Prepared by:

Mr. Eric M. Marilag

ICT – Teacher
 The term used to describe the
writing or creation of letters,
reports, and documents using a
computer.
Enables you to save time and
to improve the appearance of
your documents.
Eric Marilag 2010
 Is one of the most popular and
powerful word processing
software today.
Is a word
processor.

Eric Marilag 2010

 Is a word processing software
application that enables you do
easily create both simple and
complex documents, such as
memos or reports.

Eric Marilag 2010

• Spell checking
• Standard layouts for normal documents
• The ability to have some characters appear in
bold, print, italics or underlined
• You can center lines, make text line up on the left
side of the paper, or the right side of the paper
• You can save the document so it can be used
again
• You can print the document
You can create professional looking
documents quickly and efficiently.
You can easily create letters, reports,
manuals, newsletters, and brochures.
You can easily do the lay – outing because
of lot available graphics.
You can easily create tables, personalized
envelopes, and mailing labels.
Eric Marilag 2010
 Quick Access
Toolbar Title Bar

File Tab
Ribbon

Ruler

Zoom Controls

View Buttons
Status Bar
File Tab Quick Access Toolbar TABS
Ribbon

Group of Commands
Commands
Ribbon:
An area at the top of the screen below the Title Bar where
almost all the frequently used commands are placed.
Replaces the menus and toolbars found in earlier
versions of word. The Ribbon groups buttons for common
tasks together in tabs on a graphical interface.
Microsoft Office Button
It is placed on the upper left-hand corner of the screen.
This button replaces the File button in the previous versions.
It holds all the commonly used commands such as New,
Open, Save, Print, and Recent Documents.

Quick Access Toolbar

Provides you with access to commands you
frequently use.

Eric Marilag 2010

Groups
Are logical collections of features designed to perform
functions that you will utilize in developing or editing your
Word document.
Common buttons with a common purpose are clustered
together .

Clipboard Font Paragraph Styles Editing

Eric Marilag
Tab
The ribbon is broken down into 7 tabs. Each tab has
a common purpose and consists of several groups.
To select a tab, simply click on it and the appropriate
groups will be displayed.

Each of the tabs contains the following tools:

Home: Clipboard, Fonts, Paragraph, Styles, and Editing.

Insert: Pages, Tables, Illustrations, Links, Header & Footer, Text, and Symbols
Page Layout: Themes, Page Setup, Page Background, Paragraph, Arrange
References: Table of Contents, Footnote, Citation & Bibliography, Captions, Index,
and Table of Authorities
Mailings: Create, Start Mail Merge, Write & Insert Fields, Preview Results, Finish
Review: Proofing, Comments, Tracking, Changes, Compare, Protect
View: Document Views, Show/Hide, Zoom, Window, Macros
Eric Marilag
Title Bar
Displays the title of the document on which you are
currently working.

Ruler
You can use the ruler to change the format of
your document quickly.

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Insertion point
The blinking vertical line in the document screen
indicates where text will appear when you begin
typing.

Document screen
The white area of the screen is where your typed text
appears.

Eric Marilag
Quick Launch Bar/Dialogue Box Launcher
It is the arrow in the bottom right hand corner of some
groups.
When clicked, it will bring up a dialogue box where
additional options /changes can be entered.

Eric Marilag
Status Bar
This row can be customized by right clicking and
selecting desired options. Desired options may include
page number/number of total page, word count,
insert/overtype mode, caps lock, and zoom slide.

Eric Marilag
Zoom Slide
Allows you to increase / decrease the amount of the
document you see on the screen.

Zoom Slide

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Scroll Bar
Allows you to view entire workbook by moving it up,
down (Vertical Scroll down ), left or right (horizontal
scroll bar).

View Controls/Buttons/Options
Show your document from various views perspectives
to use when displaying a document.

Eric Marilag
Draft View
Is the most frequently used view. You use Draft view to
quickly edit your document.

Web Layout View

Enables you to see your document as it would appear
in a browser such as Internet Explorer.

Print Layout View

The default view, allows you to see how text, graphics,
and other elements will be positioned on the printed
page.
Eric Marilag
Full Screen Reading

Formats your screen to make reading your document

more comfortable.

Outline View
Displays the document in outline form. You can
display headings without the text. If you move a
heading, the accompanying text moves with it.

Eric Marilag
 Mail Merge

uses common productivity tools effectively by

maximizing advanced application techniques.
CS_ICT11/12-ICTPT-Ic-d-4
Eric Marilag 2010
 What is a Mail Merge
A tool that simplifies the creation of a set
of documents that are similar but contain
unique and variable data elements. This is
accomplished by linking a database that
contains those data elements to a
document, which contains merge fields
where that unique data will be populated.
 What is a Mail Merge
It is a useful tool that allows you to
produce multiple letters, labels,
envelopes, name tags, and more using
information stored in a list, database, or
spreadsheet.
 Use of Mail Merge

Catalogs
Inventories
Invoices
Labels
Envelopes
And, of course, letters
3 Components of Mail Merge

1. Main document
2. Data Source
3. Merged document
Components of a Mail Merge
1. Main document controls the
merge. It contains the fixed
information that will be in
every letter and the merged
codes where the variable
text will be.
Components of a Mail Merge
2. The data source is a
document or database that
contains the information that
will be different for each
letter.
Components of a Mail Merge
3. Merged document is the
result of a merge. These are
the individual letters that
result from the merge. The
merge fields are replaced
with the actual data from the
Data Source file.
 Creating Your Own Folder
1. Look for the folder on the desktop named “
EMTECH.” Double click to open.
2. From the folder, double click your section’s
folder (Aristarchus,Archimedes,Euclid,
Moseley,Fahrenheit).
3. From your section’s folder, RIGHT CLICK any
space, move your cursor to NEW, and click
FOLDER to create a new one.
 Creating Your Own Folder
4. Rename your folder in the following format.

