Scribd
Upload
161 views

Time Management: Group5 Ankush Bhandari Haroon Kirmani Munna Lal Rajat Goel Sonam Kejriwal

The document discusses time management techniques. It recommends setting goals, prioritizing tasks, creating to-do lists, and managing interruptions. The key aspects are focusing on important tasks that further your goals rather than urgent busywork, identifying your most productive times of day, and overcoming procrastination by setting deadlines.

Uploaded by

Sonam Kejriwal
Copyright
© Attribution Non-Commercial (BY-NC)
Available Formats
Download as PPT, PDF, TXT or read online on Scribd
161 views

Time Management: Group5 Ankush Bhandari Haroon Kirmani Munna Lal Rajat Goel Sonam Kejriwal

The document discusses time management techniques. It recommends setting goals, prioritizing tasks, creating to-do lists, and managing interruptions. The key aspects are focusing on important tasks that further your goals rather than urgent busywork, identifying your most productive times of day, and overcoming procrastination by setting deadlines.

Uploaded by

Sonam Kejriwal
Copyright
© Attribution Non-Commercial (BY-NC)
Available Formats
Download as PPT, PDF, TXT or read online on Scribd
You are on page 1/ 39

TIME MANAGEMENT

Group5
Ankush Bhandari
Haroon Kirmani
Munna Lal
Rajat Goel
Sonam Kejriwal
Time Management
• Skill
• Managing time effectively
• Occupation dependency
• People want to do more
than they have time
Requirement to Manage Time?
• Work overtime or weekends?
• Are deadlines & projects
delayed?
• Does everything seem urgent?
• Do meetings get cancelled in
the last minute?
• Do you feel stressed?
How To Manage Time?
• Set objective/goal
• To do List
• Avoid time wasters
Set objective/goal
“If you do not know where you are
going, how will you know when you
get there?”

Goal should be:-

Specific
Measurable
Achievable
Realistic
Time bound
To do List

• Check & Update Daily

• Able to prioritize Activity Important Time-


Urgent Estimte
Priority
• Deadlines won’t come suddenly

• Start with toughest task


Time Wasters

• Watching mindless shows


• Sitting in Cafeterias during working hours.

Don’t Let Yourself Be Distracted By Unimportant Matters


TIMING
• Situations which are time based.
• Give your best and obey the timelines.
• Winning or a Losing Situation
• Can put you in trouble
• Opportunity for you
Obstacles to effective time
management
Unclear objectives

Disorganization

Inability to say “no”


Interruptions

More interruptions

Periods of inactivity
Too many things at once

Stress and fatigue

All work and no play


What can we do?

Recognize that obstacles exist


Identify them
Employ strategies to overcome
Prioritize

1. Address the urgent


2. Accomplish what you can early
3. Attach deadlines to things you delay

Time Management 13
Organize
Learn when to say “NO”
• You can’t do
everything
• Don’t undertake things
you can’t complete
• Remain consistent to
your goals
Use your waiting time

• On public transportation
• At the doctor’s office
• Waiting for your plane
• On hold
• When you are early
Use your waiting time

Correspondence

Letters or memos

Books or tapes
Consider your personal prime time

• Morning?
• Evening?
• Late night?
Celebrate your success
Time Matrix
Pareto’s Principle or 80:20 rule

• 80% of Work gives 20% Results & 20% of


Work gives 80% Results
• Vital few & trivial many
• Good judgment comes from experience
• Experiences comes from bad judgment
TIME MANAGEMENT MATRIX
Urgent Not Urgent

I II
. Crisis . Preparation
Important
. Pressing problems . Prevention
. Deadline-driven . Values
projects, clarification
meetings, . Planning
preparations . Relationship
building
. True re-creation
. Empowerment
III IV
Not Important

. Interruptions,
some . Trivia, busywork
phone calls . Some phone calls
. Some mail, some . Time wasters
reports . “Escape”
. Some meetings activities
. Many proximate, . Irrelevant mail
pressing matters . Excessive TV
. Many popular
Quadrant I
• Represents things that are both “urgent” and
“important” – we need to spend time here

• This is where we manage, we produce, where we


bring our experience and judgment to bear in
responding to many needs and challenges.

