How to Approach the Fit-to-Standard Process

in the Cloud
SAP S/4HANA Cloud
February 1, 2021

PUBLIC
Purpose of This Document
SAP Activate Methodology Accelerator

The purpose of this accelerator is to enable and educate

users on the fit-to-standard process to ensure a
successful fit-to-standard that captures all configuration
and integrations needed for the solution- creating an
efficient and effective solution configuration in Realize.

Document Target Audience:

Project Business Process Configuration

Lead Expert(s) Expert(s)

Please Note: Detailed information on the Integration Process is not covered in this presentation. For detailed information regarding the
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integration process, for Integration Implementation Experts, please refer to the integration accelerator. 2
Agenda

1. Introduction: Fit-to-Standard Process

2. Introduction: Fit-to-Standard Accelerators

3. Prepare: Customer Self-Enablement

4. Prepare: Business Driven Configuration Assessment

5. Prepare: Fit-to-Standard Workshops Preparation

6. Explore: Fit-to-Standard Workshops Execution

7. Introduction: Solution Realization Process in Realize

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Introduction: Fit-to-Standard Process
Fit-to-Standard Process
Purpose

The purpose of the Fit-to-Standard Process is to match the customer’s business processes to the
standard processes available and to capture optimization, solution configuration, needed by the
customer. It is a sub-process in the Application: Design and Configuration workstream.

Purpose is Met By:

 Enabling customers on the business processes included in the solution scope

 Validating that the scope and business processes meet the business needs

 Determining core configuration values based on business drivers

 Identifying configuration values lists to be provided by the business

 Defining organizational structure and chart of accounts

 Defining required master data

 Defining authorization mapping

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Application: Design and Configuration Workstream
Purpose: High Level

The purpose of the Application: Design and Configuration Workstream is to help the customer plan,
prepare, and realize the planned value-add of the solution for their business.

Set
Scope Configure
(Scoping Determine Realization
Process)
and Plan (Solution
Configuration
Solution Process)

Definition
(Optimization Process)

Workstream in Roadmap Viewer can be found here:

https://go.support.sap.com/roadmapviewer/#/group/BE47098A-617A-43EF-A27E-DFD801D70483/roadmapOverviewPage/IMPS4HANACLDENMGMT:w5
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 Fit-to-Standard Process
Overview: Process Inputs and Outputs

Process Process
Inputs: Outputs:

Implementation Phase Occurs:

Discover Prepare Explore Realize

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 Key Roles:

Fit-to-Standard Process
Process Inputs
Project Business Process Configuration Technical
Lead Expert(s) Expert(s) Expert(s)

Discover Prepare

Create Project The scope statement is created

Discovery Charter and based off of scoping
Assessment Scope discussions and determination
Statement in Discover

Scoping process
to capture all
scope items and The Business Process Expert verifies
integration access to the Starter System and enables
requirements Business Driven Fit-to-Standard themselves on all accelerators used
needed. Configuration Workshop during the Fit-to-Standard process. In
Assessment Preparation addition, all integration requirements
captured in the Discover Phase are
transferred to the Integration and Interface
list.
Configuration Expert sets scope based
on project initial scope captured in the
Discovery Assessment Report.
Business Process Experts provide
written feedback to business questions
and return completed questionnaire(s). The Starter System is prepared for the Fit-
Fit-to-Standard
to-Standard workshops by reviewing
System
Master Data pre-delivered and additional
Preparation
sample data is created if needed.

The Business Process Expert

verifies access to
Implementations tools and begins Customer Self-Enablement
solution enablement

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Fit-to-Standard Process: Inputs
Business Driven Configuration

The purpose of the Business Driven Configuration process is to support the Fit-to-Standard process by
providing early insight into SSCUI configuration needed. It helps to prepare and structure the Fit-to-
Standard workshops to create efficiency.

Purpose is Met By:

 Early insight into the customer’s business processes.

 Provides prescriptive guidance for determining customer configuration requirements based

on the implementation scope.

 Increases structure in planning and executing of the Fit-to-Standard Analysis workshops.

