Lesson 3
ADVANCED APPLICATION TECHNIQUES
FOR PRODUCTIVITY TOOLS
Topics:
 Various productivity tools
 Advanced Word Processing Skills
 Integrating Images and External
Materials
 Common and advanced Spreadsheet
Functions
 Custom animations and timing using
Presentation Software
Learning Outcomes
At the end of this lesson, the students should be
able to:

• Define productivity tool

• Create form letters for distribution to various
recipients
• Create media – rich documents for printing or
publishing
• Discuss how to use automated formulas and
computations
• Construct presentations using custom
animations and timing
 Productivity software is a type of application
programs that help users produce outputs such as
documents, databases, graphs, worksheets and
presentations.

The definition of productivity software is sometimes

broadened to include any type of application that is
used to help people do their jobs, including
collaboration and communication programs.

Productivity software increases that efficiency by

facilitating people's tasks. For example, using a word
processing application, such as Microsoft Word, which
yields digital files, makes the tasks of creating, editing,
storing and sharing documents much more efficient.

One of the most popular productivity suites is the

Microsoft Office developed by Microsoft.
L3. Activity No. 1:

The letters of the words below is

jumbled. Unscramble each word and
write your answers in “Activities for
Lesson 3 – L3: Activity 1”
Word Processor
A word processor is a
software application
that involves Word Processor
composition,
modification, and
printing of documents.
In its simplest form, a
word processor is little
more than a large
expensive Typewriter-
like machine that makes
correcting mistakes
possible before
printing. In this case,
we will be using MS
Word.
Features of Standard Word Processors
 Mail-Merge/
Label Generation
Label Generation
 Integration of Images
and External Materials
Placing an image helps in providing a better visual of
the content being discussed in the document and
usually makes the content become interesting and
appealing to read.

Images may be taken from the following methods:

-a file stored from the personal computer to be copied

from an open image handling tool, or to directly insert
it into the processor. This process is also called
embedding an image.

-a link to the location of the image file stored locally

or remotely (from a network drive)

-a link accessed from the Internet

Spreadsheet Application
A spreadsheet is an application
designed for managing and
organizing the data in tabular
format. This type of document
lets users arrange data in rows
and columns of a grid, allowing
them to be manipulated and used
in calculations. Each cell may
contain either numeric or text
data, or the results of formulas
that automatically calculate and
display a value based on the
contents of other cells.
Spreadsheets use formulas to
process data and perform
integrated calculations. They're
primarily used in business for
financial statements, but are also
commonly used for production of
breakdown analyses and graphs.
Commonly used Spreadsheet
application that is used is
Microsoft Excel.
Each worksheet appears as a grid, in which
each row is represented by a number and each
column is represented by a letter ascending
alphabetically from left to right. The spaces
that hold items of data are called cells. Rows
and columns are labeled to give each cell a cell
address or reference.

It is also possible to refer to a range of cells

collectively. This is mostly done when you
want to include a range of values in an
operation, say the sum or average of the
selected values.
 A spreadsheet can also be set up with an equation to perform
involving a set of data.
 
This is accomplished by using formulas. Formulas in a spreadsheet
are generally math equations and can be tailored to a specific set of
data. The formulas are formed by telling the spreadsheet program
what cells to use when calculating the equation. The equal sign (=) is
P – Parenthesis used to start up an equation. 
E – Exponentiation
M – Multiplication

D – Division
A – Addition
S - Subtraction
 
SAMPLE
Presentation Softwares
Presentation Software
is a category of
application program used
to create sequences of
words and pictures that
tell a story or help
support a speech or
public presentation of
information.
Presentation software
makes the ability to
communicate messages to
a group of people much
simpler than other
delivery methods. The
ability to combine text
and graphics makes the
presentation visually
enticing. MS Powerpoint
is the application we will
use for this.
 Slides: a container for any mixture of text, images,
video, animations, links and sound that will be Standard features of a presentation program:
displayed one by one during the presentation.
Slides: a container for any mixture of text, images,
Layout: this contains formatting, positioning, and
video, animations, links and sound that will be
placeholders for all of the content that appears on a
displayed one by one during the presentation.
slide. Placeholders are the containers in layouts that
hold such content as text (including body text, bulleted
Layout: this contains formatting, positioning, and
lists, and titles), tables, charts, SmartArt graphics,
placeholders for all of the content that appears on a
movies, sounds, pictures, and clip art.
slide. Placeholders are the containers in layouts that
Templates: existing preset slides and presentations
hold such content as text (including body text, bulleted
which allow users to simply put text onto the
page. There are already a huge number of designed
lists, and titles), tables, charts, SmartArt graphics,
templates available to be purchased fairly cheaply from
movies, sounds, pictures, and clip art.
the Internet
Templates: existing preset slides and presentations
Animation effects: that allow the various elements
which allow users to simply put text onto the
on each slide to appear after a certain amount of time or
when a presenter presses a button.
page. There are already a huge number of designed
Slide master: this allows the style (font, font size, background etc) to be set once and then used throughout the presentation
templates available to be purchased fairly cheaply from
Transitions: this is how the presentation software “moves” the display of one slide to another. Transitions
the Internet
usually include dissolving from one slide to the next or the current slide being moved in some way to show the
next slide as though it was underneath. Animation effects: that allow the various elements
Slide notes: the presenter may be able to see the current slide and any notes associated with it on his/her
on each slide to appear after a certain amount of time or
display and the audience will see only the slide on another screen or from a projector.
when a presenter presses a button.
Slide master: this allows the style (font, font size, background etc) to be set once and then used throughout the presentation
Transitions: this is how the presentation software “moves” the display of one slide to another. Transitions
usually include dissolving from one slide to the next or the current slide being moved in some way to show the
next slide as though it was underneath.
Slide notes: the presenter may be able to see the current slide and any notes associated with it on his/her
display and the audience will see only the slide on another screen or from a projector.
 Steps in Making a
Powerpoint Presentation
L3. Assessment:

E-TECH Bonanza.
Look at our E-Tech
card. Each box has
something in it.
Identify the following
and write your answer
in a separate sheet.
- End -