CL4 Database Management

Microsoft
PowerPoint 2007
PowerPoint is currently the most
common software used for making
visual aids for presentations
Finished presentations can be shown as:

As slides in slide projector

As overheads on an overhead projector
As a web page
From a screen projector linked to a
computer
Basic Tips

It is best to outline your entire presentation before

working too much on the style and layout of your
presentation. When left to the end it is much less time
consuming to work on the style and format of your slides.
Keep in mind the content of your presentation is the most
important part of it!
Keep your points short and straightforward. Points
should be complimentary to your oral presentation.
Basic Tips

PowerPoint allows you to add a lot of


distracting sounds and excessive
animations to your presentation. It is best
to keep all animation as simple as possible
and only use sounds if absolutely
necessary.
Basic Tips
Stay away from unusual fonts. If you are
presenting on an unfamiliar computer the font you
have chosen may not work. Arial and Times New
Roman are common fonts.
Think of contrast. If you use a dark background
use light-coloured text and vice versa. Refrain from
using backgrounds that will obscure your text
colour
Open Microsoft PowerPoint 2007
The MS Office Button contains the
main file functions
New, Open, Save, Save as, Print, Print
Preview, etc.
• The Quick Access Toolbar contains
shortcuts to Save, Undo, and Repeat
Ribbon
An area across the top of the screen that makes almost
all the capabilities of PowerPoint available in a single
area. The Ribbon replaces the menus and toolbars in
previous versions. The Ribbon exposes most of the
feature that use to be hidden in File Menus. The Ribbon
makes it easier to see and find commands to format
your document.
Tip: The Ribbon can be reduced to a single line of
tabs by pressing CTRL + F1.
Ribbon Tab
An area on the Ribbon that contains buttons
organized in groups.
The default tabs are Home, Insert, Design,
Animations, Slide Show Review and View.
Each Ribbon Tab displays a Ribbon that provides a
set of Tool Groups.
The Ribbon Tab and the Tool Groups in the Ribbon
correspond to the Menu and Toolbar in Word 2000 and
2003
 The Name of each Tool Group is listed at the bottom of
the Group
 Example - In the Home Tab, the third Tool Group is named
Font
 The name "Font" is under the Font Tool Group
Quick Access Tool Bar:
A customizable toolbar at the
top of an active document. By
default the Quick Access Tool
Bar displays the Save, Undo,
and Repeat buttons and is
used for easy access to
frequently used commands.
Title Bar
A horizontal bar at the top of an active document.
This bar displays the name of the
presentation and application. At the right end of
the Title Bar, as in previous versions is the
Minimize, Restore and Close buttons.
View Toolbar
A toolbar that enables, adjusts, and displays different
views of a presentation’s content.
Slide Pane
Workspace to create, edit or format, slides.
Notes Pane:

Here you type notes that apply to slide. You can print
your notes and refer to them when you give your
presentation or handout to your audience.
Status Bar:

A horizontal bar at the bottom of an active window

that gives details about the active presentation.
Slide tab
allows you to view slides
thumbnail-sized making it
easy for you to navigate
through your presentation
and to see the effects of any
design changes
You can also easily
rearrange, add, or delete
slides here
Outline tab
is where you can start
writing content.
Capture ideas, plan
how to present them,
and move slides and
text around
The Home tab
is organized in Six groups mainly related to
slide layout and formatting: Clipboard, Slides,
Font, Paragraph, Drawing, and Editing. For
example, the Home tab will allow
 You to quickly create a new slide
Choose a layout
Add and format text and shapes
The Insert tab
is organized in Five groups: Tables, Illustrations,
Links, Text, and Media Clips. Here you find all
objects you would include with your slides, such
as
tables
pictures
diagrams
Charts
text boxes
Sounds
Hyperlinks
headers and footers
The Design tab
is organized in Three groups: Page Setup, Themes,
and Background. The Themes group command
allows you to completely change the look of your
presentation. This includes the
Colors,
Background
Fonts.
The Animations tab
is organized in Three groups: Preview,
Animations, and Transition to this
Slide.
Here is where you find the tools to set
the animating effects to your
presentations and slide transitions.
The Slide Show tab
is organized in Three groups: Start Slide Show,
Setup, and Monitors. Here is where
you prepare you presentation, add narration, choose
which slide to start with and set up the view when
multiple monitors are involved.
The Review tab
is organized in Three groups: Proofing, Comments,
and Protect. Here is where you will find your
spelling and grammar checker, in addition to this
when you have someone review your presentation
this is where comments can be added and
addressed.
The View tab
is organized into Six groups: Presentation Views,
Show/Hide, Zoom, Color/Grayscale,Window, and
Macros. Here you can change the display of your
presentations, make a quick switch to Notes Page
view, turn on gridlines, or arrange all your open
presentations in the window.
Create a new presentation

