GENERAL ORDER

4th EDITION 2012

PRESENTATIONS
G.O. 1 - G.O. 23
 RELATED ACTS OF PARLIAMENT
• CONSTITUTION OF PNG
• PROV. DIST. & LLG ADMINISTRATION
• PUBLIC SERVICE MANAGEMENT ACT 1995,
1998, 2002
• ORGANIC LAW ON PROV. & LLG
• LEADERSHIP CODE
• PUBLIC SERVICE CODE OF ETHICS &
CONDUCT
GENERAL ORDER ARRANGEMENTS
• PART 1
• GENERAL ORDER 1
• PROV. GOVT ADMINISTRATION
• STAFFING ARRANGEMENTS & OTHER
PERSONNEL MATTERS IN PROV. & DISTRICT
ADMINISTRATIONS INCLUDES AROB PUBLIC
SERVANTS
 PART 2
• EMPLOYEE RESOURCING TRAINING &
DEVELOPMENT
• GO 2 - ORGANISATIONAL DESIGN,
ESTABLISHMENT, STAFFING BUDGETS
• GO 3 - RECRUITMENT. SELECTION,
APPOINTMENT & STAFF
REPORTING
 PART 2
• GO 4 - PROBATIONARY AND
PERMANENT APPOINTMENTS &
TERMINATION

• GO 5 - STAFF DEVELOPMENT, CAREER

PATH PLANNING,
COMPETENCY BASED
PERFORMANCE APPRAISAL
 PART 2
• G O 6 TRAINING AND DEVELOPMENT

• GO 7 PART-TIME & CASUAL

EMPLOYEES
 PART 3 - EMPLOYMENT CONTRACTS

• G O 8 DEPT’AL HEADS & PROVINCIAL

ADMINISTRATORS
• G O 9 CONTRACTS FOR SENIOR OFFICERS
APPOINTED TO MANAGEMENT
POSITIONS
• G O 10 SHORT TERM (NATIONAL)
CONTRACTS
 PART 3 – EMPLOYMENT CONTRACTS

• G O 11 EMPLOYMENT OF
NON-CITIZENS

• G O 12 ENGAGEMENT OF
CONSULTANTS
 PART 4 TERMS & CONDITIONS OF
EMPLOYMENT
• G O 13 SALARIES AND ALLOWANCES
• G O 14 LEAVE ENTITLEMENTS
• G O 15 OFFICERS DISCIPLINE (NON-
CONTRACT)
• G O 16 REDUNDANCY & RETRENCHMENT IN
THE PUBLIC SERVICE
• G O 17 PUBLIC OFFICERS SUPERANNUATION
 PART 4 – TERMS & CONDITIONS OF
EMPLOYMENT

