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Excelbasics

This document provides an overview of basic Excel concepts including worksheets, cells, selecting cells, entering information, modifying cells, cell names, formulas, functions, ranges, and relative cell references. The main points are: - Excel's main interface is the worksheet which is comprised of individual cells organized in columns and rows. - Cells can be selected and information entered either by typing or using formulas with cell references and functions. - Formulas use cell references and operators like addition and require an equals sign. - Ranges are used to refer to multiple cells at once in functions like SUM. - By default, cell references in copied formulas adjust relatively.

Uploaded by

Asad Bhatti Real
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© © All Rights Reserved
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Download as PPT, PDF, TXT or read online on Scribd
37 views

Excelbasics

This document provides an overview of basic Excel concepts including worksheets, cells, selecting cells, entering information, modifying cells, cell names, formulas, functions, ranges, and relative cell references. The main points are: - Excel's main interface is the worksheet which is comprised of individual cells organized in columns and rows. - Cells can be selected and information entered either by typing or using formulas with cell references and functions. - Formulas use cell references and operators like addition and require an equals sign. - Ranges are used to refer to multiple cells at once in functions like SUM. - By default, cell references in copied formulas adjust relatively.

Uploaded by

Asad Bhatti Real
Copyright
© © All Rights Reserved
Available Formats
Download as PPT, PDF, TXT or read online on Scribd
You are on page 1/ 18

Basics of Excel

Worksheets

• Excel’s main screen


is called a
“worksheet”.

• Each worksheet is
comprised of many
boxes, called
“cells”.
3

Selecting a Cell

• “Select” a cell by
clicking on it once
(don’t double click).

• You can move from


cell to cell with the
arrow keys.
4

Entering Information / The Formula Bar

• To enter information in
a cell, just start typing.

• When you are done


either
– Press the Enter
Key
– Press an arrow
key

• The information in the


selected cell is also
displayed in the
“formula bar” above
the worksheet.
5

Double Click to Modify a Cell

Double click to
change “hi there”
to “hello there”
6
Column Names (letters) & Row Names
(numbers)
• The columns of the
worksheet are
named with letters
• The rows are
named with
numbers

Selected
Cell
7

Cell Names (ex. B4)


• The name of a cell is a Name Selected
combination of the Box Cell
Letter Of The Column
that the cell is in
followed by the
Number Of The Row
that the cell is in.

• Example: the selected


cell in the picture is
named B4 (NOT 4B)

• Excel automatically
shows the the name of
the currently selected
cell in the “name
box” (located above
the worksheet).
8

Excel Formulas

• You must have an equals sign ( = ) as the first


character in a cell that contains a formula.
• The = sign tells excel that the contents of the cell is
a formula
• Without the = sign, the formula will not calculate
anything. It will simply display the text of the formula.
9

Formulas - correct

formula with = sign After pressing ENTER


10

Missing = sign

Missing = sign! After pressing ENTER


Before pressing enter (no change - not a formula)
11

Types of operations

You can use any of the following operations in a formula:

operation symbol example


addition: + =a1+3
subtraction: - =100-b3
multiplication: * =a1*b1
division: / =d1/100
exponentiation ^ =a2^2
12

Explicit values and cell references

You can use both explicit values and cell references in a


formula:

– Formula with only cell references: =a1*b1

– Formula with only literal values: =100/27

– Formula with both cell references and literal values:

=a1/100
13

The SUM function

Examples

Function Result
=SUM(1,2,3,4,5) 15

=SUM(a1,b1,c1) a1+b1+c1

=SUM(9,a1,b2,5,c1) 9+a1+b2+5+c1
14

Ranges
• A rectangular box of cells is called a “range”.
• The name of a range is
– the name of the upper left cell of the range
– Followed by a colon :
– Followed by the lower right cell of the range
• Example: A1:B2 is shorthand for A1,A2,B1,B2
– See next slide for more examples

A1:B2
15

Examples of Range Names


C3:E10

B2:B5

B3:E3
16

Summing a range

Both of the following function calls produce the same result


as =a1+b1+c1+a2+b2+c2+a3+b3+c3+a4+b4+c4
however the 2nd version uses a range and is much shorter.

without a range
=SUM(a1,b1,c1,a2,b2,c2,a3,b3,c3,a4,b4,c4)

with a range
=SUM(a1:c4)
17

Relative Cell References

• By default, when you copy a formula that contains a


cell reference, excel will automatically adjust the cell
reference.
Go to course website:

http://umn.edu/~ruggles/hist3797

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