 Facilitates conversations between implementation experts and business users during the

Fit-to-Standard Analysis workshops.

 Links customer business processes and solution configuration.

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 Key Roles:

Fit-to-Standard Process
Fit-to-Standard Preparation and Analysis
Project Business Process Configuration Technical Service
Lead Expert(s) Expert(s) Expert(s) Center

Explore

Business Driven Configuration Questionnaires are used as a reference All process flows, backlog
during the Fit-to-Standard workshops. Answers are used to foster items, and delta requirements
are reviewed and validated All backlog items
discussion to help identify backlog items and requirements needed for are reviewed and
the solution realization. All backlog items and delta requirements are for completeness after being
defined during the Fit-to- consolidated into
defined and documented in each workshop. There can be multiple one Backlog. The
waves for each Fit-to-Standard workshops depending on the topics. Standard Workshops.
scope for the first
implementation
Fit-to-Standard phase is
Documentation determined and
Fit-to-Standard Workshops
items descoped
Execute Workshop – Identify Backlog Items and Requirements are documented
for future
Process Flows /Standard Scripts
Planning and Design implementation
Show and Tell
Workshops phases
Business Driven Configuration
Customer Feedback
Questions Integration

Extensibility Release
Document Workshop Findings
Planning
Analytics
Key Business Decisions Roadmap items

Business Process Master Data

Confirmation of scope Build Backlog Experts execute
scenarios User Access and
Process Models Delta Requirements demonstrated Security
during the Fit-to-
Standard
workshops in the
Starter System.
Handover of requirements
and process flows to expert
Customer Execution of Standard Scenarios teams and delta requirements
© 2021 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC are reviewed and converted 10
into backlog items.
 Key Roles:

Fit-to-Standard Process
Process Outputs
Project Business Process Configuration Technical Service
Lead Expert(s) Expert(s) Expert(s) Center

Realize

Solution Realization

Implement Backlog

1-2 1-2
wks wks

Sprints and
Confirmation with
The purpose of the Solution Realization process is to optimize the Business and IT

solution, for the first implementation phase, in weekly sprints based

on the consolidated backlog from the Fit-to-Standard and Planning
and Design processes. Configure and setup
integrations, forms and
reports and analytics
using the consolidated
Backlog.

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 Key Roles:

Fit-to-Standard Process
Overview
Project Business Process Configuration Technical Service
Lead Expert(s) Expert(s) Expert(s) Center

Discover Prepare Explore Realize

Create Project
Discovery Charter and
Assessment Scope
Statement

Fit-to-Standard Workshops

Business Driven Fit-to-Standard Execute Workshop – Identify Backlog Items and Requirements
Configuration Workshop Fit-to-Standard
Assessment Preparation Show and Tell Process Flows /Standard Scripts
Documentation
Solution Realization
Business Driven Configuration
Customer Feedback
Questions

Fit-to-Standard Planning and Design Implement Backlog

System Workshops
Preparation Document Workshop Findings 1-2 1-2
Integration wks wks
Key Business Decisions Roadmap items Release
Planning Sprints and
Extensibility
Confirmation with
Confirmation of scope Build Backlog Business and IT
Analytics
Process Models Delta Requirements
Master Data

User Access and

Security

Customer Self-Enablement Customer Execution of Standard Scenarios

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Introduction: Fit-to-Standard Accelerators
 Fit-to-Standard Process
Accelerators Used

Expert Steps Before

Starter System Business Test Scripts Configuration and Raising an
Process Flows SSCUI Reference Incident

Backlog Learning
Business Driven My Learning Integration and
Template Center
Configuration Hub API List
Questionnaires .
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 Key Roles:

Fit-to-Standard Process
Overview Accelerators Used
Project Business Process Configuration Technical Service
Lead Expert(s) Expert(s) Expert(s) Center

Phases Discover Prepare Explore Realize

Business
Fit-to- Customer
Driven Fit-to- Customer Fit-to- Planning and
SAP Digital Standard Execution of Solution Release Solution
Accelerators Discovery
Configuratio Standard
System
Self- Standard
Standard Definition
Design
Planning Configuration
n Preparation Enablement Analysis Workshops
Preparation Scenarios
Assessment

Starter System
Business Process
Flows
Test Scripts
Expert
Configuration and
SSCUI Reference
Business Driven
Configuration
Questionnaires
My Learning Hub
Integration and
API List
Backlog Template
Learning Center

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Fit-to-Standard Process
What are the Business Driven Configuration Questionnaires?