• G O 18 WORKERS COMPENSATION

• G O 19 GOVT OFFICE ACCOMMODATION

AND PUBLIC SERVICE HOUSING

• G O 20 OTHER IMPORTANT
ADMINISTRATIVE PROVISIONS
 PART 5 - INDUSTRIAL ORGANISATION &
INDUSTRIAL PROCEDURES

• G O 21 INDUSTRIAL RELATIONS IN THE

PUBLIC SERVICE
PART 6 – ROLE & FUNCTIONS OF THE PSC

• G O 22 PUBLIC SERVICE COMMISSION

APPEALS PROCEDURES
PART 7 – RECORDS MANAGEMENT

• G O 23 RECORDS MANAGEMENT
 PART C

• PUBLIC SERVICE CODE OF ETHICS AND

BUSINESS CONDUCT
 GEN. ORDER 1
PROV.& LLG ADMINISTRATION
– Measures to ensure implementation of
Prov. Reforms via Organic Law
– Recruitment, Selection, Appointment &
Termination Procedures for PAs.
– Contract Terms & Conditions of PAs
– Recruitment, Selection, Appointment of
DAs
– Contract Terms & Conditions of DAs
– Termination of DAs
 GEN. ORDER 1
PROV. & LLG ADMINISTRATION
• ACTING APPOINTMENTS OF DAs
• REPORTING & RELATIONSHIP & AUTHORITIES
OF PA & DA
• SELECTION & APPOINTMENT OF STAFFING
ETC OF PA & DA
• PROVINCIAL SELECTION COMMITTEE
• APPLICATION OF GO BY AROB
 GEN. ORDER 2
ORGANISATION, DESIGN,
ESTABLISHMENT & STAFFING BUDGETS
• DEVOLUTION & DELEGATION OF
ORGANISATION POWERS
• ORGANISATIONAL ESTABLISHMENT,
STAFFING & CASH CEILING
• ORGANISATIONAL REVIEWS &
DETERMINATION BY DEPT. HEADS
PROCEDURES
 GEN. ORDER 2 (CONT)
• ORGANISATION STRUCTURE & ESTABLISHED
POSITIONS
• ESTABLISHMENT COMPARISON TABLES
• JOB DESCRIPTIONS & DUTY STATEMENTS
• CLASSIFICATION & SALARY GRADES OF
POSITIONS
 GEN. ORDER 3
• PROCEDURES FOR RECRUITMENT &
SELECTION
• FILING VACANT POSITIONS
• APPLICATION FOR VACANT POSITIONS
• THE SELECTION PROCESS
• SELECTION COMMITTEE - COMPOSITION
• RECD ACKNOWLEDGEMENT OF
APPLICATIONS
• SHORT LISTING APPLICATIONS
 GEN. ORDER 3 (CONT)
• REFERENCE CHECKING
• PROCEDURE FOR CONDUCTING
SELECTION HEARING, NOTIFICATION,
NATIONAL GAZETTE
• ROLE OF HR MANAGER
 GEN. ORDER 4
• PROBATION OFFICERS
- PROCEDURE FOR APPOINTMENT
- PROCEDURE FOR PERMANENCY
- FARES & REMOVAL EXPENSES
- PROMOTION & TRANSFER
- EXCESS & UNATTACHED STAFF
- TERMS & CONDITIONS OF EMPLOYMENT
- RESIGNATON
- TERMINATION OF PROBATIONARY OFFICERS
 GEN. ORDER 4 (CONT)
• PERMANENT OFFICERS
- APPOINTMENT, QUALIFICATION,
PROMOTION, TRANSFER, EXCESS &
UNATTACHED OFFICERS
- RESIGNATION, RETIREMENT,
COMPULSORY RETIREMENT
- RETIREMENT ON GROUNDS OF MENTAL,
PHYSICAL OR MEDICAL GROUNDS.
 GEN. ORDER 5
STAFF DEV. CAREER PATH PLANNING & PERFORMANCE BASED

• APPLICATION OF DEPT. CORPORATE PLAN

• JDS, ACCOUNTABILITIES & COMPETENCIES
• ASSESSMENT OF PERFORMANCE & TRAINING
NEEDS
• CAREER PATH PLAN FOR KEY JOB GROUPS
• CAREER PATH PLANNING- GENERAL OBJ.
CONSTRAINTS
• ENFORCING CAREER PATH PLANS
 GEN. ORDER 5 (CONT)
• PERFORMANCE APPRAISAL SYSTEM
– PURPOSE OF SPA
– GUIDELINES
– SPA FORM & SPA GUIDELINES
 GEN. ORDER 6 - TRAINING
• DEPT. TRAINING COMMITTEE
• NTP –TRAINING OPPORTUNITIES FOR WOMEN
• PUBLIC SECTOR TRAINING GUIDELINES
• ROLE OF PNGIPA

• TRAINING NEEDS ASSESSMENT &

IMPLEMENTATION
• -TNA & APPLICATION OF CORPORATE PLANS
• STATUTORY TRAINING PLAN & REPORT
 GEN. ORDER 6 (CONT)
• ADMINISTRATION OF TRAINING AWARDS
• ADMINISTRATION OF INTERNAL TRAINING
– PART TIME STUDY
– HIGHER LEARNING INSTITUTION
– UPNG LAHARA
– FODE
– STUDY LWOP
– COURSES CONDUCTED BY CONSULTANTS
 GEN. ORDER 6 (CONT)
• ADMINISTRATION OF OVERSEAS
TRAINING
–ANNUAL DEPT TRAINING BIDS,
LEVELS OF FINANCIAL ASSISTANCE,
DEPENDANTS ACCOMPANYING
OFFICER,
–FAMILY RE-UNION
 GEN. ORDER 7
PART TIME & CASUAL EMPLOYEES

