter of Application
Flat K, 30/F
Block 5, Fulrich Villa
Shatin, H.K.

14 January 1998

• Mr. Tony Lee


Personnel Manager
Thomas Green Ltd.
Room 383, Hang Fung Building
112-114 Prince Road
Kowloon, H.K.
Sample Letter of Application
• Dear Mr. Lee

Re: Computer Graphic Designer


Sample Letter of Application
With reference to the advertisement in the SCMP on January 11, 1998, I am
writing to apply for the position of Computer Graphic Designer.

I am currently a full-time student studying a degree course in Information


Technology at the Hong Kong Polytechnic University and I am due to graduate in
June1998. As you can see from the enclosed CV, I have extensive experience in
computer graphic design. Apart from the formal training I have obtained from my
three-year course and summer programmes, I have had a number of part-time and
summer jobs which have helped me to gain experience in designing computer
graphics. Frequent participation in workshops, competitions and extra-curricular
activities involving the subject has also allowed me to develop insight into the
area.

My professional training at the university requires adaptability and creative use of


the resources available to produce graphics for real customers in the business
world. Working as a student researcher during the last semester has further
expanded my skills in data processing and graphic design, and more importantly,
my ability to work independently. I feel, therefore, that I have not only the
experience that you are looking for, but a number of other invaluable skills which
would benefit me in this position.

I would like to have the opportunity to discuss this position with you further. I can
be contacted at 2777 7777 or 9922 0000 between 8.30am and 6.30pm. Thank you
for your consideration and I await your reply.
Sample Letter of Application
Yours sincerely,

Kwong Chi-ming , Tommy

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