PROJECT Manyata PROJECT

Ashra 20185006
MANGMENT
MANAGMENT

Submitted Mr. Ajit

to Desai
 No TOPIC Page no
1 BASICS OF MS PROJECT 4

OUTLINE 2 MS PROJECT INTERFACE 5

3 CHANGE IN SETTINGS 6
4 DISPLAY CHANGES : CURRENCY 7
5 RECORDING DATA 8
6 ADDING SUBTASK 10
OUTLINE 7 ADDING FIELDS : USING TEXT FUNCTION 14
8 ADDING RESOURCES 21
9 SITUATION : 28
RATE CHANGE DURING PRODUCTION PHASE

OUTLINE 10
11
RESOURCE LEVELLING
CREATING FILTER
32
40
12 CREATING INTERACTIVE FILTER 44
13 CUSTOMIZED RIBBION 53
14 EARNED VALUE ANALYSIS 58
OUTLINE 15 CREATING BUTTONS 78
16 CREATING REPORTS 91 2
• BASICS OF MS PROJECT
• MS PROJECT INTERFACE
• CHANGE IN SETTINGS
• DISPLAY CHANGES :
CURRENCY
• RECORDING DATA

3
Basics of MS Project

Open Microsoft project

document

4
Ms Project interface Tool bar

Data enter space Gantt chart

5
Change in setting File-> Options -> Schedule

Input according to
the requirement

Change to decimal

Change to auto schedule

Change to Fixed Units

After changes Select ok

6
Display changes : Currency change

Files>options>display

7
Recording data
Select all> Auto schedule

Enter the task Enter the duration and date

8
Recording data

Add all the task with

duration Add Start and finish date to
initial task

Add Predecessors with

number mentioned to the
task. It will automatically
capture the date according
the task duration

9
ADDING SUBTASK

10
Adding subtask

Add new task, below the

tasks under one phase and
name it

11
Adding subtask Click the intended
task

Click the tasks, wanted under

the main heading

Repeat it for all the task

needed under the
heading .
Note : don’t delete the
main task heading, it
will delete all the sub
task under it.

12
Adding Subtask

Add as many as main

heading wanted to club Total days and total
the task . duration of each phase
can be seen here in bold