• CANCELLATION OF PART TIME AND

CASUAL EMPLOYEES UNDER G.O. 7
 GEN. ORDER 8
DEPT. HEADS & PROVINCIAL ADMINISTRATORS

• MAIN RESPONSIBILITIES UNDER THE ACT

• CORP. PLANS & ANNUAL MGT PLANS
• AMR
• ANNUAL TRAINING REPORT
• APPOINTMENT OF D/HEADS OF NAT. DEPTS
• DISCIPLINE OF PAS
• VARIATION OF PAS CONTRACTS
• PROCEDURES FOR CONTRACTING
 GEN. ORDER 8 (CONT)
• PERFORMANCE REPORTS & ASSESSMENTS
• ALLOWANCES, BENEFITS, ON TERMINATION
OF CONTRACT
• ACTING APPOINTMENTS OF DEPT. HEADS &
PROVINCIAL ADMINISTRATORS
 GEN. ORDER 9
CONTRACTS FOR SNR OFFICERS
APPOINTED TO MANAGEMENT POSITION

• DEVOLUTION & DELEGATION OF POWERS TO

EXECUTE CONTRACTS
• DESIGNATION OF SNR MGT OFFICERS
CONTRACT CATEGORIES
 GEN. ORDER 9 (CONT)
• CONTRACT TERMS & CONDITIONS OF
EMPLOYMENT
• APPOINTMENT INTO CONTRACTS
• PERFORMANCE OF DUTIES, DISCIPLINE
PROCEDURES, DISCIPLINE OF PUBLIC SERVICE
APPOINTEES
• TERMINATION OF CONTRACTS
• ACTING APPOINTMENTS
• RETIREMENT & RETRENCHMENTS
 GEN. ORDER 9 (CONT)
• TERMS & CONDITIONS DURING ABSENCE FROM
OFFICE
• CURRENT ALLOWANCES & BENEFITS PAYABLE
• REVIEW OF EXPIRING CONTRACTS FOR RENEWAL
OR NON-RENEWAL
• PROCEDURE FOR DEALING WITH UNATTACHED
CONTRACT OFFICERS
• NOTICE OF DISCIPLINARY, SUSPENSION, DISP
CHARGES, PERFORMANCE REVIEWS OF CONTR.
 GEN. ORDER 10
SHORT TERM NATIONAL CONTRACTS
• BUDGETED STAFF & FINANCIAL CEILINGS
• PROCEDURE FOR EMPLOYMENT OF SHORT
TERM CONTRACT EMPLOYEES
• TERMS & CONDITIONS OF CONTRACT
EMPLOYMENT EXCEPTIONS FOR THE
PROVISIONS OF THIS GO
• CONTRACT OF EMPLOYMENT OF NAT.
EMPLOYEES ,DELEGATION FROM SECRETARY,
DPM
 GEN. ORDER 11
EMPLOYMENT OF NON CITIZEN
• GENERAL CONDITIONS
• TRAINING & LOCALISATIONS
• APPROVAL TO RECRUIT NON-CITIZENS
• RECRUITMENT & SELECTION PROCEDURES
• AUTHORISATION OF DEPENDANTS
• POINTS OF ORIGIN
• DISCIPLINARY PROCEDURES
• EFFECTIVE DATE OF CONTRACT
• TERMINATION OF CONTRACT ON MEDICAL GRND
• PAYMENT OF TERMINATION BENEFITS, HDA
• ALLOWANCES & EXPENSES
 GEN. ORDER 12
ENGAGEMENT OF CONSULTANTS
• CONSULTANTS STEERING COMMITTEE
• PROCEDURES FOR ENGAGEMENTS OF
CONSULTANTS
• SUBMISSIONS TO THE CSC
• AUTHORITY OF DEPT HEADS TO APPROVE
ENGAGEMENT OF CONSULTANCY SERVICES
• REPORT ON CONSULTANTS PERFORMANCE
 GEN. ORDER 13
SALARIES & ALLOWANCES
• PAY POLICY & SALARY DETERMINATION
– CONDITIONS OF SALARY DETERMINATION
– SALARIES FOR DEPT HEADS & PAS
– GRADE MID-POINT SALARY
– SALARY ON RECRUITMENT/MIDPOINT
– SALARY INCREASE ON PROMOTION
– HDS
– DPM AUDITS
 GEN. ORDER 13 (CONT)
• SALARY RELATED ALLOWANCES
– ADMINISTRATON OF HAD
– NON REDUCTION ALLOWANCES NRA
– DOMESTIC MARKET ALLOWANCES DMA
DUTY HOURS, OT SHIFT WORK
- HOURS OF DUTY, PENALTY PAYMENTS
- OVERTIME, ALLOWANCES IN LIEU OF O/T
 GEN.ORDER 13 (CONT)
• OTHER ALLOWANCES
• DUTY RELATED ALLOWANCES
– MORTUARY ALLOWANCES
– LEADING HAND ALLOWANCES
– IN-CHARGE ALLOWANCES
– DRIVERS
– SEA GOING ALLOWANCES
– MENTAL HOSPITAL ALLOWANCES
 GEN. ORDER 13 (CONT)
• TRAVEL ALLOWANCES – OVERSEAS
• MISCELLANEOUS ALLOWANCES
– MILEAGE, BOOT, FIRST AID, UNIFORM ALLOW.
– ON CALL, STAND BY, MEAL, TELEPHONE, TOOLS

