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Documentation On Custom Clearance

Customs clearance involves preparing documentation for imports and exports, representing clients during customs processes, and delivering cargo after clearance. Key documents include shipping bills, purchase orders, sales invoices, packing lists, bills of lading, certificates of origin, and bills of entry. Correct, complete documentation is important for efficient customs clearance to avoid delays and additional costs. Customs clearance requires documents from importers, carriers, and agents to process clearance.

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Arj Sulit Centino Daqui
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86 views

Documentation On Custom Clearance

Customs clearance involves preparing documentation for imports and exports, representing clients during customs processes, and delivering cargo after clearance. Key documents include shipping bills, purchase orders, sales invoices, packing lists, bills of lading, certificates of origin, and bills of entry. Correct, complete documentation is important for efficient customs clearance to avoid delays and additional costs. Customs clearance requires documents from importers, carriers, and agents to process clearance.

Uploaded by

Arj Sulit Centino Daqui
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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DOCUMENTATION ON

CUSTOM CLEARANCE
 Customs clearance work involves preparation and submission
of documentations required to facilitate export or imports into
the country, representing client during customs examination,
assessment, payment of duty and co taking delivery of cargo
from customs after clearance along with documents.
 Customs Agents prepare the document of Shipping Bills in
the house for submission while rests of the documents are
CUSTOM obtained from the client. Preparing shipping bill involves
Classification of cargo under specific classification that is a
CLEARANCE critical activity in the entire process.
 Customs clearance agents are also called Carrying and
Forwarding agents. They are registered and licensed by
Customs to operate. Their role is limited to acting on behalf
of and representing clients as third party agencies engaged
in customs clearance.
CUSTOM
CLEARANCE
 Exports Documentation: Purchase order from Buyer,
Sales Invoice, Packing List, Shipping Bill, Bill of Lading
or Airway Bill, Certificate of Origin and any other
specific documentation as specified by the buyer, or as
Some of the required by financial institutions or LC terms or as per
documents importing country regulations.
involved in  Imports Documentation: Purchase Order from
customs Buyer, Sales Invoice of supplier, Bill of Entry, Bill of
clearance are : Lading or Airway bill, Packing List, Certificate of Origin,
and any other specific documentation required by the
buyer, or financial institution or the importing country
regulation
 In effecting Imports as well as Exports, documentation
plays a very important role. Especially in case of imports,
the availability of right documents, the correctness of the
information available in the documents as well as the
timeliness in submitting the documents and filing the
necessary applications for the Customs Clearance
Import determines the efficiency of the Customs Clearance
process. Any delay in filing or non availability of
Documentation documents can delay the process and thereby importer
Requirement for stands not only to incur demurrage on the imported cargo
Customs Clearance but also stand to loose business opportunities.
 Customs Clearance process requires set of documents to
be submitted by the Importer, By the airline, shipping line
or concerned Freight Forwarder as well as the Customs
documentation prepared and submitted by Clearing Agent
on behalf of the Importer.
 Commercial Invoice - This is the most important document
that certifies the sale as well as gives the description of the
items as well as reflects the pricing or the value of the cargo.
Customs valuation is based on the value reflected on the
Commercial Invoice. Customs also verifies the rates charged
in the commercial invoice and can question the rates applied
Some of the incase it has sufficient cause to believe that the rates charged

documents as not as per international market rates or the invoice is


under valued to avoid duties.
required from  Packing List - It is mandatory to put the shipping marks on all
Importer from the cargo covering each and every individual piece or parcel.
his end are: The details of the number of parcels in the consignment, their
dimension, the shipping marks, the gross and net weights of
each of the parcels along with the number of units contained
in each parcel is catalogued in the form of packing list.
Packing List is used to identify the parcels as belonging to the
particular consignment under the said Invoice.
 Certificate of Origin - Certain bilateral agreements and multi
lateral agreements would enjoy favorable tariffs for import duties.
In such cases when the consignments are exported from such
member countries, the designated Export Agency issues
Certificate of Origin to the importer for submission to Customs.
Based on this certificate the Customs Department of the

Some of the Importing Country classifies the cargo under specific schedule.
Certificate of Origin also helps to avoid third party countries from
documents routing imports through member countries and effecting third

required from party exports to avoid duty, quantity or license restrictions.

Importer from  Bill of Lading or Airway Bill - Bill of Lading is a negotiable multi
modal transport document issued by the Shipping Line certifying
his end are: carriage of the said cargo under the specific invoice on behalf of
the exporter or importer depending upon the terms of sale. An
‘On Board Bill of Lading’ is usually considered to be the apt Bill of
Lading that signifies that the cargo has been loaded ‘On Board’
the vessel or the ship. This is one of the documents required for
negotiations of payment from importer to the exporter.
 Insurance Certificate
 This is a document indicating the type and amount of
insurance coverage in force on a particular shipment. It is
used to assure the consignee that insurance is provided
Some of the to cover loss or damage to cargo during
documents the shipment process. It is needed to cover any loss or

required from damage during shipping of the goods to some other


countries. For this, you need to approach any reputable
Importer from insurance company for issuance of the certificate.
his end are:  Depending upon the mode of transport, one of these
documents would be required to be submitted along
with the commercial invoice and packing list to the
Customs for clearance.

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