13
ADDING FIELDS :
USING TEXT FUNCTION

14
Adding fields [Text function]

Double click and find text

15
 Right click > custom field

Go to rename and change

the name of the field

16
Add names for options

Click close > and than Okay

17
 List will appear once the
drop down menu is opened

18
 Do the same for other text
field.

Select the name of manger

handling the task for all the
task

19
Add location as we add
mangers

20
ADDING RESOURCES

21
Adding resource

Go to View> Resource sheet

Add resource name in

column head

22
 Add resource name, type
,Max resource able and rate

23
Add the resources from
drop down menu
OR
Double click on the cell

24
 After double click,
Resource can be added
Add number of units need
for the task

Click ok

25
 Number of units will be seen
here

Follow the same for all the

task

26
Add column of cost

Can see total cost

of each phase

Can see cost of each task

according to the labor
used

27
SITUATION :
RATE CHANGE DURING
PRODUCTION PHASE

28
Situation : Rate change during production phase
Click on
View>resource
sheet

This tab will open

Than
Resource>
Information

29
 Enter the date from
which new rate Click ok
should be effective

Enter the New rate

30
Rate are changed in
production phase

31
RESOURCE LEVELLING

32
Resource levelling

Go to
Views>More Views>
Resource allocated
graph

33
 Go to
Views>More views>
Task detail forms

34
 For all the task it
should be
Efforts driven (tick)
And Task type fixed
duration

35
TICK OPTION “Level
only within available
slack option”

36
Go to resource> Level
recourses Click option “Level
now”

37
As there is no slack available
we see red soldiers and still
resources are not sufficient

38
As resource leveling is not possible,
we will Gradually increase the
Resources.

From 50 to 57

39
CREATING FILTER

40
Creating NEW Filter: Location and Manager

Go to
View> Filter

Click on New Filter

41
Change the name

Add Field name, Test and Value

Click save

42
Apply the filter

Filter applied will reflect

the filter result

43
CREATING
INTERACTIVE FILTER

44
Interactive filters
Value
Write question with
“ write inside this :”?

Change name

Add Field name and Test

Click save

45
 Apply filter

1st question will be asked

Options available in that

Click ok
column will be shown

46
2nd question will be asked

Options available in that

column will be shown
Click ok

47
Filter applied will reflect
the filter result

48
Macros : Creating clear filter
Click on Macro

Click on record Marco

49
Name the macro

Click ok

50
Select the clear filter

Click on Stop recording

51
Select the Macro Click Macros > View Macro

Select the RUN

52
CUSTOMIZED RIBBION

53
Customized ribbon

Right click in the column

Click on “Customized the

Ribbon”

54
 Click on new tab and click ok

This window will

appear

55
 Select the option from
here

Select the tab and rename it Click the ADD option

Click ok

56
 Will get a new tab in main
menu

Will get all the options selected

here

57
EARNED VALUE
ANALYSIS

58
Earned value analysis

Go to Project> set Baseline

Set baseline and click ok

59
 Go to schedule

Go to file >options

Un-tick the option “ actual

costs…. By prject”

60
Go to Project information

Enter the status date.

Here, To get the status update
of the day, set the status date
of one successive day l
EG : We need status of 30 Dec
2019 till evening, we are setting
31 dec 2019
61
 Add BCWS.
BCWS : Budgeted Cost of Work
scheduled
This shows sum of the budgets
for all work scheduled to be
accomplished with a given time
period.
We see according to the status
date we don’t see the amount
in BCWS

62
 Add % work competed.
This is to be entered manually
according to the work
competed

As Entered this particular is

completed in 10% only, further
calculation will be done accordingly

63
 Add BCWP
:Budgeted cost of work
Performed

We the amount accordingly,

this generated automatically.

64
 Add ACWP Actual cost

Actual cost this is to be

entered manually as per the
real cost incurred during the
working but not the budget
cost.

For eg : we have entered

random figure 5000 INR

65
 Add CPI : Cost Performance
Index :
Earned Value/ Actual cost
This is a measure of the
conformance of the actual
work completed to the actual
cost incurred

If CPI Is
Greater than 1 : Over budget
Equal to 1 : on budget
Less than 2 : Under budget

66
Add SPI :schedule performance
index:
Earned Value /Planned Value
is a measure of the
conformance of actual progress
to the planned progress

If CPI Is
Greater than 1 : Over budget
Equal to 1 : on budget
Less than 2 : Under budget

67
 Add EAC :
Estimated At completion is the
estimate of the final project
cost given the past
performance of the project

The amount estimated for the

particular task

68
Add Duration 1

69
Right click and go to custom
fileds

70
 Rename it as “Forecast
Duration”
Click rename

Click ok

71
Click ok

72
Click on formula

This dialog box will open

73
Select Duration >Duration

Go to Field

74
 Select Back slash for divide

Go to Cost> SPI

Go to fields

75
This formula for Forecasted
duration = Duration/SPI

Click ok

76
We see actual duration is 10 Now, we say it has changed to
days 20 days.

77
CREATING BUTTONS

78
Go to macros

Go to Visual Basics

79
Go to insert > Userform

This window will open

80
 This dialog boxes will open

Drag command button here

This command button

81
Square button will open here

The name will appear here

Rename it from caption

82
Right click on the button

This dialog box will appear

Go to View code

83
This window will appear after
selecting view code

84
Go to Gantt chart Go to macros > View Macros

85
Select the macro for which you
need the code

Click edit for code

86
 This widow will appear
Copy the code which appears in
black

87
Paste the code here in this
window

88
Go to Run > Runsub /User form

89
Click the button, for applying
the command.

After running the user from ,

this button will appear

90
CREATING REPORTS

91
 Go to Reports

Select New report

(can even select reports
already present in the options)

92
 Select Chart
( Can select any option )

93
Rename the report

94
 Can edit the report : add and
subtract the fields as we do it in
excel

Report is created

95
Different options can be used
to make report interesting and
creative

96
THANK YOU
97