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Excel Lesson 5: Using Functions

This document discusses functions in Excel. It describes functions as shorthand equations that perform calculations, and notes they have three parts: an equal sign, function name, and argument. The document outlines different types of functions including mathematical, statistical, financial, logical, and those for dates/times and text. It provides examples of commonly used functions for each category.

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Judy Ann Castor
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80 views

Excel Lesson 5: Using Functions

This document discusses functions in Excel. It describes functions as shorthand equations that perform calculations, and notes they have three parts: an equal sign, function name, and argument. The document outlines different types of functions including mathematical, statistical, financial, logical, and those for dates/times and text. It provides examples of commonly used functions for each category.

Uploaded by

Judy Ann Castor
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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Excel Lesson 5

Using Functions

Microsoft Office 2010


Introductory

1 Pasewark & Pasewark


Objectives

 Identify the parts of a function.


 Enter formulas with functions.
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 Use functions to solve mathematical


problems.
 Use functions to solve statistical problems.
 Use functions to solve financial problems.

2 Pasewark & Pasewark Microsoft Office 2010 Introductory


Objectives (continued)

 Use logical functions to make decisions with


worksheet data.
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 Use functions to insert times and dates in a


worksheet.
 Use text functions to format and display cell
contents.

3 Pasewark & Pasewark Microsoft Office 2010 Introductory


Vocabulary
 argument  logical functions
 date and time functions  mathematical functions
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 financial functions  statistical functions


 Formula AutoComplete  text functions
 function  trigonometric functions

4 Pasewark & Pasewark Microsoft Office 2010 Introductory


What Are Functions?

 A function is a shorthand way to write an


equation that performs a calculation.
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 A formula with a function has three parts:


– The equal sign identifies the cell contents as a
formula.
– The function name identifies the operation to be
performed.
– The argument is the value the function uses to
perform a calculation.
5 Pasewark & Pasewark Microsoft Office 2010 Introductory
What Are Functions? (continued)

 Parts of a function
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6 Pasewark & Pasewark Microsoft Office 2010 Introductory


Entering Formulas with Functions

 To enter a formula with a function, you need


to do the following.
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– Start the formula with an equal sign.


– Select or enter the function you want to use.
– Select or enter the arguments.
– Enter the completed formula.
 To open the Insert Function dialog box, click
the Insert Function button on the Formula Bar.

7 Pasewark & Pasewark Microsoft Office 2010 Introductory


Entering Formulas with Functions
(continued)

 Insert Function dialog box


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8 Pasewark & Pasewark Microsoft Office 2010 Introductory


Entering Formulas with Functions
(continued)

 You can also enter a formula with a function


directly in a cell by typing an equal sign, the
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function name, and the argument.


 Formula AutoComplete helps you enter a
formula with a valid function name and
arguments.
– As you begin to type the function name, a list of
function names appears below the active cell.

9 Pasewark & Pasewark Microsoft Office 2010 Introductory


Types of Functions

 Mathematical functions and trigonometric


functions manipulate quantitative data in a
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worksheet.
 Some mathematical operations, such as
addition and subtraction, do not require
functions.
 Mathematical and trigonometric functions are
particularly useful when you need to determine
values such as logarithms, factorials, and sines.
10 Pasewark & Pasewark Microsoft Office 2010 Introductory
Types of Functions (continued)
 Commonly used mathematical and trigonometric
functions
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11 Pasewark & Pasewark Microsoft Office 2010 Introductory


Types of Functions (continued)

 Statistical functions are used to describe


quantities of data.
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 For example, statistical functions can


determine:
– the average, standard deviation, or variance of a
range of data.
– the number of values in a range, the largest value
in a range, and the smallest value in a range.

12 Pasewark & Pasewark Microsoft Office 2010 Introductory


Types of Functions (continued)
 Commonly used statistical functions
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13 Pasewark & Pasewark Microsoft Office 2010 Introductory


Types of Functions (continued)
 Financial functions are used to analyze
loans and investments.
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 Some commonly used financial functions are


future value, present value, and payment.

14 Pasewark & Pasewark Microsoft Office 2010 Introductory


Types of Functions (continued)

 Commonly used financial functions


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15 Pasewark & Pasewark Microsoft Office 2010 Introductory


Types of Functions (continued)

 Logical functions, such as the IF function,


display text or values if certain conditions exist.
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– The first argument sets a condition for comparison,


called a logical test. The second argument determines
the value if the logical test is true. The third argument
determines the value if the logical test is false.
 For example, the formula
=IF(C4>60,“PASS”,“FAIL”) returns PASS if the
value in cell C4 is greater than 60; otherwise the
formula returns FAIL.
16 Pasewark & Pasewark Microsoft Office 2010 Introductory
Types of Functions (continued)

 Commonly used logical functions


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17 Pasewark & Pasewark Microsoft Office 2010 Introductory


Types of Functions (continued)

 Date and Time functions can also be used


to insert dates and times in a worksheet.
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18 Pasewark & Pasewark Microsoft Office 2010 Introductory


Types of Functions (continued)

 Text functions are used to format and


display cell contents.
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19 Pasewark & Pasewark Microsoft Office 2010 Introductory


Summary

In this lesson, you learned:


 A function is a shorthand way to write an equation that
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performs a calculation. A formula with a function has


three parts: an equal sign, a function name, and for
most functions one argument, which acts as an
operand.
 The best way to select a function is from the Insert
Function dialog box. The Function Arguments dialog
box provides a description of each argument you
enter for the function.
20 Pasewark & Pasewark Microsoft Office 2010 Introductory
Summary (continued)
 When you type a formula with a function directly in a
worksheet cell, Formula AutoComplete helps you enter
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a formula with a valid function name and arguments.


 Functions can be used to perform mathematical,
statistical, financial, and logical operations. They can
also be used to insert and calculate dates and times and
to format text.

21 Pasewark & Pasewark Microsoft Office 2010 Introductory

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