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Introduction To Technical Writing

The document discusses the purpose and characteristics of technical report writing, noting that technical reports aim to convey specific information to a targeted audience for purposes such as informing, instructing, or persuading. Some key aspects of technical reports identified are the use of concrete language, denotative language, objectivity, defining the intended audience, adopting a clear and concise style, and following common report formats. The document provides examples of technical reports and outlines questions that could be answered in a technical report for a customer helpdesk call.

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MAFOQ UL HASSAN
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34 views

Introduction To Technical Writing

The document discusses the purpose and characteristics of technical report writing, noting that technical reports aim to convey specific information to a targeted audience for purposes such as informing, instructing, or persuading. Some key aspects of technical reports identified are the use of concrete language, denotative language, objectivity, defining the intended audience, adopting a clear and concise style, and following common report formats. The document provides examples of technical reports and outlines questions that could be answered in a technical report for a customer helpdesk call.

Uploaded by

MAFOQ UL HASSAN
Copyright
© © All Rights Reserved
Available Formats
Download as PPT, PDF, TXT or read online on Scribd
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Technical Report Writing

Lecture by Ms. Abida Farid


Department of Electrical Engineering
 It is a technical communication (in any field)
that primarily aims to convey a particular
piece of information for a particular purpose
to a particular reader or group of readers.
 To inform
 To instruct
 To persuade
 Information needed to carry out functions
 Information needed to take decisions
 Information on physical description of a new
machine
Example:
What to do during an earthquake?
How to use safety devices to avoid fire and
burns?
 Giving directions on using an equipment
e.g. Electric gadgets user manuals mobile
phone etc.
 Giving directions on performing duties
e.g. students discipline policy
Giving cogent reasons to follow a particular
course of action
Example: One writer persuades readers to
accept site A, not site B, for a factory
 As a Computer Information Systems (CIS)
employee, you work at a 1-800 hotline
helpdesk. A call comes from a concerned
customer. Your job is to answer that client’s
1. Concrete Language - Use of concrete word than of an
abstract one

 ABSTRACT: To excel in college, you’ll have to work hard.

 CONCRETE: To excel in college, you’ll need to go to every


class; do all your reading before your class starts; write
several drafts of each paper; and review your notes for each
class weekly.
2. Denotative Language - Utilization of the
dictionary or lexical meaning of a word

3. Objectivity - An impartial, impersonal or


unemotional weighing of evidence of
information

4. Targeted or Defined Audience - Defining the


audience helps the writer know what to write
and how to write it
5. Style - Adopts a different style from a literary
writing, must be economical , clear, concise
and concrete

6. Common Format - Adhere to the practice of


using standard layouts or formats
 Take one technical document and one
document from any other form of writing. In
the light of this lecture compare both of them
and note down at least five differences
between them.

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