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Project Management: K.Elamkumuthan

Here are some key points to consider in practicing project management in your organization: - Identify the typical project phases used - initiation, planning, execution, monitoring and control, closure. Understand the current activities and processes in each phase. - Assess management issues at different levels - customer needs/expectations, staff skills/resources, management support/priorities, competitive pressures, regulatory compliance. - Evaluate how well projects are defined and planned upfront in terms of objectives, requirements, schedule, budget. Clarify roles and responsibilities. - Review project monitoring and control practices. Are risks, issues, changes and progress being tracked and reported? Are corrective actions taken timely? - Ensure lessons from past

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Jeyanayagam Jeyathees
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© © All Rights Reserved
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58 views

Project Management: K.Elamkumuthan

Here are some key points to consider in practicing project management in your organization: - Identify the typical project phases used - initiation, planning, execution, monitoring and control, closure. Understand the current activities and processes in each phase. - Assess management issues at different levels - customer needs/expectations, staff skills/resources, management support/priorities, competitive pressures, regulatory compliance. - Evaluate how well projects are defined and planned upfront in terms of objectives, requirements, schedule, budget. Clarify roles and responsibilities. - Review project monitoring and control practices. Are risks, issues, changes and progress being tracked and reported? Are corrective actions taken timely? - Ensure lessons from past

Uploaded by

Jeyanayagam Jeyathees
Copyright
© © All Rights Reserved
Available Formats
Download as PPT, PDF, TXT or read online on Scribd
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Session 1

Project Management

K.Elamkumuthan, SLAS
BSc(IT), MSc (IT), BA, MBA (PM)
Mob : 0776578420 , email : [email protected]
What is a Project?

A project is any work that happens only once, has a clear


beginning and end, and is intended to create a unique
product or service.

Specialities in a project

• Unique (Different from the last)


• Finite (Begin and end date)
• Limit (Resources & Budget)
What is Management?

Management is process by which an organization


realizes its objectives in a planned way.
It is basically concerned with ideas, things and people.

Nature of Management
Dynamic function A factor of production
Goal oriented Group activities
System of authority Organ of society
Project Management:
Project Management (PM) is the application of skills,
knowledge, tools and techniques to meet the needs and
expectations of stakeholders for a project.

Project manager :
An individual responsible for the project management process
and accountable for the project results
Benefits of Project Management

 Provides clear roles, responsibilities, activities and


schedules for team efforts

 Includes a method for considering the consequences of


decreasing or increasing funds, resources, time, or quality

 Specifies a detailed plan of how to achieve our objectives

 Assists in the realistic assignments of tasks and


responsibilities to team members according to the skills
and resources available
Benefits of Project Management

 Gives structure to communicating the progress of projects

 Allows teams to identify potential problems and take


preventive action early

 Helps manage pressure for expanding the scope of projects


without proper decision criteria and analysis of changes

 Better efficiency in delivering services and Improved


customer satisfaction
Key roles and responsibilities of a project manager

1. Defining Scope and Setting expectations


2. Implementing standard processes
3. Activity and resource planning
4. Organizing and motivating a project team
5. Team Leadership and Monitoring progress
6. Controlling Quality and time management
7. Cost estimating and developing the budget
8. Ensuring customer satisfactions and needs.
9. Analyzing and managing project risk and issues
10.Managing reports and necessary documentation
Project Stakeholders
Project Stakeholders
A stakeholder is either an individual, group or organization who is
impacted by the outcome of a project. They have an interest in the
success of the project, and can be within or outside the
organization that is sponsoring the project.

Stakeholder types :

 Primary stakeholders: those ultimately most affected, either positively


or negatively by an organization's actions
 Secondary stakeholders: the "intermediaries," that is, persons or
organizations who are indirectly affected by an organization's actions
 Tertiary stakeholders: those who will be impacted the least
 Key stakeholders: those with significant influence upon or importance
within an organization; can also belong to the other groups
Triple constraints of Project management
Triple constraints / Iron constraints
it’s a model of the constraints inherent in managing a project. Those
constraints are threefold:

Cost: The financial constraints of a project (budget)


Scope: The tasks required to fulfill the project’s goals
Time: The schedule for the project to reach completion

Basically, the Triple Constraint states that the success of the project is
impacted by its budget, deadlines and features. As a manager of that
project, you can trade between these three constraints; however, changing
the constraints of one means that the other two will suffer to some extent
Managing the Triple Constraint: Set Priorities

 Need to discuss with customer and


sponsor near startup and agree on priority
order.
1 - Critical 2 - Major 3 – Minor
Time X
 Example : Priority matrix
Cost X
Scope X
Knowledge areas required for a project
manager

• Scope Management
• Time Management
• Cost Management
• Risk Management
• Quality Management
• Human Resource Management
• Communications Management
• Procurement Management
• Integrated Management
Diverse Skills Needed for Project
Management

• Planning skills—the ability to plan the use or


organizational resources of time, personnel,
budget, facilities, equipment, and supplies to
achieve organizational objectives

• Technical skills—the specific professional


technical skills needed for a project.

• People skills—the ability to manage and motivate


people who will implement the project activities,
communicate effectively with stakeholders, and
resolve conflicts and interpersonal problems.
Planning :

Time
Personnel
Budget
Facilities
Equipment
Supplies
Project Phases
There is a sequence that needs to be followed if the project is
to be successful.

Evaluate

Initiate

In this phase, the preliminary work is done to clarify the


problem or opportunity and how a solution would look.

All interested parties are consulted and the project scope –


what is in and what is out – is clarified as well as initial
costing and timelines.
Plan

More work is done to determine whether the proposed


project will be of real benefit to the organization. If it is, the
project is approved and more detailed planning starts.

Business benefits, objectives, requirements, governance,


scope and methodology are agreed. The Project Manager
draws up the detailed project schedule and task and budget
allocations.
Execute
Possible solutions are discussed and one decided upon. Next,
the solution is designed, built and finally implemented.

Activities in this phase include managing the project budget


and schedule, reporting project progress, communicating with
stakeholders and responding to project risks, issues and
proposed changes.

Evaluate
occurring at the same time as the execution phase, this one
mostly deals with measuring the project performance and
progression in accordance to the project plan
Closure
A project is formally closed. It includes a series of
important tasks such as delivering the product, relieving
resources, reward and recognition to the team members
and formal termination of contractors in case they were
employed on the project.

After project tasks are completed and the client has


approved the outcome, an evaluation is necessary to
highlight project success and/or learn from project
history.
practice
 Project Management in Your Organization

 Write down the project phases and the current


activities of the phases within your
organization?

 What are the management issues in your


organization facing ?
- Customer level / Staff Level / Management
Level / Competitor Level / Ruler Level

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