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MS Project - NTuan22 - V2

1. The document outlines the agenda for a Microsoft Project training, including discussing project management concepts, the benefits of MS Project over Excel for project planning, and how to use key MS Project functions. 2. The training will cover how to plan a project in MS Project, including creating a work calendar, assigning project information, adding tasks, and linking tasks with relationships and lags. 3. Attendees will learn how to update a project in MS Project by marking task completions, viewing progress, adding constraints, and getting overviews of the project's status.

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Vũ Hoàng Long
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68 views30 pages

MS Project - NTuan22 - V2

1. The document outlines the agenda for a Microsoft Project training, including discussing project management concepts, the benefits of MS Project over Excel for project planning, and how to use key MS Project functions. 2. The training will cover how to plan a project in MS Project, including creating a work calendar, assigning project information, adding tasks, and linking tasks with relationships and lags. 3. Attendees will learn how to update a project in MS Project by marking task completions, viewing progress, adding constraints, and getting overviews of the project's status.

Uploaded by

Vũ Hoàng Long
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
You are on page 1/ 30

Microsoft Project basic usage for

Project Management
October 2018
Ntuan22
COURSE OBJECTIVES

1. To refresh about “Project”, “Project


Management”, “Constrain” by practical
definition

2. To understand why we should use MS


Project instead of Excel, and in which
situation

3. To be able to put to plan a project Grant


chart, modify, control it by practical example

SECRET 2
AGENDA

1. Project and Project Management

2. Benefit of Microsoft project VS Excel

3. Project Planning

4. Project Updating and Reporting

SECRET 3
Project and Project Management
Project and Project Management
Quality

A set of activities that are


closely related to each
others, executed with
limited time, resource,
cost constrain to achieve Time Objectives Cost
the project objectives
whereas quality need to
be respected

Manpower

SECRET 5
Benefit of Microsoft Project VS
Excel on Project planning
Benefit of Microsoft Project VS Excel
What we need MS Excel MS Project Cover in the training?

Easy view / change parent tasks and child Manual adjust Has function to Yes
task perform
Auto update the bar chart to be aligned with Manual adjust Auto Yes
timing
Change the relationship between tasks Manual Has function to Yes
need to be fast perform

The duration of tasks should consider Manual Has function to Yes


weekends / non working days perform
Tools to manage change effectively No Yes Yes

View the critical tasks No Yes Yes

Tool to allocate the manpower properly No Yes No

Tool to allocate the cost properly No Yes No

SECRET 7
Project planning
Project planning

SECRET 9
Project planning

Step 1: Create the working time


SECRET 10
Project planning

Create new calendar Put name and hit OK

SECRET 11
Project planning

Select the date and click on “Unnamed”

Select working time and recurrent


SECRET (just like booking meeting on Outlook) 12
Project planning

Step 2: Assign the project information


SECRET 13
Project planning

1
2

1. Put the project start date


2. Assign calendar type for the project

SECRET 14
Project planning

Step 3: Put all the tasks on task name


SECRET 15
Project planning

Step 3: Control parent / child task by TASK / INDENT


(Alt+Shift+Right)
SECRET 16
Project planning

Step 4: Put the duration of each task, we can see the bar appear on
SECRET
the right of screen
17
Project planning

Step 4: Put the duration of each task, we can see the bar appear on
SECRET
the right of screen
18
Project planning

2 1

1. Auto schedule of all the task, this help start / finish date to be auto change
SECRET 2. Link the task 19
Project planning

Step 5: After the tasks are linked, it is finish to start, you can change the relation
and lagging days to fit with your plan
SECRET 20
Project Updating and Reporting
Project Updating and Reporting

Mark completion for the task

SECRET 22
Project Updating and Reporting

Highlight completed/ in completed tasks

SECRET 23
Project Updating and Reporting

Quick way to view the entire project or selected task on bar

SECRET 24
Project Updating and Reporting

View Progress Line: Right click anywhere on right screen, select Progress Line

SECRET 25
Project Updating and Reporting

Select Display, At Current Date and hit OK

SECRET 26
Project Updating and Reporting

Add some tasks to timeline to view in general way

SECRET 27
Project Updating and Reporting

View the critical task

SECRET 28
Project Updating and Reporting

4
3

5
1
Select the deadline for one task: 3: Select constrain type: Must finish on
1 Double click on the task 4. Select the date (of deadline)
SECRET 29
2: Go to Advanced 5: Hit OK, the MS Project will ask the correction required
Project Updating and Reporting

Overview of project progress

SECRET 30

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