Management of NSTP

Community-Based
Projects
Prof. Vida Torres
INTRODUCTION
An important ingredient to NSTP community immersion is the
development of community-based projects, the universal management
functions as planning, organization, staffing, directing and controlling be
given due consideration to ensure the success of the implementation
process.

In general terms, project management encompasses project

planning, implementation, and monitoring and evaluation. Project
planning and implementation will form part of this unit while
monitoring and evaluation will be treated as a distinct subject in Unit
Five.
“How far you go in life depends on your being tender with
the young, compassionate with the aged, sympathetic with
the striving and tolerant of the weak and strong because
someday in life, you will have all of these.”
—George Washington Carver
Learning Objectives:
This chapter will enable the trainees to formulate and conceptualize
projects for their community service areas.

At the end of this unit, the student will be able to:

 Define project proposal as basis for implementation of the NSTP

activities in the immersion area;
 Apply the process of making effective project proposal based on the
identified needs of the target clientele; and
 Appreciate the value of making effective project proposal in the
NSTP program following the suggested format.
PROJECT PLANNING AND
IMPLEMENTATION
Project is a time-bound undertaking that is carried out to create a unique
service. It combines resources and channeled into a temporary structure in order
to accomplish a specific goal.

Project development involves a series of continuous, often overlapping

phases, This cyclical process launches with survey of felt needs in the locality that
will serve as baseline information in the formulation of project or set of projects
that may be undertaken in an uninterrupted or staggered manner. As soon as
we identified the project plan, it is prudent that we have inventory of our
resources. Mobilizing our limited resources (men, money, materials and
moment) is a fundamental thing to do. Then implementation comes with
regular monitoring to keep track of the development of the project. Measuring
the success of the project as in impact evaluation will serve purpose in revisiting
the plan of action. Afterwards, the cycle goes back to round.
The Project Cycle
Community
Needs
Assessment

Review Plan Project

of Action Formulation

Impact Organization
Evaluation of Resources

Project Implement the

Monitoring Project
Project Planning
In the formulation of a project, a planner must take into
consideration the needs of the target clients. In this undertaking the
trainer together with the trainees must assist the community in
identifying, analyzing and prioritizing the needs and concerns they
must tackle. People in the community know more about the program
relevant to their needs. Developing them in the course of planning will
motivate them to support the activities. Based on the identified needs,
projects must be made through a proposal to assess its feasibility,
contributions, rationale and basis for funding and support. A project
proposal has several parts in order to complete the needed information
as basis of conducting the project.
WHAT IS A PROJECT PROPOSAL?

Project proposal is a guide for both the trainees and trainers in

attaining tasks while they are in community immersion. It serves as a
basis of designing program of activities and key instruments and inputs
in monitoring and evaluating the projects to be undertaken in the
community.
PURPOSES OF MAKING PROJECT PROPOSAL IN
THE LIGHT OF NSTP
 It guides trainees and trainors in designing a program for their clientele,

 It facilitates implementation, monitoring and evaluation of the projects,

 It serves as database in making reports as a requirement to the course.

 It makes work easier for it serves as reference for trainees’ to give the right
information needed for the project.

 It serves as a ready source of data for research work.

THE PARTS OF A PROJECT PROPOSAL FOR NSTP
IMMERSION PROJECTS
There are various formats used in the preparation of a project
proposal. Below is one of the designs followed. It elicits the
following information:

1. The Title. The Title of the project must capture the need and
present the name of clientele to be served. It must be written in all
capital letter, bold and centered.
Example:
OPERATION PLAN (OPLAN): CLEAN AND GREEN
(A Project on Waste Management and Green Philippines)
THE PARTS OF A PROJECT PROPOSAL FOR NSTP
IMMERSION PROJECTS
2. Projects Proponents. This part enumerates the names of
persons to be involved in the project, their year level (if
trainees), rank (if trainers), contact numbers and address or
college. If there are several activities that require several leaders
in every undertaking, names must be specified per activity.
Example:
Group 4 and 5 – CWTS -CBA-MM-SECTION 1 A /CLASS
THE PARTS OF A PROJECT PROPOSAL FOR NSTP
IMMERSION PROJECTS
3. Implementing Units/Implementers. It must be noted that
in writing this part of the proposal, capital letters must be used
to differentiate from the project proponents.
Example:
LINE 4 (manpower – for placing trash in particular areas and distributing other materials)
 
