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Business Planning and Project Management: Faculty Name: Ms. Supriya Kamale

This document discusses project monitoring and controlling. It explains that monitoring and controlling processes are used to track, review, and regulate project progress and performance by comparing actual performance to the project management plan and identifying variances. Key aspects of monitoring and controlling include measuring ongoing activities, monitoring variables like cost, effort and scope, and identifying corrective actions. Monitoring and controlling helps ensure projects are delivered on time, within budget, and according to specifications.

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Taha Merchant
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65 views

Business Planning and Project Management: Faculty Name: Ms. Supriya Kamale

This document discusses project monitoring and controlling. It explains that monitoring and controlling processes are used to track, review, and regulate project progress and performance by comparing actual performance to the project management plan and identifying variances. Key aspects of monitoring and controlling include measuring ongoing activities, monitoring variables like cost, effort and scope, and identifying corrective actions. Monitoring and controlling helps ensure projects are delivered on time, within budget, and according to specifications.

Uploaded by

Taha Merchant
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPT, PDF, TXT or read online on Scribd
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BUSINESS PLANNING AND PROJECT

MANAGEMENT

Faculty Name : Ms. Supriya Kamale


Unit No:3

Project Feasibility Analysis


Project Monitoring & Controlling

Introduction :

Monitoring and controlling are processes required to track, review and regulate the
progress and performance of the project.

By monitoring and controlling – the project performance is observed and measured


regularly and consistently to identify variances from the project management plan.

Monitoring & Control Project Work Process is concerned with: -Comparing actual
project performance vs the PMP.

Assessing performance – any corrective/ preventive action need to be done

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Project Monitoring & Controlling

Monitoring and controlling include:

Measuring the ongoing project activities ( where we are )

Monitoring the project variables ( cost, effort and scope) against the PMP.

Identifying corrective actions to address issues and risks properly ( how can we get on
track again)

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Monitoring & Controlling cycle

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Monitoring & Controlling – A construction Project

1)Performance/scope

Some factors affecting project performance:

•Unexpected technical problems – eg nature of the project beyond expectation

•Insufficient resources when needed

•Unexpected technical difficulties – due to site condition or soil condition

•Client requires changes

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Monitoring & Controlling – A construction Project

2) Time- schedule

•Technical difficulties take longer than planned to solve

•Initial time estimate is not enough

•Task sequencing is incorrect – incorrect timing

•Required inputs of material, personnel, machineries are unavailable when needed –


idling & wasting of time – require extra time

•Client want changes and need rework

•New Government regulation

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Monitoring & Controlling – A construction Project

3) Cost:
aspects that may increase project cost!

•Technical difficulties requires more resources

•Scope of work increase

•Tender price too low

•Reporting is poor or untimely – can not monitor !

•Budgeting is inadequate – working capital is not enough !

•Price of material increase

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Monitoring & Controlling – A construction Project

Monitoring status of the project to update project progress and managing changes
to the schedule baseline

Activities:
•Work performance measurements
•Change requests – thru approved process
•Project Management plan updates
•Project document updates

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Monitoring & Controlling – A construction Project

Control Costs
Monitoring and controlling status of the project - update the project budget - managing
changes to the cost baseline

Activities
•Ensuring all change requests - approved by the client - do not proceed unapproved changes
– inform client all cost implication on changes made

•Ensuring that cost expenditure do not exceed permissible values

•Monitoring cost performance, understand variance – check standard or previous projects

•Monitoring work completed against expenditure – compare cost between cost in BQ to


actual cost spent !

•Taking action to ensure cost overrun within acceptable limit

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Monitoring & Controlling – A construction Project

4) Quality Control
•Quality ?

•Quality Control – depends upon the control of construction itself

•Quality of finished product is responsibilities of Designer (Consultants) and


Contractors

•Responsibilities of all participants – Civil Engineers, Supervisors, Skilled Workers,

Workers - right attitude - let them proud with their work !

•Good design + good materials & workmanship = Quality product

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Monitoring & Controlling

Quality Control
Activities:

•Inspection of work quality at every part of the work

•Selecting samples of material to be used – sizes, appearances, testing the samples

•Testing materials and workmanship at every stage of construction to make sure the
work meets requirements of the drawings and specifications

•For big project – they have a Quality Control Officer

•Contractor to have A Program of Quality Control


•ISO 9000/9001 – throughout the project

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Monitoring & Controlling – A construction Project

Who to control ?

•Clients )
•Consultants ) - Have to play their roles
•Contractors )

How ?

•Progress Reports – reporting progress


•Site meetings – check & monitor progress, time, cost & quality
•Technical meetings
•Regular site visits by the client, Director of the consultant firms

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Monitoring & Controlling

Management of Changes:

Changes sometimes can not be avoided during construction.

Changes by owner, designer or contractor.

Changes – Increase or decrease scope, cost and time.

When changes are introduced to the project – Viability of the project reassessed.

When the changes accumulate, the forecasted result may not justify the proposed
investment in the project.

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Project Management Information System

 A project management information system (PMIS) is typically a software


application for collecting and using project information.

 This electronic system help to plan, execute and close project management goals.

 PMIS systems differ in scope, design and features as per the organization’s
requirements.

 The PMIS can vary from something as simple as a File system containing Microsoft
Excel documents to a full enterprise PMIS software.

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Project Management Information System

Characteristics of a PMIS

A PMIS software supports all Project management knowledge areas:


Integration Management
Project Scope Management
Project Time Management
Project Cost Management
Project Quality Management
Project Human Resource Management
Project Communications Management
Project Risk Management
Project Procurement Management

A PMIS software is a multiuser application and can be cloud based .

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Project Management System

A project management system (PMS) is a part of PMIS or sometimes an


external tool .

PMS is an aggregation of the processes, tools, techniques, methodologies,


resources and procedures to manage a project.

PMIS is to manage all stakeholders in a project such as the project owner,


client contractors, sub contractors, in house staff, workers, managers etc.

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Thank You

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