REQUEST FOR HAD

PERFORMANCE BASED SALARY RANGES
HAD & NRA
STANDARD DMA
 GEN. ORDER 14
OFFICERS LEAVE ENTITLEMENT
• GEN. POLICY OBJECTIVES
• COMPASSIONATE LEAVE
• STUDY LEAVE, LWOP, MILOF,
• REPRESENTATIONAL LEAVE
• MATERNITY LEAVE
• RECREATION LEAVE
• REC LEAVE FARES
• SICK LEAVE, FURLOUGH LEAVE, PRO-RATA
 GEN. ORDER 15
OFFICERS DISCIPLINE (NON CONTRACT)
• USE OF DISCIPLINARY ACTION
• APPLICATION OF DISCIPLINARY PROVISIION
• ROLE OF PSC
• DISCIPLINARY POWERS OF DEPT HEADS &
AUTHORISATION
• TYPES OF OFFENCES
• CRIMINAL OFFENCES
• OTHER DISCIPLINARY OFFENCES
• MINOR OFFENCES
 GEN. ORDER 15 (CONT)
• SERIOUS OFFENCES & SUSPENSION
• NATURE OF DISCIPLINARY CHARGES
• ABSCONDMENT
• OTHER IMPORTANT MATTERS
– DEDUCTIONS OF FINES FROM PAY
– PROCEDURE WHERE OFFICER CANT BE LOCATED
– COMPLIANCE WITH DIRECTIONS
– PERFORMANCE OF DUTIES
– CARE OF STATE PROPERTY
 GEN.ORDER 15 (CONT)
• ATTENDANCE AT WORK
• HOURS OF DUTY
• SEXUAL HARRASMENT
• DRESS AND GENERAL CONDUCT
• SMOKING, CHEWING OF BETTLE NUT
• CONSUMPTION OF ALCHOL BEVERAGES
• CONFIDENTIALITY
• BREAKING OF G.O.
 GEN. ORDER 16
REDUNDANCY & RETRENCHMENT IN PS