Group leader:
Padora, Paolo
 
Members:
Tubig, Mark Anthony; Palles, Janice; Morales, Ricardo; Macuja, Katherine; Lampitoc, Sarah; Lehayan,
Carlo; Rayos, Orly; Roa, Michelle; Robles, Vina; San Jose, Maricel; Samson, Emmanuel
 
THE PARTS OF A PROJECT PROPOSAL FOR NSTP
IMMERSION PROJECTS
4. Project Duration. Specify days, weeks and months needed to
complete the project. Specify when the project will commence and
when will it be finished. Attach a Gantt chart of activity based on
the length of the project.
Example:
Date of Implementation:
January 21 and 28, 2007
THE PARTS OF A PROJECT PROPOSAL FOR NSTP
IMMERSION PROJECTS

5.Objectives of the Project.

The objectives of the project must be written in operational
terms on what you intend to do solve identified problem
related to the project. General objectives can be frame as basis
of formulating specific objectives of the project. It must consider
the domains of learning such as cognitive (knowledge-mind),
psychomotor (skills-body) and affective (values/behavior-heart).
THE PARTS OF A PROJECT PROPOSAL FOR NSTP
IMMERSION PROJECTS
Example:
“The general purpose of the two-day project is the maintenance of
the cleanliness in Barangay San Jose. Toward this end, the following
objectives are set:

1. To imbibe the importance of cleanliness among the participants;

2. To increase the awareness of the community people on the
advantage of waste; and
3. To solicit the support of the people in maintaining cleanliness and
orderliness through waste segregation.”
THE PARTS OF A PROJECT PROPOSAL FOR NSTP
IMMERSION PROJECTS
6. Project Description. The following standards must be observed
in writing project description in facilitating the drafting
of the proposal.

a. Backrgound of the project

This part requires at least 3 paragraphs that provide a realistic

background of the project describing the modifying issues/problems that
have influenced the identification of the project. You can identify
particular differences or advantages over existing projects or cite
issues in some publications as proofs of underlying problems or realistic
serious or of general occurrence.
THE PARTS OF A PROJECT PROPOSAL FOR NSTP
IMMERSION PROJECTS
a. Backrgound of the project
Example:

“We have noticed that, in some areas of the barangay, improper waste disposal is prevalent. In like
manner, the incidence of open-hole drainage system in the locality may pose a threat on the health
condition of the residents thereat
 THE PARTS OF A PROJECT PROPOSAL FOR NSTP
IMMERSION PROJECTS
b. Justification of the project

Discuss the importance of the prepared project in solving or

providing action to help solve existing problems inherent to the
project.
Give the expected output of the project, benefits derived from it
and most probable recipients of the benefits derived from it, and it
must be written in 3-5 paragraphs.
 THE PARTS OF A PROJECT PROPOSAL FOR NSTP
IMMERSION PROJECTS

b. Justification of the project

Example:
“A survey conducted last December 10, 2006
reveals that the barangay is faced with the problem of improper waste
disposal especially in the squatters’ area. It is for this reason that the
project is viewed as a significant intervention in setting in place a system
of waste management.”
THE PARTS OF A PROJECT PROPOSAL FOR NSTP
IMMERSION PROJECTS
c. Benefits derived from the project

This section should reflect the advantages or benefits that the activity will bring
about when it is implemented. If possible, it should mirror outcomes – or the long term
results that people will receive.
Example:

“The target audience will benefit from the project in terms of acquisition of know-how
on waste management, prevention of diseases/illnesses associated with improper
waste disposal and unhygienic surroundings.”
THE PARTS OF A PROJECT PROPOSAL FOR NSTP
IMMERSION PROJECTS
d. Coverage
The area or vicinity covered by the project and the type of
clients to be served should be reflected in the proposal.
This gives focus to whom the project is for and the extent of its
implementation.