The Business Driven Configuration Questionnaires are the accelerators used during the
Business Driven Configuration process. The Business Driven Configuration Questionnaires are:
• A series of business related questions
• Written in business language
• Allow for customer responses
• Provide a cross reference to self-service configuration user interfaces

Business Driven
Configuration
Questionnaire(s)

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Fit-to-Standard Process
Business Driven Configuration Questionnaires Coverage

Fit-to-Standard Workshops – Functional Areas

Total Questionnaires:
1. Chart of Accounts

11
2. Organizational Structure
3. Human Resources
4. Sales
5. Sourcing and Procurement
6. Manufacturing
7. Professional Services
Business Driven Configuration Integration
Questionnaire(s) 8. R&D Engineering
9. Supply Chain
10. Asset Management
11. Finance
12. Service

Questionnaires can be found in Roadmap Viewer within this deliverable:

https://go.support.sap.com/roadmapviewer/#/group/BE47098A-617A-43EF-A27E-DFD801D70483/roadmap/IMPS4HANACLDENMGMT:w5/node/901B0E6D3
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Prepare:
Customer Self-Enablement
 Key Roles:

Prepare
Customer Self-Enablement
Project Business Process Configuration Technical Service
Lead Expert(s) Expert(s) Expert(s) Center

Discover Prepare Explore Realize

Create Project
Discovery Charter and
Assessment Scope
Statement
Solution Realization
Fit-to-Standard Workshops
Business Driven Fit-to-Standard
Implement Backlog
Configuration Workshop Execute Workshop – Identify Backlog Items and Requirements
Assessment Preparation
Fit-to-Standard 1-2 1-2
Document Workshop Findings wks wks
Documentation
Sprints and
Fit-to-Standard Confirmation with
System Business and IT
Preparation
Planning and Design Release
Workshops Planning

Customer Self-Enablement Customer Execution of Standard Scenarios

Inputs, Outputs, and Accelerators

Accelerator(s):
• SAP S/4HANA Cloud Tutorials

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Self-Enablement Activities
Access the Resources to Prepare You for Your Project and Enable You for Your SAP S/4HANA Cloud Journey

My Learning Hub
• Provides a full digital foundation for SAP professional
education. It is a cloud-based solution with anytime,
anywhere access, which helps professionals, users, or
academic students develop and update skills on SAP
solutions as needed, including preparation for SAP
certification exams.

Learning Hub

Implementation Roadmap: Customer Team Self-Enablement

Start self-enablement
for all project team
members now!

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Self-Enablement Activities 1 – Open Help
Learning Center – Review In Solution Trainer Demonstrations 2 – Select Learning
3 – Select Role
4 – View Learning

Implementation Roadmap - Review Getting

1 Started Tutorials in the My Learning App

Note:
Note: As
As of
of 1802,
1802, the
the My
My Learning
Learning is
is has
has
been replaced by the Learning Center
been replaced by the Learning Center
4
2

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Customer Self-Enablement
Review Cloud Task Tutorials Business Process
Expert(s)

1. Access the Cloud task tutorials using SAP Roadmap Viewer

a) Open SAP Roadmap Viewer (https://go.support.sap.com/roadmapviewer/) INPUT
b) Click “Solution Specific” >> Open ‘SAP Activate Methodology for SAP S/4HANA Cloud’ >> Select the “Content Tab” >> Select the ‘Prepare’ filter >> Select
‘Customer Team-Enablement’ deliverable >> Select ‘Review Getting Started Tutorial in the Web Assistant’ task

2. Use the search functionality to search the task tutorial video for an implementation scope item, that will be covered during the Discovery
Fit-to-Standard, using the scope ID. Assessment

 Use the Discovery Assessment for as a reference for the implementation scope.