MS Office Button >> New -- New

Presentation window opens up
 The MS Office Button is located in
the top left corner of the Word 2007
Window
To start a new file from scratch:
Choose “Blank Document” and press
“Create”.
Open an existing presentation

MS Office Button >> Open

Find your presentation in the “Open” window.
 PowerPoint 2007 will open files created with older
versions of PowerPoint (*.ppt) as well as PowerPoint
2007 files (*.pptx)
Saving your Presentation

MS Office Button >> Save

Use Shortcut keys: Crtl + S
 Save a document under a different
name, version, or format
MS Office Button >> Save
As...
In the bars at the bottom
of the Save As... sub
window:
 Give your document a
new name in “File Name:”
 Select the version and
format from “Save as type:”
Inserting a Slide

To insert a new

slide…
From the Home
tab, select “New
Slide”
As well, you can
right-click between
any 2 slides in the
preview frame
located on the left-
hand side of the
Normal view and
select “New Slide”
Click on the arrow at the bottom
corner of the New Slide button.
You can select the slide layout
from the Default Design pallet.
Click Layout button. You can
select and change the slide
layout.
Click Delete button to delete the
current slides.

Inserting and Formatting Text
and Objects
 Add text with text boxes
Insert Tab >> Text>>Text Box
In PowerPoint all text is
contained in Text Boxes.
 Click on Text Box button >>
Click anywhere in the slide.
Drag circle corner points or
square side points of the text box
to change its size.
 Click within the box to type text.
Format text box

Select the text box. The Drawing Tools Tab appears.

Click on the Format tab. Format the selected text
box in Shape Styles:
 Shape Fill -- Changes the fill color
 Shape Outline -- Changes the color, width, line style of outline
 Shape Effects -- Applies visual effects (shadow, bevel, etc.) to
the text box
Add WordArt -- fancy text

Insert Tab >> Text >>

WordArt
Click on the WordArt
button >> Select the style
you like
 A WordArt Text Box
appears in the slide. Type in.
Format WordArt
Select the WordArt in the slide.
The Drawing Tools Tab will
appear at the right end of the
Ribbon Tabs
Click on the Format Tab.
Format the selected WordArt in
WordArt Styles Group
Add shapes
Insert Tab >> Illustration >>
Shapes
Click on the Shape button to
see the list of available shapes.
Select the shape.
Click on anywhere in the slide
to insert the selected shape.
Format shapes
Format shapes

Select the shape. Drawing Tools Tab appears

Click on Format tab. Format the selected shape in
Shape Styles:
Shape Fill -- Changes the fill color
Shape Outline -- Changes the color, width, line style of outline
Shape Effects -- Applies visual effects (shadow, bevel, etc.) to the shapes

NOTE: You can format the inserted shapes as you format

"text box" using Drawing Tools Tab. See "Format text
box" in the previous page.
Lay one shape over/under another

Select the shape.

The Drawing Tools Tab will
appear
 Click on Format tab. Arrange the
order in the Arrange Group :
Bring to front
Send to back
Group, Align and Rotate shapes

While holding the shift key, click on the objects

you wish to group. Drawing Tools tab appears.
 Click on Format tab.
To group the objects: Click on Group button in
Arrange Group
 To align the objects: Click on Align button in
Arrange Group
Group, Align and Rotate shapes

To rotate the objects: Click on Rotate button in Arrange

Group
Shapes in a group my still be moved and edited individually, and
will continue to correspond to their group after being changed
Adding Pictures
From the Insert tab you can
insert pictures from your
computer, clip art, shapes,
etc…

Also, when you have a blank

slide (or parts of a blank slide),
you can also click on options
within these blank
compartments to insert pictures
Format an image and Clip Art

Formatting process is basically the

same as formatting "text box,"
"WordArt," or "Shape."
Format an image and Clip Art

Select objects (image or clip art). Picture

Tool Tab appears.
Format objects using Adjust Group, Picture
Styles Group and Arrange Group.
Move objects: See the instruction of "Move
Text Box"
Formatting Slide Design
Design Tab
Change the background

Design Tabs >> Background >> Background Style

Click on the Format Background button at the bottom.
Format Background window appears.
You can set the color, solid or gradient, transparency or
choose picture/texture fill
Click on Close button to apply changes only to the current
slide
Click on Apply to All to apply changes to all the slide
Change the theme
Design Tabs >> Themes
Move the cursor over the theme buttons to preview
different themes on your current slide.
Click on any theme button to choose the theme, which
will be applied to all the slides in your presentation.
Colors -- Changes the color scheme of the current
theme
Fonts -- Changes the font of the current theme
Effects -- Changes the effects of the current theme