LAST NAME, First Name Middle Initial.

Marilag, Eric, M
Advanced Functions in MS Word.

1. Embedding Images.
2. Mail Merging.
3. Generating Labels.
 Integrating images
and external
Materials

uses common productivity tools effectively by

maximizing advanced application techniques.
CS_ICT11/12-ICTPT-Ic-d-4
Eric Marilag 2010
 Integrating Images and External Materials

1.Pictures. Generally, these are electronic or digital

pictures or photographs you have saved in any
local storage device.
2.Clip Art. This is generally a .GIF type; line art
drawings or images used as generic
representation for ideas and objects that you
might want to integrate in your document.
3.Shapes. These are printable objects or materials
that you can integrate in your document to
enhance its appearance or to allow you to have
some tools to use for composing and representing
ideas or messages.
 Integrating Images and External Materials

4. Smart Art. Generally, these are predefined sets of

different shapes grouped together to form ideas
that are organizational or structural in nature.
5. Chart. Another type of material that you can
integrate in your Word document that allows you to
represent data characteristics and trends.
6. Screenshot. Sometimes, creating reports or
manuals for training or procedure will require the
integration of a more realistic image of what you
are discussing on your report or manual.
 How to Embed/Insert Images

1. Use the INSERT TAB.

2. Use the COPY & PASTE Commands.
3. Use the DRAG & DROP Functions.
 IMAGE PLACEMENT
• 1. IN LINE WITH TEXT
- it treats your image like a text font with the bottom side
totally aligned with the text line.
- this used when you need to place your image at the
beginning of a paragraph
• 2. SQUARE
- this setting allows the image you inserted to be placed
anywhere within the paragraph with the text going around
the image in a square pattern like a frame.
• 3. TIGHT
- this is almost the same the Square setting, but here the
text "hugs" or conforms to the general shape of the image.
IN LINE WITH TEXT
SQUARE
TIGHT
 IMAGE PLACEMENT
• 4. THROUGH
- this setting allows the text on your document to flow even tighter,
taking the contours and shape of the image.
• 5. TOP AND BOTTOM
- this setting pushes the texts away vertically to the top and/or the
bottom of the image so that the image occupies a whole text line on
its own.
• 6. BEHIND TEXT
- this allow your image to be dragged and placed anywhere on your
document but with all the texts floating in front of it. It effectively
makes your image look like a background.
• 7. IN FRONT OF TEXT
- this setting allows your image to be placed right on top of the text as
if your image was dropped right on it. Text will be covered by the
image.
 THROUGH

allows text to flow into the white space inside an

images
 How to Embed/Insert Images: INSERT
TAB
How to Embed/Insert
Images: INSERT TAB

1
4
1. Click the INSERT tab. 3. Browse for your picture.
2. Click the PICTURES 4. Click the INSERT
Command. Button.

Eric Marilag 2010

 How to Embed/Insert Images:
COPY & PASTE Commands
1. Locate the photo.
2. Right-click the file and click COPY.
(Press CTRL + C on the keyboard.)
3. Right-click on the Word document
and click PASTE. (Press CTRL + V on
the keyboard.)
4. Edit the photo.
Eric Marilag 2010
 How to Embed/Insert Images:
DRAG AND DROP
1. Locate the photo.
2. Left-click the file and hold.
3. DRAG the photo into the word file.
4. RELEASE left-click.
5. Edit the photo.
 How to use MAIL MERGE
1

1.Click the MAILINGS tab.

2.Click the START MAIL MERGE Command.
3.Choose the document type.
 How to use MAIL MERGE

1.Click the MAILINGS tab.

2.Click the START MAIL
MERGE Command.
3.Choose the document
type.
3
 How to use MAIL MERGE

4. Click the SELECT RECIPIENTS COMMAND.

5. Choose your LIST PREFERENCE (Create or
use an Existing File).
 How to use MAIL MERGE

4. Click the SELECT RECIPIENTS COMMAND.

5. Choose your LIST PREFERENCE (Create or
use an Existing File).
 How to use MAIL MERGE (New List)

1. Customize the Columns.

2. Type the needed information per entry. Press TAB on
the keyboard for a new entry. To delete, click the GRAY
box besides the entry, press DELETE on the keyboard.
3. Once completed, click OK.
4. SAVE the list in your folder.

1 3
 Challenge!
1. Open an existing Word document. If you
want, you can use our Practice
document (Word document) and Address
list (Excel workbook).
2. Use the Mail Merge Wizard to merge
the letter with the recipient list.
3. Place an Address Block at the top of the
page and a Greeting line above the body of
the letter.
4. Print the document.
 Label Generation

It creates a blank form document

that simulates either a blank label or
envelope of pre-defined size and
will use the data file that you
selected to print the information,
typically, individual addresses.
Lesson Activity

Eric Marilag 2010