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Welcome To Project Management and Case Study

The document discusses the Step Wise method for project planning. It outlines 8 steps: 1) Identify scope and objectives, 2) Identify infrastructure, 3) Analyze characteristics, 4) Identify products and activities, 5) Estimate effort for each activity, 6) Identify activity risks, 7) Allocate resources, 8) Review/publicize plan. Step Wise is a framework for basic project planning steps that is compatible with but distinct from PRINCE2. Project planning should establish objectives, analyze characteristics, and identify an appropriate organization, standards, and methods.

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Raja Zaka Ullah
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20 views

Welcome To Project Management and Case Study

The document discusses the Step Wise method for project planning. It outlines 8 steps: 1) Identify scope and objectives, 2) Identify infrastructure, 3) Analyze characteristics, 4) Identify products and activities, 5) Estimate effort for each activity, 6) Identify activity risks, 7) Allocate resources, 8) Review/publicize plan. Step Wise is a framework for basic project planning steps that is compatible with but distinct from PRINCE2. Project planning should establish objectives, analyze characteristics, and identify an appropriate organization, standards, and methods.

Uploaded by

Raja Zaka Ullah
Copyright
© © All Rights Reserved
Available Formats
Download as PPT, PDF, TXT or read online on Scribd
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Welcome to

Project Management and Case study

Lecture 4
Topic

An overview of project planning


Introduction to Step Wise project planning

A framework of basic steps in project planning, the


framework described is called the Step Wise method to
help to distinguish it from other methods such as PRINCE2

PRINCE2 is a set of project management standards


that were originally sponsored by what is now the
Office of Government Commerce(OGC) for use on
British government ICT and business change projects.
Step Wise should be compatible with PRINCE2. It
should be noted, however, that Step Wise covers only
the planning stages of a project and not monitoring
and control
Step 1: Identify project scope and
objectives
Identify objectives and practical measures of the
effectiveness in meeting those objectives
Establish a project authority
Stakeholder analysis – identify all stakeholders in the
project and their interests
Modify objectives in the light of stakeholder analysis
At Brightmouth College, the human resources department has a lot of work
preparing payroll details for finance. It would be tactful to agree to produce
some management information reports for human rescources from the payroll
details held on the computer.

Establish methods of communication with all parties


Step 2: Identify project infrastructure
Identify relationship between the project and strategic
planning
There is also a technical framework within the proposed new
systems are to fit.
Hardware and software, for example, are needed so that various
systems can communicate with each other.
Identify installation standards and procedures
Change control and configuration management standards
should be in place to ensure that changes to requirements are
implemented in a safe and orderly way.
Identify project team organization
Step 3: Analyse project characteristics
Distinguish the project as either objective- or product-
driven
Analyse other project characteristics(including quality-based ones)

Identify high-level project risks


Take into account user requirements concerning
implementation
Select development methodology and life-cycle
approach
Review overall resource estimates
Step 4: Identify project products and activities

Identify and describe project products(deliverables)

Document generic product flows

Recognize product instances

Produce ideal activity network


Modify the ideal to take into account need for stages and checkpoints
Step 5: Estimate effort for each activity

Carry out bottom-up estimates


Estimates of the staff effort required, the probable elapsed time
and the non-staff resources needed for each activity will need to
be produced.
Effort is the amount of work that needs to be done.
Elapsed time is the time between the start and end of a task.
Revise plan to create controllable activities
Step 6: Identify activity risks
Identify and quantify activity-based risks

Revise plans and estimates to take into account


resource constraints
Step 7: Allocate resources
Identify and allocate resources
Plan risk reduction and contingency measures where appropriate

Adjust overall plans and estimates to take account of risks


Step 8: Review/publicize plan
Review quality aspects of the project plan

Document plans and obtain agreement


Determining the Business Goals and Objectives

Benchmarking – compares one component to a similar component

Brainstorming – encourages participants to generate ideas


about an opportunity or business problem
Business Rules Analysis – define the internal processes;
provide definitions for operations; define organizational
boundaries; and afford governance for projects, employees, and
operations
Functional Decomposition – simply takes a large problem
and breaks it down into smaller, manageable components
Root Cause Analysis – a study of the effect that’s being
experienced and then determining the causal factors of the effect
Creating a Feasibility Study
A feasibility study is a documented expression of what your research has
told you.
The feasibility study is broken into eight sections:
• Executive summary – to draw the reader into your findings
and to define the key points of your plan
• Defined business problem or opportunity
• Purpose of the feasibility study
• Options Assessed

• Assumptions Used in the Study

• Audience Impacted

• Financial Obligations
Conclusion
It is suggested that any planning approach should have
the following elements:
The establishment of project objectives;
The analysis of the characteristics of the project;
The establishment of an infrastructure consisting of an
appropriate organization and set of standards, methods
and tools;
The identification of the products of the project and the
activities needed to generate those products;
The allocation of resources to activities;
The establishment of quality controls.
Note: Project planning is an iterative process. As the time
approachs for particular activities to be carried out they
should be replanned in more detail.

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