Scribd
Upload
21 views

MGT 302 4th Slide

The document discusses project planning and management. It covers the importance of planning, elements of an effective project plan including statements of work, milestones, and action plans. It also discusses work breakdown structures and how they are used to structure project work.

Uploaded by

Al Farabi
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
21 views

MGT 302 4th Slide

The document discusses project planning and management. It covers the importance of planning, elements of an effective project plan including statements of work, milestones, and action plans. It also discusses work breakdown structures and how they are used to structure project work.

Uploaded by

Al Farabi
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
You are on page 1/ 14

Md.

Sadman Sakib
Email: [email protected]

IUBAT 1
MGT 302
Project Management

IUBAT 2
Project Planning
The most important responsibilities of a PM:

1. Planning
2. Integrating
3. Executing

IUBAT 3
Project Planning
can be described as a function of selecting the
enterprise objectives and establishing the policies,
procedures and programs necessary for achieving
them

Establishing a pre-determined course of


action within a forecasted environment
Project Planning
Primary purpose of project planning:

1. What must be done


2. When it must be done
3. What resources to use

Planning must be
• Systematic
• Flexible – to handle unique activities
• Disciplined – through review & control
• Capable of accepting multifunctional inputs
Consequences of poor planning
• Wild enthusiasm
• Chaos
• Search for guilty
• Punishment of innocents
• Promotion of non-participants

Basic reasons for planning


• To eliminate/reduce uncertainty
• To improve operational efficiency
• To obtain better understanding of objectives
• To provide basis for monitoring & control
Elements of project plan
Overview: short summary of the objectives and scope of the project
Objectives: This contains a more detailed statement of goals or target to be
achieved
General Approach: This section describes both the managerial and the technical
approaches to the work
Contractual Aspects: includes a complete list and description of all reporting
requirements
Schedules: plan showing when individual or group activities will be started and
completed
Budget: plan expenditures required to achieve objectives
Resources: resource requirements are detailed by tasks
Risk management plan: covers any type of unwanted problems that could affect
the project
Evaluation: need to evaluate financially and technically against standards and by
methods established at the project’s inception
Important stages of effective planning
• Statement of work
• Milestone schedule
• Action plan

Statement of work
Narrative description of work to be accomplished
• Objective
• Brief description
• Budget constraint
• Schedule
Milestone schedule
Contains important information about project work

• Project start date


• Project completion date
• Review meeting, prototype availability, procurement, testing

Action plan
A portion of a project plan detailing the activities, their schedules and
resources, including personnel
To accomplish a specific project, number of major activities must be
undertaken and completed
• Make a list of these activities in general order
• Breakdown into tasks and sub-tasks
Steps of Action plan
• Objectives are taken from the process plan
• Set of required activities for the objectives are identified
• Each activity has an outcome associated with it – decomposed
into tasks and sub-tasks

Linear responsibility chart


specialized view of the action plan that focuses on who has what
responsibility associated with each project task

Task Resources Precedence Time Assigned


Task

A X, Y - 2 hrs Mr. Z

consists of list of personnel and organizations responsible for each task/sub-task


Work breakdown structure (WBS)
Project manager (PM) needs to structure the work into small
elements in such a way that the elements are:
• Manageable: authority and responsibility to be assigned
• Independent: minimum dependence on each other
• Integratable: total package to be seen
• Measurable: in terms of progress

WBS is the single most important element in planning process, which provides
a common framework

Benefits
• Cost and budget can be easily established
• Time, cost and performance can be tracked
• Schedules and status reporting procedures can be established
• Responsibility assignment can be established
Six-level indentured structure
Most common type of WBS is the six-level indentured structure

Level Description
1 Program
2 Project
3 Task
4 Subtask
5 Work package
6 Level of effort

• Levels 1 – 3: centrally controlled by PM – integrated effort


• Levels 4 – 6: for respective departments
Six-level indentured structure
Program: New plant construction and start up Responsibility
Project 1: Analytical study
Task 1: Marketing study Marketing
Task 2: Cost analysis Finance/Accounting
Project 2: Construction
Task 1: Plant design Civil/Architecture
Task 2: Plant construction Civil

Project 3: Design and Layout


Task 1: Product design Design
Task 2: Process layout Industrial
Project 4: Installation
Task 1: Fabrication Manufacturing
Task 2: Set up Mechanical
IUBAT 14

You might also like