3. Another option, is to expand the “XXXX Task Tutorials” folder and to select an End-to-End solution topic folder. All the scope
item task tutorials for that End-to-End solution are located in the folder.

4. Review scope item task tutorial for each implementation scope prior to the Fit-to-Standard workshops.

1 2 3

OR

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Prepare:
Business Driven Configuration
 Key Roles:

Prepare
Customer Self-Enablement
Project Business Process Configuration Technical Service
Lead Expert(s) Expert(s) Expert(s) Center

Discover Prepare Explore Realize

Create Project
Discovery Charter and
Assessment Scope
Statement
Solution Realization
Fit-to-Standard Workshops
Business Driven Fit-to-Standard
Implement Backlog
Configuration Workshop Execute Workshop – Identify Backlog Items and Requirements
Assessment Preparation
Fit-to-Standard 1-2 1-2
Document Workshop Findings wks wks
Documentation
Sprints and
Fit-to-Standard Confirmation with
System Business and IT
Preparation
Planning and Design Release
Workshops Planning

Customer Self-Enablement Customer Execution of Standard Scenarios

Inputs, Outputs, and Accelerators

Input(s): Output(s):
• Business Driven Configuration Questionnaire • Business Driven Configuration Questionnaire
(Filtered) (Response)
• Business requirements
• Solution scope

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Business Driven Configuration Questionnaire(s)
Prepare Questionnaire(s)

Download
1 INPUT
Download Business Driven Questionnaire(s) in SAP Roadmap Viewer:
1. Open SAP Roadmap Viewer (https://go.support.sap.com/roadmapviewer/)
2. Make sure that you are logged in
Business Driven
3. Navigate to ‘Solution Specific’ tile Configuration
4. Open ‘SAP Activate Methodology for SAP S/4HANA Cloud’ Questionnaire(s)
5. Select the “Content Tab” (Downloaded)
6. Select the ‘Prepare’ filter under the Phases section of the filter panel
7. Select ‘Business Driven Configuration Assessment’ deliverable
8. Select ‘Set Business Driven Configuration Questionnaire Scope’ task
9. Download the accelerator(s) ‘Business Driven Configuration
Configuration Questionnaire – [Scope]’ that is relevant to customer’s scope
Expert(s)
OUTPUT

2 Prepare and Share

Configuration Expert preparation: Business Driven
Configuration
1. Configuration expert reviews the questions in Questionnaire(s)
questionnaire(s) (Filtered)
2. Configuration expert selects the questions that fit to the
customer’s project scope and are in scope
3. Configuration expert shares updated questionnaire(s) with
the customer’s team

Business Process
Expert(s)
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Expert(s)
Business Driven Configuration Questionnaire(s)
Complete Questionnaire(s)

INPUT

Customer Preparation Business Driven

3 Configuration
Questionnaire(s)
Business Process Expert preparation: (Filtered)
1. Business Process Expert receives the updated
questionnaire(s) from the Configuration Expert
2. Business Process Experts attending the Fit-to-Standard
workshops review and respond to the questions
3. Business Process Expert sends the responded
questionnaire(s) back to the Configuration Expert running OUTPUT
the Fit-to-Standard workshops
4. Business Process Expert is prepared to discuss the
Business Process
answers in the workshops Business Driven
Expert(s) Configuration
Questionnaire(s)
(Response)

Configuration
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Prepare:
Fit-to-Standard Workshop Preparation
 Key Roles:

Prepare
Prepare for Fit-to-Standard Analysis
Project Business Process Configuration Technical Service
Lead Expert(s) Expert(s) Expert(s) Center