Example:

“The project will cover the 100 families of the Barangay specifically
the household help and unemployed housewives.”
THE PARTS OF A PROJECT PROPOSAL FOR NSTP
IMMERSION PROJECTS
7. Methodology
This part cites the activities or strategies that should be undertaken in order
to achieve the objectives of the project. It should describe the general approach
of the project, agency counterpart in case of partnership, responsibilities
and obligations, manpower requirement and the manner on how the specific
activity will be undertaken if the project calls for it.

Example:

“The lecture-seminar method will be employed in the project. Setting up of waste segregation
bins will also be done.”
THE PARTS OF A PROJECT PROPOSAL FOR NSTP
IMMERSION PROJECTS
8. Detailed Budgetary Requirements. In preparation of the budget, the budgetary
requirement of all activities must be considered. The amount varies depending on
the extent of the project coverage. For most instances, the bigger the project,
the larger the budget required. In many cases, budget depends on the size
of expenditures needed. Sources of fund must also be specified. Budget is prepared
using the following data.
Example:
Transportation 200.00
Communication 35.00
Supplies (wood for the bins, nails, etc.) 200.00
Demonstration/Instruction materials 25.00
Sundry and other miscellaneous expenses
(food, other printing needs, etc.) 300.00
Contingency 500.00
---------
P 1,260.00
THE PARTS OF A PROJECT PROPOSAL FOR NSTP
IMMERSION PROJECTS
9. Detailed schedule of activities
DATE TIME ACTIVITY PEOPLE
01/09/07 (no particular) Start end of preparation Merged line
for project implementation 4 and 6 (all)
1/14/2007 (no particular) Deadline of learning (all)
materials/visual aids  
1/21/2007 8-9am Preparation for the lecture Line 5

9-10am Start of the lecture (1st part)  

I. Opening Prayer
II. National Anthem
III. Opening Remarks
IV. 1st Lecture Topic (waste
management)
V. 2nd Lecture Topic (RA 9003)
THE PARTS OF A PROJECT PROPOSAL FOR NSTP
IMMERSION PROJECTS
9. Detailed schedule of activities
  10-10:15am Break (for the attendees/participants of the Food Committee
lecture)

  10:15-11:15am Continuation of the lecture (2nd part)  

I. 3rd Lecture topic
(waste segregation)
II. 4th Lecture topic
(Project Discussion)
III. VIII. Closing Remarks
IV. IX. Closing Prayer

  11:15-12nn Clean up of the venue Line 4 and 5

  12 – 1pm Lunch Break (for the group) Food Committee

  1pm-onwards Making and setting up of waste bins and Line 4

trash cans
This flowchart illustrates, in a capsule, the process of formulating a
project proposal based on the results of the community needs assessment
by the trainees. 1. Making the Title

2. Project Proponent/s

Leader:______________

Member_____________

3. Implementing Unit/Group

4. Project Duration
5. Objectives

6. Project Description

a. Background

b. Justification

c. Benefits derived from the project

7. Methodology

8. Budgetary Requirements

9. Detailed schedule of activities

Synthesis
The project development approach follows a systematic process
that involves determining the needs and the problems in the
community/barangay/purok, planning, implementing and evaluating
time-limited initiative that is undertaken to create a unique service.

These specific concerns in the development of project can be

viewed in a cyclical presentation of the various phases involved in the
process known as project cycle.
The stages of project cycle as follows:
1. Community Needs Assessment
2. Project Formulation/Planning
3. Organization of Resources
4. Implement the Project
5. Project Monitoring
6. Impact Evaluation
7. Review of the Action Plan

It is worth while to give due attention to the critical role played

by planning in the execution of the project. Remember, if you fail
to plan, you plan to fail.
 Thanks

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