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Mail Merge & Label Generation: Lesson 3

Mail merge allows users to efficiently create customized documents like form letters by combining a main document with variable recipient information stored in a separate data file. It has three main components - the main document template, a data source file containing fields like names and addresses, and the merged documents. Label generation is a similar feature that prints address labels by merging recipient data onto pre-formatted label pages.

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edwin dullano
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53 views

Mail Merge & Label Generation: Lesson 3

Mail merge allows users to efficiently create customized documents like form letters by combining a main document with variable recipient information stored in a separate data file. It has three main components - the main document template, a data source file containing fields like names and addresses, and the merged documents. Label generation is a similar feature that prints address labels by merging recipient data onto pre-formatted label pages.

Uploaded by

edwin dullano
Copyright
© © All Rights Reserved
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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Advanced

Word
Processing
Skills
Lesson 3
Mail Merge &
Label Generation
Lesson Discussion
• In the professional world, sending out
information to convey important
information IS VITAL.
• ICT tools help to perform tasks much
faster
• What if we could still do things much
faster—an automated way of creating
and sending uniform letters with
different recipients?
Mail Merge &
Label
Generation
• allows you to create documents and combine or
merge them with another document or data file
• Merging boilerplate information (such as form
letter) with variable information (such as
database of names and addresses of
customers)
• Documents are almost exactly the same: the
content/substance is the same for every
customer, yet each document is customized to
a particular individual in your database.
Three Main Components of Mail Merge
1. Main document/Form document
• contains the main body of the message
• remains the same no matter whom you
send it to
• Determines the format of the resulting
merged document (e.g. envelopes, labels)
2. Data source/List or Data File
• Contains the variable information (e.g. a
list of names and addresses)
3. Merged Document
• contains the combination of the main
document and variable information
Label Generation
• a feature of Microsoft Web that
allows the user to print proper
mailing labels on a specified
envelope
• Prints individual addresses to a
standard form that it has already
pre-formatted

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