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Turn Over Procedure

The document outlines the process and requirements for turnover of a new store from the setup group to the operations group. It involves multiple departments and meetings. An initial turnover happens after store opening, followed by a second meeting two weeks later to complete punch list items and officially transfer responsibilities to facilities management and store operations. The general requirements for turnover include checklists, plans, directories, and equipment lists that must be compiled and transferred.

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Juniel Balza
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© © All Rights Reserved
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Download as PPTX, PDF, TXT or read online on Scribd
165 views

Turn Over Procedure

The document outlines the process and requirements for turnover of a new store from the setup group to the operations group. It involves multiple departments and meetings. An initial turnover happens after store opening, followed by a second meeting two weeks later to complete punch list items and officially transfer responsibilities to facilities management and store operations. The general requirements for turnover include checklists, plans, directories, and equipment lists that must be compiled and transferred.

Uploaded by

Juniel Balza
Copyright
© © All Rights Reserved
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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SETUP GROUP

 INVOLVED DEPARTMENTS
 TURNOVER FLOW CHART
 PROCESS PROCEDURE
 TURNOVER REQUIREMENTS
◦ GENERAL REQUIREMENTS
3RD PARTY OPERATIONS
SETUP GROUP
GROUP GROUP

• Contractors • Production • Facilities


• Suppliers • Planning Management
• Purchasing • Store
• Visuals Operations

• Interior Design • Building Admin


(Optional)
• IT
 3rd Party Group
◦ CONTRACTORS: Contractors Representative,
Managers, Owner
◦ SUPPLIERS: Supplier Representative, Managers,
Owner
 SETUP GROUP
◦ PRODUCTION: Project-In-Charge, Trades-In-
Charge, Project Team Leader, Technical Head
◦ PLANNING: Project Architect, Planning Head
◦ Visuals: Visuals Designer, Visuals Head
◦ ID: Interior Designer, ID Head
◦ Purchasing: Purchasing Staff, Purchasing Head
◦ IT: IT-in-charge
 OPERATIONS GROUP
◦ Facilities Management: FM Engineers, FM Head
◦ Store Operations: Store Manager, Area
Manager/Head
◦ Building Admin(Optional): Building Engineer/Admin
Engineer , Property Manager/Admin Head
DURING CONSTRUCTION: INITIAL TURNOVER FOR
SETUP GROUP + 3RD STORE OPENING To Store
PARTY GROUP Operations Only

TURNOVER POST-STORE
OPENING To OPERATIONS
GROUP – “PROPER
TURNOVER PROCEDURE
REQUIRED”
TM 1 (First TM 2 (Second
Turnover Meeting) Turnover Meeting)

• After ribbon cutting • Two (2) weeks after


or other related major “TM 1”
event • Purpose: Punch-list
• Purpose: Checking, Submission
Introduction, Project of Checklist
Briefing, Punch- Requirements, Official
listing, Turnover Turnover to Facilities
Checklist Management and
Operations.
 GENERAL REQUIREMENTS (CHECKLIST)
◦ Certificate of completion (All Sign off)
◦ Maintenance information sheet
◦ Punch-list
◦ As-built plans
◦ Contractor’s directory
◦ List/Schedule of equipment
 GENERAL REQUIREMENTS (CHECKLIST)
◦ Certificate of completion (All Sign off)
 Issued by Production
 GENERAL REQUIREMENTS (CHECKLIST)
◦ Maintenance information sheet
 Issued by Facilities Management
 GENERAL REQUIREMENTS (CHECKLIST)
◦ Punch-list :
 Three (3) copies that should be issued by each parties
involved.
 If prior to TM 1 that there are no more punch-list as
inspected by SETUP GROUP, a blank Punch-list form should
be issued.
 Final Punch-list should be signed during “TM2”
 Punch-list should be signed by following in this particular
order:
 Contractors/Supplier
 Production
 Store Operations
 Facilities Management
 The 3 copies of Final and Signed Punch-list should be given
to Production, Store Operations, and Facilities Management.
 GENERAL REQUIREMENTS (CHECKLIST)
◦ As-built plans
 Issued by Construction Contractors (CSA, MEPFS)
 E-file (PDF file and CAD file) and Hard Copy (2 sets
20x30 & 1 set A3)
 Hard Copy (1 set A3) should be signed by Contractors,
Production, and Planning as verification.
 As-built Plans should be forwarded to Facilities
Management.
 GENERAL REQUIREMENTS (CHECKLIST)
◦ Contractor’s directory
 Compilation of Information of all SETUP GROUP AND
3rd PARTY GROUP involved on the project.
 Information needed:
 Name, Company Name
 Scope of Work
 Office Address (for 3rd Party Group)
 Contact Number
 Email Address
 Compiled and Issued by Production.
 Contractors’ Directory should be forwarded to
Facilities Management.
 GENERAL REQUIREMENTS (CHECKLIST)
◦ List/Schedule of Equipment with warranty cert.
 Compilation of all Equipment delivered on the store.
 Equipment Shortlist:
 Kitchen and/or Bar Equipment (for Food Projects)
 Racking/Gondolas (For Non-food/Retail Projects)
 Furniture (if any)
 Others (as specified by Planning and Store Operations)
 Compiled and Issued by respective personnel (Interior
Design and Purchasing)
 List/Schedule of Equipment should be forwarded to
Facilities Management.

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