• PROCEDURES FOR RETRENCING EMPLOYEES

• REDUNDANCY MONITORING COMMITTEE
• RETRENCHMENT NOTICE PERIOD
• TERMINATION BENEFITS
• CALCULATION & PAYMENT OF RETRENC. BENEFITS
• RIGHTS TO APPEAL, TRANSFER OF BENEFITS
• INCOME TAX RATES
• LODGEING OF APPEALS
• REDEPLOYMENT OF SURPLUS OFFICERS
 GEN. ORDER 17 NO. 1 SUPER
• POLICY OBJECTIVES
• MEMBERSHIP COMPULSORY
• PAYROLL DEDUCTIONS
• HOME OWNERSHIP SCHEME
• ANNUAL STATEMENTS OF MEMBERS
 GENERAL ORDER 18
OCCUPATIONAL HEALTH & SAFETY
AND WORKERS COMPENSATION
• POLICY OBJECTIVES
• WORKERS COMPENSATION
• AGENCY HEAD TO SEEK GUIDANCE
FROM WORKERS COMPENSATION
OFFICE
• RECOMMENDATION TO DPM SEC. TO
APPROVE G.O. 18
 GENERAL ORDER 19
GOVERNMENT OFFICE ACCOMMODATION
AND PUBLIC SERVICE HOUSING
• GENERAL POLICY OBJECTIVES
• OFFICE ALLOCATION COMMITTEE (OAC)
• OFFICE ALLOCATION COMMITTEE – TOR
• SPECS. FOR OFFICE SPACE ALLOCATION
• AGENCY HEAD RESPONSIBILITY – OHS,
HEALTH AND WELFARE
 GEN. ORDER 19 (CONT)
• GEN. POLICY OBJECTIVES – PUBLIC
SERVICE HOME OWNERSHIP
• REPLACEMENT OF INSTITUTIONAL
HOUSING
• RESPONSIBILITIES OF DEPTS &
AGENCIES UNDER PSHOS
• ROLES & FUNCTIONS OF OGA PSH
 GENERAL ORDER 20
ENGAGEMENT OF BUSINESS ACTIVITIES OUTSIDE OF PUBLIC SERVICE
EMPLOYMENT & OTHER PROVISIONS GOVERNING CONDUCT
 GEN. ORDER 20 (CONT)
• GENERAL POLICY OBJECTIVES
• OUTSIDE BUSINESS INTERESTS
• OFFICERS STANDING FOR PUBLIC OFFICE
• OFFICERS ASSIST. ELECTORAL COMMISSION
• COMPASSIONATE FINANCIAL ASSISTANCE
• BANKRUPT OFFICERS
• SEXUAL HARRASSMENT
• DOMESTIC VIOLENCE AT WORKPLACE
• DISABILITY, CONSENSUAL RELATIONSHIP
 GEN. ORDER 21
INDUSTRIAL RELATIONS
• POLICY OBJECTIVES
• ROLE OF DEPT. OF PERSONNEL MANAGEMENT
• POLICY CONSTRAINTS ON IR AGREEMENT
• 2012 MOU
• RESOLUTIONS OF GRIEVIENCES & AVOIDANCE OF
DISPUTES
• PUBLIC SERVICE REFORMS
• ENTERPRISE AGREEMENT FOR PRIVITISATION
• MANAGEMENT OF AGREEMENTS
 GEN. ORDER 22
PUBLIC SERVICE COMMISSION
• SECRETARIAT OF COMMISSION
• REVIEW OF PERSONNEL MATTER
• REVIEW OF ORGANISATIONAL MATTER
• CONSULTATION ON APPOINTMENT
• WORK PERFORMANCE APPRAISALS
• CODE OF BUSINESS ETHICS & CONDUCT
 GEN. ORDER 23
MANAGEMENT OF PERSONNEL RECORDS
• PURPOSE OF RETAINING PERSONNEL RECODS
FILE
• PRINCIPLES OF PRIVACY/CONFIDENTIALITY
• REQUEST BY OFFICERS TO VIEW THEIR PF
• DISCIPLINARY ACTION FILE
• RETENTION & DISPOSAL OF FILES
• TRANSFER OF RECORDS
 GEN. ORDER 23 (CONT)
• CHECK LISTS FOR
– CREATION OF PERSONNEL FILES
– MANAGEMENT OF PERSONNEL FILES
– CLOSING OF PERSONNEL FILES
– DISPOSAL OF PERSONNEL FILES
 GENERAL ORDER 24
• NOT YET READY- NO G.O. 24

• END OF GENERAL ORDER BRIEF

SUMMARY OF PARTS

• THANK YOU. QUESTIONS??????