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Project Development and Management Unit Region VII

This document provides an overview and instructions for using the SubayBAYAN online system for tracking locally-funded projects in the Philippines. Key features of SubayBAYAN include allowing users to monitor project implementation status in real-time, view dashboard reports, access specific project details, and upload project photos and documentation. The document outlines the step-by-step process for local government unit encoders and validators to login, view project profiles, and update information on project milestones, physical and financial status, and photographs. It also describes recent enhancements made to SubayBAYAN and the timelines for submitting reports.

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Dann Dansoy
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56 views

Project Development and Management Unit Region VII

This document provides an overview and instructions for using the SubayBAYAN online system for tracking locally-funded projects in the Philippines. Key features of SubayBAYAN include allowing users to monitor project implementation status in real-time, view dashboard reports, access specific project details, and upload project photos and documentation. The document outlines the step-by-step process for local government unit encoders and validators to login, view project profiles, and update information on project milestones, physical and financial status, and photographs. It also describes recent enhancements made to SubayBAYAN and the timelines for submitting reports.

Uploaded by

Dann Dansoy
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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PROJECT DEVELOPMENT AND MANAGEMENT UNIT

Region VII
Status of Implementation by
Region
AM 2018, ADM 2017, BUB 2013-2016, LGSF 2016
Completion Rates by Region
Assistance to Disadvantaged Municipalities
(2017)
GETTING
STARTED
GETTING
STARTED
OPDS-LOCALLY FUNDED
PROJECTS

AM
Assistance to
Municipalities
FEATURES OF
SUBAYBAYAN
 Allows users to track and manage electronically the
implementation of Locally-Funded Projects

 Provides real-time information on the status of subprojects

 Provides dashboard presentation of the overall status of OPDS-


 LFPs
Maps actual location of LFPs and shows graphical presentations

 Access specific projects and keeps a track of logs, transactions,


and changes made in the system
 Provides Project-at-Risk (PAR) alert mechanism

 Linked to SubayBAYAN Facebook Page, where users can “Share”


and “Like” the Information in the System

 Has feedback mechanism where stakeholders can post comments


on featured subprojects
INFORMATION UPLOADED IN
THE SUBAYBAYAN
INFORMATION UPLOADED IN
THE SUBAYBAYAN
INFORMATION UPLOADED IN
THE SUBAYBAYAN
INFORMATION UPLOADED IN
THE SUBAYBAYAN
ENHANCEMENTS

Website redesign Currently enhancing


the SubayBAYAN in
partnership with
Dashboard Enhancements United Nations
Development
Programme (UNDP)
System Report Generation thru its system
developer, Pointwest
Feedback Tracking and Resolution Technologies
Corporation.

Offline Data Encoding

Maps Integration

Tutorial and Guides


TIMELINES OF SUBMISSION OF
REPORTS
SUBAYBAYAN
WALK-THROUGH PROCESS
1. Access the SubayBAYAN webpage through
https://subaybayan.dilg.gov.ph.
2. Click “Login” on the upper right side of the page.
3. Input “Login Credentials” and click “Sign in”.
4. After logging in, the SubayBAYAN displays the “Dashboard”.

For LGU encoder

This feature is only available for the Regional Level.

For C/MLGOOs, Cluster Leaders and Provincial Validator/s, this feature shows “Validate”.
5. For LGU encoder / C/MLGOO, to update the Project Details, Contract Information,
Physical and Financial Status and Photos of Projects, click on “Projects”.
5. After clicking “Projects”, the “List Projects” will be displayed on the bottom of
the search filter. The list of projects displayed is locked according to your
area/municipality/province.
6. To update the project/s, just select on the displayed “List of Projects” and click on
“View Profile”.
6. After clicking on “View Profile”, the complete project details will be displayed on
the screen.
6. After clicking on “View Profile”, the complete project details will be displayed on
the screen.
6. After clicking on “View Profile”, the complete project details will be displayed on
the screen.
6. After clicking on “View Profile”, the complete project details will be displayed on
the screen.
7. To update the project details and accomplishments, click on the menu bars
“Actions Available”
7. To update the project details and accomplishments, click on the menu bars on the
“Actions Available”

Input coordinates of the project’s location


7. To update the project details and accomplishments, click on the menu bars on the
“Actions Available”

Project profiles are encoded by the OPDS, however, if there are


lacking data like “exact location”, “barangay” and
“beneficiaries”, you can input it here.
7. To update the project details and accomplishments, click on the menu bars on the
“Actions Available”

Input the “contractor’s name”, “address”,


“contract duration” etc..
7. To update the project details and accomplishments, click on the menu bars on the
“Actions Available”

For Infrastructure projects, images uploaded are:


1. Before Project Implementation
2. Community Billboard
3. Subproject Billboard
4. Photos @20-40% Physical Accomplishment
5. Photos @41-80% Physical Accomplishment
6. Photos @90% Physical Accomplishment
7. Photos @100% Physical Accomplishment
8. During the operation/Utilization of the subproject/facility

For the acquisition of goods and equipment:


9. During the delivery and acceptance
10.During the utilization of the goods or equipment
7. To update the project details and accomplishments, click on the menu bars on the
“Actions Available”

Input milestones of project like “Invitation to Bid


(IB) Posted”, “Bid Opening/Bid Evaluation”,
“NOA Issuance”, “Date of Receipt of Notice to
Proceed”
7. To update the project details and accomplishments, click on the menu bars on the
“Actions Available”

To update the Financial Status of the projects,


click on “Add Obligation”, “Add
Disbursement”, and “Add Liquidation”
7. To update the project details and accomplishments, click on the menu bars on the
“Actions Available”

For the acquisition of goods and equipment


CHECKING & VALIDATING
OF SUBMITTED REPORTS
FOR VALIDATORS (C/MLGOOs & PROVINCIAL USER)
1. On the “Control Panel”,
2. On the “Control Panel Menu”, click on “Validate”. Two additional menu will be
displayed.
4. On the “Control Panel Menu”, click on “Validate”. Two additional menu will be
displayed.

Submission of updates for the project profiles like “exact location


of project”, “beneficiaries”, “mode of implementation”,
“implementing unit”, “road length (for road projects) etc…

Note: This option is not yet accessible.


5. On the “Control Panel Menu”, click on “Validate”. Two additional menu will be
displayed.

Submission of updates for the following:


 Project Milestones (dates on ITB Posting, Bid Evaluation, NOA
& NTP Issuance)
 Physical Accomplishments
 Financial Status (Obligation, Disbursement, Liquidation)
6. Click on “Accomplishments”.
7. The “Search Filter”, “Dashboard”, and “List of Projects” will appear.

Search Filter is lock according to your


Province, click on “view projects that
need my action” and then click “Apply
Filters”
7. The “Search Filter”, “Dashboard”, and “List of Projects” will appear.

Search Filter is lock according to your


Province, click on “view projects that
need my action” and then click “Apply
Filters”
THANK YOU

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