MICROSOFT WORD

INFORMATION AND COMMUNICATION TECHNOLOGY

 TITLE BAR

MENU BAR

TOOLBARS

RULER
 DOCUMENT VIEW

Normal view
 Normal view is the most often used and shows such
formatting as line spacing, font, point size, and italics.
Multiple-column text is displayed in one continuous
column.
Outline view
 Outline view displays the document in outline form.
Headings can be displayed without the text. A heading
can be moved and the accompanying text moved with it.
 DOCUMENT VIEW

Page Layout view

 The Page Layout view
shows the document as it
will look when it is printed.
Online Layout view
 The Online Layout view
optimizes the document for
online viewing (viewing the
document in a browser).
 DIALOG
BOXES
MOVE YOU
THROUGH
AN
OPERATION
TEXT AREA
STATUS BAR
HORIZONTAL & VERTICAL
SCROLLBARS
 RECENTLY
USED FILE LIST
 SAVE VS. SAVE AS

If you are working in a new document and you

select save, Word prompts for a filename.
If you are working in a previously saved
document and select Save, Word saves,
without warning you the older version is to be
replaced.
If you select Save As from the FILE menu,
then you can assign a new filename or a new
drive location.
 CHOOSING MENU COMMANDS BY
USING ALT KEY
Pressing the Alt key while typing the underlined
letter on the Menu bar.
Typing the letter underlined on a drop-down
menu. If a dialog box appears, you can move
around the dialog box by pressing the Alt key and
any underlined option.
INSERTING TEXT
 LINE SPACING
Click on Format.
Paragraph
 Indenting Paragraphs

Indenting means to add blank space between the left

and/or right margin and the paragraph text.
 HANGING INDENT

Click on Format.
Highlight Paragraph. Press Enter.
Click on the Indents and Spacing tab, if that tab
is not in the front.
In the Special field, click to open the pull-down
menu. Click on Hanging.
In the By box, type 2.0".
Click on OK.
 INSERTING A PAGE BREAK

Insert – Page Break

<Ctrl>+Enter key
 CURSOR MOVEMENT

Keystroke Action
[] Left one character
[] Right one character
[Ctrl]+[] Right one word
[Ctrl]+[] Left one word
[Home] Beginning of the line
[End] End of line
[] Up one line
[] Down one line
 CURSOR MOVEMENT

Keystroke Action
[Ctrl]+[] Up one paragraph
[Ctrl]+[] Down one paragraph
[Page Up] Top of screen
[Page Down] Bottom of screen
[Ctrl]+[Home] Beginning of the document
[Ctrl]+[End] End of docment
[Ctrl]+[Page Up] Previous Page
[Ctrl]+[Page Down] Next page
 2 BASIC WAYS TO SELECT A TEXT
Use the mouse
Use the keyboard
 Text Selection Shortcuts

Keystroke Description
A Word Double-click on the word
Several Bits Select the first of text, then press and
of text hold [Ctrl] as you select the remaining
blocks of text

A sentence Press and hold [Ctrl] and click anywhere

in the sentence
A line of text Click in the selection bar next to the line.
 Text Selection Shortcuts

Keystroke Description
A paragraph Triple-click in the paragraph, or double-
click in the selection bar next to the
paragraph.

The whole Triple-click in the selection bar or press

document [Ctrl]+[A]
 Selection Area

Action Selection
Click The adjacent line of text is
selected.

Double-click The paragraph of line is

selected.

Click and drag Selects multiple lines of text.

upwards/downwards

Triple-click Selects the entire document

 Selecting Text Using Keyboard

Keystroke Selection

[Shift]+[] One character to the right.

