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Office Productivity For Business Education

This document discusses office layout and design. It describes the differences between open layouts, which have no private offices, and private layouts, which provide separate rooms for executives. Factors like ventilation, lighting, cleanliness, and safety are important for office health and productivity. Proper office design can improve communication, supervision, and staff well-being.

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Lienmar Gastador
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44 views33 pages

Office Productivity For Business Education

This document discusses office layout and design. It describes the differences between open layouts, which have no private offices, and private layouts, which provide separate rooms for executives. Factors like ventilation, lighting, cleanliness, and safety are important for office health and productivity. Proper office design can improve communication, supervision, and staff well-being.

Uploaded by

Lienmar Gastador
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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Office Productivity for Business

Education
Unit II
Space and Environment
Management
Office Layout
Systematic arrangement of office
equipment, machines and furniture,
providing adequate space to office
personnel for regular performance of
work with efficiency.
Open Layout
Itis an office floor plan
that eliminates private
offices and meeting
spaces. There may be a
private conference or
two to facilitate private
meetings , but most day-
to-day business operates
with everyone working
in the same room.
Private Layout
It is a small rooms or cabinets
which are separated from the open
office by partitions. They are
usually meant for top executives
like Managing Director, Secretary,
General Manager, and Sales
Department Manager.

Sometimes private office is


provided to a group of people who
are doing a special project,
performing confidential nature of
work or need of concentration of
work.
Advantages and Disadvantages of
Open and Private Office Layout
Advantages of Open Layout
Economical
Effective Supervision
Better Lighting and Ventilation
Better Communication
Flexibility
Joint Use of Equipments
Democracy
Disadvantages of Open Layout
Lack of Secrecy
No Concentration
Untidy Appearance
Low Morale
Impersonal Atmosphere
Noisy
Unhealthy
Advantages of Private Layout
Privacy
Personal Atmosphere
Concentration
Tidy Appearance
Healthy Atmosphere
Disadvantages of Private Layout
Uneconomical
Costly Supervision
Poor Natural Lighting and Ventilation
Poor Communication
Inflexible
Front and Back Office
Front Office

Refers to people who work


with clients and directly
generate revenue for their
business.
Functions of Front Office
Market your services.
Meet with clients.
Build relationships with
clients.
Source, screen, interview, and
place cndidates.
Back Office

Refers to the behind-the-scenes


tasks that support front-office
efforts but do not deal directly
with client.
Functions of Back-Office
Drafting legal agreements for clients.
Generating employment contracts for
candidates.
Timesheet collection and processing.
Conducting background checks.
Invoicing and client collections.
Elements of Office Environment
Ventilation
Itis the process of changing or replacing air in any
space to provide indoor air quality. Ventilation is used
to remove unpleasant smells and excessive moisture,
introduce outside air, to keep interior building air
circulating and to prevent stagnation of the interior
air.

Ventilation includes both the exchange of air to the


outside as well as circulation of air within the
building. It is one of the most important factors for
maintaining acceptable indoor air quality in buildings.
Office Lighting
When designing an office layout, picking
furniture and deciding on open or closed
floor plans may take the bulk of your
attention. However, less tangible
elements, specifically lighting, are just as
important to consider.
Office Lighting
Natural Light
 Natural lighting, also known as daylighting, is a
technique that efficiently brings natural light into
your office using exterior glazing. 
The impact of natural light
 Open floor plans are ideal in that they allow for
greater flow of daylight from windows.
 Research discovered that exposure to natural light in
an office impacts employees quality of life.
Artificial Light
◦ Artificial lights is human made and can
emanate from sources including fire, candle
light, gaslight, electric lamps and so on.
Types of Artificial Lights
Incandescent
Fluorescent
LightEmitting Diode or LED
Ambient Lighting
Task Lighting
Accent Lighting
Cleanliness
 Whereas cleanliness can be said as a state of being free
of dirt and germs. Although it is impossible for one to
get rid of the germs entirely regardless of all the
techniques, as millions of germs roam about in the air.
The aim of cleanliness is simply a healthy environment.

 A clean workplace can be said as a place where there is


an all-round protection from germs to health. It is not a
place which looks clean but a place which actually
germs free for the employer, employees and the
customers.
Why cleanliness is important?
Dryand clean slip proof floors
Unorganized and Messy
Occupational Hazard
Sanitation
It is the process of keeping places free
from dirt, infection and disease by
removing waste, trash, and garbage.

The overall purpose of sanitation is to


provide healthy living environment for
everyone.
Heating and Air Conditioning
 Isthe technology of indoor and vehicular
environmental comfort. Its goal is to
provide thermal and acceptable indoor air
quality. 

We expect our heating systems to keep us


warm during the winter, and we depend
on air-conditioning to keep us cool during
the summer.
Noise
Internal Noise
◦ It is the noise which originates inside the
office room. The noise due to conversation in
office, rustling of papers, scrapping of chairs
and rattling of papers are the examples of
internal noise. Internal noise can be controlled
by using sound absorbing materials and
separation of noisy equipments.
Noise
External Noise
◦ It is the noise which comes from outside of the
office. The sources of external noise are noise
by running vehicles and machines, noise from
street sounds and noise of air conditioning.
Health
It is the state of being free from illness or
injury.
Healthy workers are more productive at
work than unhealthy workers. Health and
wellbeing programs that address the
health risk of workers within the
organization lead to increase staff
engagement, reduced turn over and higher
productivity.
What happens when your health is in poor
condition?
Increasein absenteeism
Slow progress
Losing focus
Poor quality of work
What should you do to be healthier?
Eat healthier foods
Don’t skip breakfast
Don’t go on a crash diet
Get a good night sleep
Exercise
Observe proper posture
Think positive
Safety- First Aid Box, Fire, Accidents Etc.
The condition of being protected from or
unlikely to cause danger, risk, or injury.

To keep your workplace safe for all


employees and to avoid the costs
associated with injuries and illnesses, you
can evaluate your office and train all
employees on basic office safety.
Accidents that can occur inside the office
Slips,trips and falls
Muscle strains
Being hit by falling
Repetitive strain injury
Crashes and collisions
Group 1 and 2
ElisaMae Morales
Shiela Mendoza
Judy Ann Arcilla
Reysan Caganon
Sharmae De Luna

Joshua Salen
John Paul Abia
Rica Mae Romero
Prince Medina
Anne Nicole Baya

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