Discover Prepare Explore Realize

Create Project
Discovery Charter and
Assessment Scope
Statement
Solution Realization
Fit-to-Standard Workshops
Business Driven Fit-to-Standard
Implement Backlog
Configuration Workshop Execute Workshop – Identify Backlog Items and Requirements
Assessment Preparation
Fit-to-Standard 1-2 1-2
Document Workshop Findings wks wks
Documentation
Sprints and
Fit-to-Standard Confirmation with
System Business and IT
Preparation
Planning and Design Release
Workshops Planning

Customer Self-Enablement Customer Execution of Standard Scenarios

Inputs, Outputs, and Accelerators

Input(s): • Resources Output(s): Accelerator(s):
• Business Driven • Qualification docs • Detailed agenda and plan including Two-tier • Topic Presentation Templates
Configuration • Brand Guardian docs scenarios • SAP Best Practices Flows
Questionnaire • Best Practices Flows • SAP Best Practices Test Scripts
(Response) • Best Practices Test • Two-tier scenarios in SAP S/4HANA Cloud
• Solution scope Scripts
• Schedule
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Fit-to-Standard Preparation:
Configuration Expert Configuration
Expert(s)

1. All project team members need to review Statement of Work (SOW), Scope Statement, and/or Discovery Assessment
Report to understand the scope of the project. INPUT
2. Meet with business processes experts to allow them to introduce their business and processes.

3. Download and become familiar Best Practices documentation relevant for the project. Business Driven
Configuration
4. Ensure process diagrams from Best Practices include roles (swim lanes or columns)- this helps business to engage. Questionnaire(s)
(Response)
5. Verify customer has access to Starter System.

6. Review and analyze Business Driven Questionnaires filled out by the customer to determine where further discussion is
needed to determine configuration values. Schedule

7. Consultants tailor Fit-to-Standard workshops based on customer’s response to the Business Driven Questions and include
relevant questions into the demo to drive configuration decisions.
OUTPUT
8. Consultants to review Best Practices functionality in Starter System and adjust system for workshops to reflect the
customer’s business (ex. rename Master Data descriptions, CoA, Org. structure, setup users that are applicable to customer’s
business).
Detailed Agenda
9. Consider all integrated business processes that are included in the scope. and Plan

10. Review “What’s New” Help documentation to determine if project scope is impacted by an upgrade and adjust workshop demo
or agenda if necessary.

11. Schedule workshops, book rooms, invite participants, and explain purpose/goals. Use templates provided in the individual
conduct workshops tasks in SAP Roadmap Viewer.

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3
12. Prepare workshop materials (templates to document results, slides to run workshop, confirm access to demo system. Business Process
Expert(s)
29
Fit-to-Standard Preparation:
Demonstration Preparation Configuration
Expert(s)

1. Ensure you have access and authorization for all roles that will be
used during the demo.

2. Dry run demo prior to session in the Starter System. Add

customer specific data where applicable.

3. Start the demo for each scope item with reviewing the process flow
each scope item, downloaded from SAP Best Practices Explorer.
Have the process flow printed out or displayed on a second screen

▫ Refer back to the process flow as you demo the scope item.
4. Note scope that may be impacted or will be impacted by a
quarterly system upgrade.

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3 30
Fit-to-Standard Preparation: OUTPUT
Fit-to-Standard Workshop Schedule (Example) Configuration
Expert(s)

Duration
Scope validation (days)
Week 1 Week 2
M T W TH F M T W TH F
Conduct Fit-to-Standard for Chart of Accounts 1
Conduct Fit-to-Standard for Organizational Structure 1
Conduct Fit-to-Standard for Human Resources 2
Conduct Fit-to-Standard for Sales 3
Conduct Fit-to-Standard for Sourcing and Procurement 2
Conduct Fit-to-Standard for Manufacturing 3
Conduct Fit-to-Standard for Project Services 2
Conduct Fit-to-Standard for R&D Engineering 1
Conduct Fit-to-Standard for Supply Chain 2
Conduct Fit-to-Standard for Asset Management 1

Conduct Fit-to-Standard for Finance 3

Please Note: The Fit-to-Standard Workshops, shown above, can take place in parallel and they can take place in any sequence.
Conduct Fit-to-Standard
As a best for Service
practice we suggest 1
the Conduct Fit-to-Standard for Chart of Accounts and Organization Structure take place first and
second and the Conduct Fit-to-Standard Workshop for Finance take place last.

