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Project Scope Management: Pantelis Ipsilandis-Dimitrios Tselios

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Sharadha Rathnam
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81 views

Project Scope Management: Pantelis Ipsilandis-Dimitrios Tselios

Uploaded by

Sharadha Rathnam
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPT, PDF, TXT or read online on Scribd
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Project

Scope
Management

Pantelis Ipsilandis- Dimitrios Tselios


Did your project ask for this?

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…And end up building this instead?

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Why does it happen?

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Welcome to Project Scope Management!

 Scope refers to all the work involved in creating


the products of the project and the processes
used to create them. It defines what is or is
not to be done
 Deliverables are products produced as part of a
project, such as hardware or software, planning
documents, or meeting minutes
 The project team and stakeholders must have
the same understanding of what products will be
produced as a result of a project and how they’ll
be produced

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Scope Management Definition

 What is Project Scope Management?

 The complete understanding of and


management of exactly what is
and is not to be delivered within
the project.

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Scope Management Definition

Scope Management involves…

Initiation, Planning, Definition and Verification of


the features and functionality required for completion
of the project.

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Scope Management Definition

 Scope Management is centered


around…

 Controlling Changes to the defined


requirements of the project –

 - and managing Scope Creep

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Project Management

Projects are steered by the business needs of


an organization…
…and influenced by the Triple Constraint:
Scope
Time
Cost

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Integrating Project Influences

 Project manager
must integrate all
aspects of the
project to manage Time Cost
the interaction of
time, cost, and Project
Resources
scope and quality
constraints for
project success
Scope and Quality

Triple Constraint Model


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“If you don’t know where you’re
going, what difference does it
make which path you take?”

– The Cheshire Cat, from Alice in Wonderland

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Defining the Project (You have to
implement the red steps!!!)
Step 1:Defining the Project Scope
Step 2:Establishing Project Priorities
Step 3:Creating the Work Breakdown
Structure
Step 4:Integrating the WBS with the
Organization
Step 5:Coding the WBS using the
appropriate Information System

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Project Scope Checklist
1. Project objective
2. Deliverables
3. Milestones
4. Technical
requirements
5. Limits and exclusions
6. Reviews with
customer

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5.2 Scope Definition
Inputs Tools and Techniques
 Organizational  Product analysis
process assets  Alternatives identification
 Project charter  Expert judgment
 Requirement  Facilitated workshops
documentation

Outputs
 Project scope statement
 Project document updates

PMBOK® Guide, Fourth Edition, 2008

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Definition: Project Scope
Statement

The narrative description of the


project scope, including major
deliverables, project objectives,
project assumptions, project
constraints, and a statement of work,
that provides a documented basis for
making future project decisions and
for confirming or developing a
common understanding of project
scope among the stakeholders.
PMBOK® Guide, Fourth Edition, Glossary
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Scope Planning

 Components of a scope statement


 Project Goal and Objectives
 Deliverables
 Key milestones
 Assumptions/Constraints
 Key risks
 Acceptance criteria
 Signature/approval of project
sponsor and Client

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Scope Planning

Project Objectives
 Objectives should be SMART
 Specific, Measurable, Attainable,
Realistic, Time-limited
 Does not state HOW they will be
accomplished!!!

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Scope Planning
Deliverables
 Any measurable, tangible, verifiable
outcome, result or item that must be
produced to complete a project or part
of a project.
 A list of summary-level sub-products
whose satisfactory delivery marks
completion of the project.

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Scope Planning
Acceptance Criteria
 Explicit goals that must be obtained to
call a project “complete”
 Determined during project planning

 Quantitative Criteria

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The Secrets to Defining Scope

Actively involve the users and


stakeholders!

Bring in their needs and knowledge!

Give yourself and the project the best


opportunity to consider all the factors for
success
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Scope Management

There will always be change in a project,


and factors that you have no control over.

In a dynamic world, and a dynamic


industry…

…Change is unavoidable.
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Scope Management

Change Control is a huge responsibility of


a Project Manager.

You must control changes to the project’s


Schedule, Scope, and the impact on its
Resources

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Scope Management

Scope Creep is the tendency for the


requirements of a project to grow past the
initial Scope Statement and Verification

According to the Standish Group, it is the


third most common Project Problem!
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Scope Management

Scope Creep is one of the reasons why you


must:
spend the necessary time in the definition
of the project’s scope
verify the scope with the stakeholders.

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