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Minutes of Meeting

This document provides guidance on how to write effective meeting minutes. It recommends keeping the agenda handy, listening to understand discussions before writing, and focusing on formal decisions, responsible parties, and deadlines. Minutes should note what decisions were made, who proposed and supported items, any vote counts, agreed upon actions, and deadlines. The format outlined includes listing attendees and absentees in order of authority, using action verbs for plans, and producing rough notes after for the chairperson to review.

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Saloni doshi
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186 views

Minutes of Meeting

This document provides guidance on how to write effective meeting minutes. It recommends keeping the agenda handy, listening to understand discussions before writing, and focusing on formal decisions, responsible parties, and deadlines. Minutes should note what decisions were made, who proposed and supported items, any vote counts, agreed upon actions, and deadlines. The format outlined includes listing attendees and absentees in order of authority, using action verbs for plans, and producing rough notes after for the chairperson to review.

Uploaded by

Saloni doshi
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPT, PDF, TXT or read online on Scribd
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MINUTES OF MEETING

MINUTES OF MEETING
Minutes are a record of what took place at a meeting, such
as decisions and actions.

This presentation contains information and advice on how to


write good minutes for your meetings.
Taking Minutes
Keep the agenda handy with you

Don’t take verbatim notes; listen and understand before writing

Concentrate on getting the gist of discussion

Carefully note formal decisions with responsible person and


deadlines
Taking Minutes
Minutes do not need to be very long, they must
however contain:
- What decisions were made;
- Who proposed and supported items for decision;
- The result of any votes (the numbers in favour, against and any
abstentions);
- What action was agreed;
- Who was given responsibility to carry out the action and by when.
Format for Minutes of Meetings
Date:

Attended by: ( Location wise names)

Absentees: ( Location wise names )

Medium used:

Discussion Points Action Plan Responsible person Deadline

1      

2      

3      

Date of next meeting:


Taking Minutes
The list of attendees and absentees should be written location wise
and in the order of authority i.e in the following order –clients, the
highest authority to lowest authority

Write action plans using action verbs – Example: “to prepare”, “to
design”,”to finalise”, etc.
Final Words
Don’t write everything down, just the main points of a discussion,
decisions and actions.

Produce rough notes shortly after the meeting and check them with
the Chairperson.

Give each item a separate heading, ensuring the minutes follow the
same order as the agenda.

Write the minutes in a consistent style.

Retain copies of the minutes in a file for future reference.


THANK YOU !

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