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Excel Training

This document provides an overview of basic Microsoft Excel concepts and functions for beginners. It covers the Excel workspace including cells, columns, rows, worksheets and workbooks. It then explains how to enter and format text and numbers, use auto-fill and formatting tools, manage worksheets, and freeze/hide columns and rows. The sources used to create this introductory Excel tutorial are also listed.

Uploaded by

Amit Abhishek Topno
Copyright
© © All Rights Reserved
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
502 views

Excel Training

This document provides an overview of basic Microsoft Excel concepts and functions for beginners. It covers the Excel workspace including cells, columns, rows, worksheets and workbooks. It then explains how to enter and format text and numbers, use auto-fill and formatting tools, manage worksheets, and freeze/hide columns and rows. The sources used to create this introductory Excel tutorial are also listed.

Uploaded by

Amit Abhishek Topno
Copyright
© © All Rights Reserved
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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Day 1: MS Excel for Beginners

Familiarization with the Excel workspace.

• Spreadsheets are displayed in a grid layout.


• Column headings =letters
– To highlight an entire Column, click on any of the letters.
• Numbers = rows
– The exact number of rows and columns are 1,048,576
rows and 16,384 columns. 
• A Cell is a letter combined with a number. So if you
combine the B column with Row 5, you get Cell B5.
Workbooks and worksheets
• Workbook: A workbook is another word for your
Excel file. Excel automatically creates a blank
workbook when you open it.
• A worksheet is a collection of cells where you
keep and manipulate the data. By default, each
Excel workbook contains three worksheets.
– When you open Excel, Excel automatically selects
Sheet1 for you. The name of the worksheet appears on
its sheet tab at the bottom of the document window.
Managing worksheets
• Rename a Worksheet
– By default, the worksheets are named Sheet1, Sheet2 and
Sheet3. To give a worksheet a more specific name, execute
the following steps.
– 1. Right click on the sheet tab of Sheet1.
– 2. Choose Rename.
• Insert
• Move
• Rename
• Delete
How to Enter Text and Numbers in a Cell

• To make a start, we'll create this


really simple spreadsheet:
– Type the word: Numbers
– Hit the Enter key on your
keyboard
– The active cell will move down
one, to cell A2
– Type the number 3, and again hit
the Enter key on your keyboard
Data types
• Text
• Numbers
• Apply a number format
– To distinguish between different types of numbers, add
a format, like currency, percentages, or dates.
– Select the cells that have numbers you want to format.
– Click the Home tab, and then click the arrow in
the General box.
– Pick a number format.
Auto complete, auto fill and auto correct
• When you can see the AutoFill cursor, hold down your
left mouse button and drag to the right
• Drag your mouse all the way to cell H3, as in the
following image:
• When your cursor is in the H3 cell, let go of the left
mouse button
• Excel will now complete the days of the week:
• On the Home tab, in the Alignment group,
center the number.
Text editing
• On the Home tab, in the Font group,
change the Font color.
Formatting
• cell merging: Home - Alignment - Merge
and Center
• Orientation -  Alignment
• Top Align
•  Align Text Left 
•  Orientation then select the rotation
option that you want.
• To wrap the text in a cell, click Wrap Text.
• Justify the text in a cell, on
the Alignment tab, click the drop-down
box under Horizontal, and then
click Justify.
Column and row fitting.
• Home - Cells group, click Format
• Cell Size, click AutoFit Column
Width
• Select the row or rows that you
want to change.
• On the Home tab, in
the Cells group, click Format.
• Under Cell Size, click AutoFit
Row Height.
Freeze, hide and split columns/rows (the
Window menu)
• Freeze Top Row: View -Freeze Panes, Freeze Top
Row.
• Split                                                                         
                                                                    
                    
Sources
• Free Computer Tutorials: http://
www.homeandlearn.co.uk/excel2007/Excel20
07.html
• Excel Easy#1 Excel tutorial on the net
• http://www.excel-easy.com/basics.html
• Microsoft Official Page:
https://support.office.com/

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