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Fit-to-Standard Preparation: OUTPUT
Fit-to-Standard Individual Workshop Schedule and Planning and Scope (Example) Configuration
Expert(s)

Duration
Scope Validation Week 1
(days)
Professional Services M T W Th F
Contract to Cash 1
Time and Expense Management 1
Project Management 1
Workshop Workshop Scope Scope items to be In Scope (I)/ Participants
Focus covered Out of Scope (O) (Key Users)

Contract to Cash Contract to Cash

J11 I
Project manager commercial
1IL I services,
Contract to Cash 16T O Purchaser,
Internal Sales representatives,
J14 O Billing clerk, General Ledger
1P0 O Accountant, Controller

Time and Time and Expense Management

Expense
Management 1M1 O Project Manager Internal
Time and Expense Management J11 I Services, Purchaser, General
Ledger Accountant, Controller,
J12 I Internal Sales Representative,
Billing Clerk

Project Project Management

Management
1KC I
2MV I
BGI O Project Manager Internal
Services, Purchaser, General
J11 I Ledger Accountant, Controller,
1IL I Internal Sales Representative,
Project Management 1A8 I Billing Clerk

J13 O
BGJ O
1P0 O

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Fit-to-Standard Preparation:
Business Process Expert Business Process
Expert(s)

1. Review project scope

2. Verify access to Starter System
3. Download and review the business benefits,
perquisites, and roles in the test script for each of the
scope items to be discussed from SAP Best Practices
Explorer.
4. Download and save the process flow for each of the
scope items. These will be used as a point of reference
and will allow you to follow along during the
demonstration

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3 33
Review SAP Best Practices Documentation
Access SAP Best Practices Explorer Business Process
Expert(s)

SCOPE ITEMS
Typically a pre-defined business process, such as Emergency Maintenance. They represent
SAP Best Practices Explorer: https://rapid.sap.com/bp/# a SAP Best Practices implementation choice for a customer. Each scope item has a set of
1
accelerators delivering detailed documentation that is used during the implementation
project.

End-to-End Solution
A selection of scope items that
cover the scope of the next-
generation S/4HANA Business
Suite or other leading industry or
Line of Business segments.
Editions are available on cloud
and can be implemented fully or 3
partially.

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Review SAP Best Practices Documentation
Access SAP Best Practices Explorer (Continued…) Business Process
Expert(s)

Editable
Test Script Process Flow
Process Flow

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Verify Starter System Access
Confirm Access Business Process
Expert(s)

1. All project members should have received an activation email (see below)

2. Click the activate link to activate your account

3. Reset your password

4. If steps 1-3 have been completed users can access the Starter System by going to
myxxxxxx.s4hana.ondemand.com (where xxxxxx is customer specific) and will be prompted to Log On

5. You will be directed to the Home page

1 4 5

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Explore:
Fit-to-Standard Workshop Execution
 Key Roles:

Explore
Conduct Fit-to-Standard Analysis
Project Business Process Configuration Technical Service
Lead Expert(s) Expert(s) Expert(s) Center

Discover Prepare Explore Realize

Create Project
Discovery Charter and
Assessment Scope
Statement
Solution Realization
Fit-to-Standard Workshops
Business Driven Fit-to-Standard
Implement Backlog
Configuration Workshop Execute Workshop – Identify Backlog Items and Requirements
Assessment Preparation
Fit-to-Standard 1-2 1-2
Document Workshop Findings wks wks
Documentation
Sprints and
Fit-to-Standard Confirmation with
System Business and IT
Preparation
Planning and Design Release
Workshops Planning

