Microsoft Word Tutorial:

Creating a Document
Objectives
• Enter a date with AutoComplete
• Enter text
• Select text and move the insertion point
• Correct errors and proofread a document
• Adjust paragraph spacing, line spacing, and
margins
• Preview and print a document
• Create a new document

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Objectives
• Create an envelope
• Open an existing document
• Change page orientation
• Change the font and font size
• Apply text effects and other formatting
• Align text
• Insert a paragraph border and shading

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Overview of the Word Window

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Starting Word
• To start Word:
– Click the Start button on the taskbar
– Click All Programs
– Click Microsoft Office
– Click Microsoft Word 2010
• Nonprinting characters are symbols that
appear on the screen but are not visible on the
printed page
• Click the Show/Hide ¶ button in the Paragraph
group on the Home tab, to displaying
nonprinting characters 6
Starting Word
• Setting up the Word Window
– Click the Maximize button in the upper-right
corner if Word does not fill the entire screen
– Click the View tab on the Ribbon
– In the Show group, click the Ruler check
box if necessary to turn on the Ruler
– In the Zoom group, click the Page Width
button
– Click the Print Layout button in the Status
bar to select it if necessary
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Creating a Block Style (Business Letter)

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Entering Text
• Inserting a date with AutoComplete
– Word’s AutoComplete feature
automatically inserts dates and other
regularly used items for you

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 Entering Text
• Entering the inside address
– Type the addressee’s name, street address,
and city, state, and Zip code, pressing Enter
after each.
– Do not be concerned about line spacing, it
will be corrected later.

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Entering Text
• Enter the salutation and the body text
– Address the letter and press Enter
– Begin typing the letter, pressing Enter at
the end of paragraphs

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Using the Undo and Redo Commands
• To undo (or reverse) the last thing you did in
a document, you can click the Undo button
on the Quick Access Toolbar
• To restore your original change, the Redo
button reverses the action of the Undo
button (or redoes the undo)

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 Correcting Errors as You Type
• If you notice a typing error as soon as you
make it, you can press the Backspace key
• AutoCorrect automatically corrects
common typing errors, such as typing “adn”
for “and”
• Spelling checker continually checks your
document against Word’s built-in dictionary
• Spelling checker does not catch contextual
spelling errors
• Grammar checker marks grammatical
errors with a green wavy line
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Correcting Errors as You Type

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Correcting Errors as You Type

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Proofreading a Finished Document
• After a document is typed, it needs to be
proofread from start to finish
• Correct all spelling and grammar errors
• Remove all incorrect error indicators (such
as those on people’s names) by right-
clicking on the word or words in question
and choosing Ignore Once or Ignore All

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Adjusting Paragraph and
Line Spacing
• Paragraph spacing is the amount of
space before and after a paragraph; it is
measured in points (about 1⁄72 of an inch)
• Line spacing is the amount of space
between lines of text within a paragraph
– Line spacing 1.0 is single space
– Line spacing 2.0 is double space
– Line spacing 1.15 is the default spacing

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Adjusting Paragraph and
Line Spacing
• To adjust paragraph spacing, select the
paragraph(s), click Line and Paragraph
Spacing in the Paragraph group on the
Home tab, and choose a numeric spacing
option or choose Add Space Before
Paragraph or Remove Space After
Paragraph (or open the Line Spacing
Options dialog box)

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Adjusting Paragraph and
Line Spacing
• The quickest method to adjust paragraph
and line spacing is to click the Line spacing
button in the Paragraph group on the
Home tab

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Adjusting the Margins
• Zoom document to entire Page
– Click View on the Ribbon and select One
Page from the Zoom group

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 Adjusting the Margins
• Click Page Layout on the Ribbon
• Click Margins in the Page Setup group
• Select the desired predefined margin options
from the Margin menu or click Custom
Margins

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Adjusting the Margins
• Use the Page Setup dialog box to
customize the margins

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Previewing and Printing a
Document
• To avoid wasting paper and time, you
should preview your document on the Print
tab in Backstage view
• Click the File tab to open Backstage, and
then click the Print tab in the navigation bar
• Review the document
• If the document is correct and the printer is
on and has paper, click the Print button

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Previewing and Printing a
Document

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Opening a Blank Document and
Creating an Envelope

• Word’s Backstage provides options for

using templates to create documents or for
starting a new blank document
• Click the File tab to open Backstage view
• Click New to view your options for creating
a new document
• Select the type of document you want to
create and then click Create

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Opening a Blank Document and
Creating an Envelope

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Opening a Blank Document and
Creating an Envelope
• To create an envelope
– Click the Mailings tab on the Ribbon
– In the Create group, click the Envelopes button to open the
Envelopes and Labels dialog box
– Verify that the Delivery address box contains the correct address;
if not, type a new address, or edit the existing one
– Type a return address; if you are using preprinted stationery that
already includes a return address, click the Omit check box to
insert a check mark
– To print the envelope immediately, insert an envelope in your
printer, and then click the Print button; to store the envelope
along with the rest of the document, click the Add to Document
button

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Opening a Blank Document and
Creating an Envelope
• Word automatically uses the inside
address from a letter as the address on an
envelope

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Overview of Formatting
a Document

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Overview of Formatting
a Document

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Opening an Existing Document

• Click the File tab to open Backstage view

• Click Open in the navigation bar
• Navigate to the location of the existing file,
select the file, and click Open
• To save an open document with a new name
– Click the File tab to open Backstage view
– Click Save As in the navigation bar
– In the Save As dialog box, click in the File name
box, delete the existing name, and key in the
new name
– Verify that the file location is correct or navigate
to the correct location
– Click the Save button 31
Changing Page Orientation
• In portrait orientation the page is taller
than it is wide
• In landscape orientation the page is
wider than it is tall
• To change page orientation:
– Click the Page Layout tab
– Click the Orientation button in the Page
Setup group and then click Landscape or
Portrait
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Changing the Font and Font Size
• Select the text you want to format
• Select the options you want in the Font
group on the Home tab

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Applying Text Effects, Font Colors, and
Font Styles
• Text effects are special visual
enhancements (outlines, shading, shadows,
reflections)
• To apply text effects:
– Select the text to change
– Click the Text Effects button in Font group and
then select the desired effects
– Click the Font Color button in the Font group
and select a color from the palette
– Click one of the style buttons (Bold, Italic,
Underline) in the Font group to apply a style
• The Format Painter allows you to copy all
the font settings from one word to others 34
Applying Text Effects, Font Colors, and
Font Styles

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 Aligning Text

• By default, the words in a document are left

aligned (even on the left) and ragged
(uneven) on the right
• With right alignment, words are even on the
right and ragged on the left
• With center alignment, words are ragged on
both sides and lines are centered on the
page
• With justified alignment, the text is even at
both margins and spaced out within the line 36
Aligning Text
• Alignment
buttons are
found in the
Paragraph
group of the
Home tab

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Adding a Paragraph Border
and Shading
• A paragraph border is an outline around
one or more paragraphs
• Shading is background color applied to
one or more paragraphs
• The Border and Shading buttons are found
in the Paragraph group of the Home tab

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Adding a Paragraph Border
and Shading

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Inserting, Deleting, and
Resizing a Photo

• Use the Picture button in the Illustrations

group on the Insert tab to insert a photo
• To work with a photo click on it to select it
• When a photo is selected, the Picture Tools
Format tab appears on the Ribbon with
options for editing the photo in various ways
(including resizing, framing, and shaping)
• To delete a photo, select it and then press
the Delete key
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Inserting, Deleting, and
Resizing a Photo

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