• Many important activities become urgent through


procrastination, or because we don’t do enough
prevention and planning
Quadrant II
• Includes activities that are “important, but not urgent”-
Quadrant of Quality

• Here’s where we do our long-range planning,


anticipate and prevent problems, empower others,
broaden our minds and increase our skills

• Ignoring this Quadrant feeds and enlarges Quadrant I,


creating stress, burnout, and deeper crises for the
person consumed by it

• Investing in this Quadrant shrinks Quadrant I


Quadrant III
• Includes things that are “urgent, but not important” -
Quadrant of Deception.

• The noise of urgency creates the illusion of


importance.

• Actual activities, if they’re important at all, are


important to someone else.

• Many phone calls, meetings and drop-in visitors fall


into this category
Quadrant IV
• Reserved for activities that are “not urgent, not
important”- Quadrant of Waste

• We often “escape” to Quadrant IV for survival

• Reading addictive novels, watching mindless


television shows, or gossiping at office would
qualify as Quadrant IV time-wasters
COMMON TIME MANAGEMENT
PROBLEMS
• Procrastination : Putting off the doing of
something intentionally and habitually.
• If you suspect yourself; ask yourself – why am I
putting this off?. If there is no reason. Do it. Do
not confuse reason with excuse.
• PROCRASTINATION is world’s number one time
waster. Banish it from your life. Time is like
present.
We
Cannot
Stop
The
Passage
Of Time
THE ART OF DELEGATION
• Delegation begins with a deep sense of the
value and limits of your time.
• Managers often complain that they are
running out of time when their subordinates
are running out of work.
• Delegating the more routine or predictable
part of ones job is only the first step.
• Delegation is not abdication. Some degree
of control needs to be maintained.
• Do not spend time on a work that can be done, to a
satisfactory level, by your subordinate

• Delegation saves your time and


develops subordinates

• Delegation improves results by making fuller use of


resources

• Delegation implies transferring initiative and authority to


another
DIFFICULTIES IN DELEGATION
– It’s risky.
– We enjoy doing things.
– We don’t sit & think.
– It’s a slow process.
– Like to be “top of everything”.
– Will subordinate outstrip us?
– Nobody can do it as well as I can.
• Delegation is a great motivator. It enriches
jobs, improves performance & raises morale
of staff.
Various Devices Used for Time
Management
• Keep your desk clean (charity begins from
home).
• Make Calendar entries.
• Set reminders, if necessary.
• Manage Telephone calls effectively.
THE BIG ROCKS OF LIFE

• Open mouthed Jar

• Fist sized Rocks

• Bucket of Gravels

• “Full schedule ,you can


always find some time out of
it.”
ROCKS
SAND
WATER
What are the BIG Rocks of my life?

PUT THE BIG ROCKS IN FIRST

You need to decide what your BIG ROCKS are,


and not some one else.The things that are
important to you may not be important to others
Set your priorities rest are just pebbles and sand.
Greek Fisherman
“I sleep late, fish a little, play with my
children, and take a nap with my wife. In
the evening, I go to the village to see my
friends, dance a little, play the bouzouki,
and sing songs. I have a full life.”
Executives Reply
“After that you’ll be able to retire, live in a
small village near the coast, sleep late, play
with your grandchildren, catch a few fish,
take a nap with your wife, and spend your
evenings singing, dancing, and playing the
bouzouki with your friends.”
Time Management
Principal of putting Daily Schedules
things in writing

Priorities

Time planner + Self-discipline

Success
RECAP
Spend time in Planning and Organizing: Consider your Biological Time:
 Think and Plan  Find out which is the best time for you study
 Organize in a way that makes sense to you  Are you a morning person?
Set Goals:  A night owl?
 Decide what you want to do  Late Afternoon?
 Take a “SMART” approach Do Right Things Right:
 Goals give you required direction  Doing things right is Effectiveness
Prioritize:  Doing things right is Efficiency
 Prioritize and identify what you value  Focus first for Effectiveness
 Flagging/Highlighting can be very helpful  Concentrate on Efficiency
 Once prioritize, concentrate on those that Eliminate the Urgent:
would add value  Urgent tasks have short term Consequences
Use a to do list:  Important tasks are long term and goal
 Find out what is urgent and important related
 Put them in order of preferences  Flagging and or highlighting items are
 One completed delete them from your list important
Be Flexible:  Attach deadline to each of the items
 Allow time of interruptions and distractions Conquer Procrastination:
 Save larger block of time for priorities  Learn to say “NO”
 Ask yourself questions and get back to your  Reward Yourself
goal

You might also like