[Shift]+[] One character to the left.
[Shift]+[Ctrl]+[] To the end of a word.
[Shift]+[Ctrl]+[] To the beginning of a word.
[Shift]+[End] To the end of a line.
[Shift]+[Home] To the beginning of a line.
[Shift]+[] One line down.
[Shift]+[] One line up.
 Selecting Text Using Keyboard

Keystroke Selection
[Shift]+[Ctrl]+[] To the end of a paragraph.
[Shift]+[Ctrl]+[] To the beginning of a paragraph.
[Shift]+[Page Up] One screen up.
[Shift]+[Page Down] One screen down
[Shift]+[Ctrl]+[Home] To the beginning of a document

[Shift]+[Ctrl]+[End] To the bottom of a document

Ctrl+A Entire Document
FORMATTING TOOLBAR

STYLE

FONT

FONT
SIZE
FORMATTING TOOLBAR

ALIGN
BOLD LEFT
JUSTIFIED
ITALIC
ALIGN
UNDERLINE RIGHT

HIGHLIGHT CENTER
FORMATTING TOOLBAR

NUMBERING

BULLETS

DECREASE INDENT

INCREASE INDENT

BORDERS
WORKING WITH FONTS
 FONT
DIALOG BOX

Click on Format
Font
Font Effects
 KEYSTROKES

<Ctrl>+<B> Bold
<Ctrl>+<I> Italic
<Ctrl>+<U> Underline
STANDARD TOOLBAR

NEW PRINT
PREVIEW
OPEN
SPELLING
PRINT CUT
SAVE COPY
STANDARD TOOLBAR

PASTE EXCEL
WORKSHEET
FORMAT
PAINTER COLUMNS

DRAWING
UNDO
SHOW/HIDE
REDO
ZOOM
INSERT
CONTROL
TABLE
 KEYSTROKES

Cut <Ctrl>+<X>
Copy <Ctrl>+<C>
Paste <Ctrl>+<V>

USING DRAG AND DROP

 MANUALLY PLACING &
MOVING TABS

flush left cause text to align flush

left at the tab stop-standard
center cause text to center beneath the
tab stop
flush right cause text to align flush
right at the tab stop
decimal cause text to align on a
decimal point or period
Setting Tab Stops with the Ruler
 Adjusting Tab Stops
Format
 Tabs
MORE EDITING OPTIONS
 MARGINS
Click File
Page Set-up
Using the Ruler to Set or Change Margin
 Setting the Paper Size

File
 Page Setup
 PAGINATION

Insert
Page Numbers
 FIND AND REPLACE

<Ctrl>+<F> Find
<Ctrl>+<H> Replace
 COPYING FORMATTING

Click on the font containing the format to copy

Click the format painter button
Highlight the font to paint the format.
 SHRINK TO FIT
File
Print Preview
Click Shrink to
Fit Button
OTHER DOCUMENT ENHANCEMENTS
HIGHLIGHTING
 HEADER AND FOOTER
View
Header and Footer
 SWITCH
BETWEEN DATE
HEADER &
FOOTER TIME
SHOW
PREVIOUS PAGE SETUP

SHOW NEXT
SHOW/HIDE
SAME AS DOCUMENTS
PREVIOUS
PAGE CLOSE
NUMBERS
 BULLETED & NUMBERED LISTS
Format
Bullets and Numbering
 COLUMNS

 Format
 Columns
 Creating A Table
Insert – Table – Insert Table
Table – Table Auto Format
Adjusting Size
Merging
Changing Column widths
Table Properties
Merge Cells
 Password Protecting a Document

Tools
 Options
 Security Tab
 Checking Errors and Grammar

Right click on the wrong word/grammar

Suggested correct words are displayed
 Thesaurus Dialog Box

[Shift]+[F7]
Tools
 Thesaurus
 Word Count

Tools
 Word Count
 Symbols

Insert
 Symbols
Special Characters
 Automating Tasks (AutoCorrect)

Correct TWo INitial Capitals

Capitalize first letter of sentences
Capitalize names of days
Correct accidental usage of cAPS lock key
Replace text as you type
Exceptions
USING THE DRAWING TOOLBAR
BORDERS AND SHADING
USING WORDART
WordArt
WordArt
WordArt
CLIPART
Resizing Clip Art Graphics
Picture Toolbar
 Inserting Pictures from Other Sources
Insert → Picture → From File
Format Picture Dialog Box
Watermark Effects
Watermark Effects
 Rearranging Graphic Layers

Bring to Front
Send to Back
Bring Forward
Send Backward
Bring in Front of Text
Send Behind Text
Grouping and Ungrouping Graphics
Format Autoshape