Customer Self-Enablement Customer Execution of Standard Scenarios

Inputs, Outputs, and Accelerators

Input(s): Output(s): Accelerator(s):
• Fit-to-Standard detailed • Business Driven • Process understanding • SAP Best Practices Flows and Test Scripts
agenda Configuration • Key Business Decisions • Key Business Decision log
• SAP Best Practices Questionnaire • Configuration Backlog • Backlog Template
Flows and Scripts (Response) • Roadmap items • Topic Presentation Templates
• Business Driven Configuration Questionnaire (Final) • Two-tier scenarios in SAP S/4HANA Cloud

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Fit-to-Standard Execution:
Self-Enablement Checkpoint Configuration
Expert(s)

Perform a self-enablement checkpoint for all of the Fit-to-Standard

workshop participants before the workshop. The purpose of asking
these questions to the participants is to help the configuration
expert understand how far along each business process expert is
in their self-enablement journey. Some suggested questions are:
 How many have accessed the Starter System? The Starter System allows
for users to execute the Best Practices test scripts with pre-delivered data.

 How many have accessed the implementation roadmap in Roadmap

Viewer? Content in the implantation roadmaps in Roadmap Viewer provide
guidance and assets to assist during the implementation project.
 How many have accessed SAP Best Practices Explorer? SAP Best
Practices Explore has the Best Practices test scripts and process flows.
 How many have accessed SAP Cloud ALM (if applicable)? Best Practices
test scripts and process flows can be accessed in SAP Cloud ALM. In
addition SAP Cloud ALM allows for capturing of requirements for
configuration during the Fit-to-Standard workshops.

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3 39
Run Fit-to-Standard Workshops
General Workshop Principals

Workshop Best Practices should still be followed:

 Plan in detail with templates for workshop inputs and outputs.
 Set boundaries and understand expectations at the start of each workshop.
 Provide process, value and strategic context at start of each workshop.
 Focus on business value and tie to business case and value drivers.
 Access the Scope Item Process Diagram, Process Model and Test Scripts within the SAP Best
Practices Explorer in the Scope Item details to explain and demo the S/4HANA solution functionality.
 Build off Business Driven Configuration Questionnaire(s) filled out by the customer to clarify and make
critical configuration decisions.
 Discuss any scope that has/may be impacted by a system upgrade – refer to “What’s New” Help
documentation for further guidance.
 Prioritize scope and configuration.
 Document decisions, assumptions and business impacts of new processes.
 Produce detailed documentation immediately and align with customer.
 Formal sign-off of key decisions and required configuration before realize phase starts.
 Time is limited, scope validation is not a training session, time box to drive decision making.
 Table parking lot items.
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 * Repeat process for each scenario
Fit-to-Standard Execution **Iterate through all process variations
Overall Workshop Approach Configuration Business Process

6
Expert(s) Expert(s)

Configuration expert enables

the business process expert to
Enable customer
1 Configuration expert explains
the scope item using the SAP
execute the process on their Best Practices process flow
own in the Starter system. execution of standard Review Best and responses from the
Business Driven
Team leverages the Business Driven scenarios Practices Configuration Questionnaire.
Configuration Questionnaire to
arrive at critical configuration
process flow Configuration expert
decisions. All configuration values demonstrates the scope item
required and any needed in-app using the starter system and
Identify delivered master data and
5
extensions are determined and
highlights the areas that require
documented in the backlog. The
required
customer is responsible for providing Backlog Demonstrate configuration decisions. The
value lists. i.e. product group configuration process flow is used as a point
definition. Delta Requirements
Scope Item of reference when transitioning

2
in the system.
and
Concepts
Team fosters discussion to better understand
Team identifies and catalogs the delta Identify Delta
requirements in the backlog for further Discuss how the processes the customer business requirements,
Requirements referencing the Business Driven
analysis and closure. Delta requirements fit with the customer’s Configuration Questionnaire, and to provide
are business requirements that cannot understanding of how the solution meets these
be satisfied with the standard scenarios. requirements requirements.

4
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3 41
Fit-to-Standard Execution
Workshop Decision Tree
Can you match the customer͛s
YES company process to the scope item NO
process?

Use Standard Scope Item Identify Delta

with Integration Requirements

Fit-to-Standard NO Is Integration Needed to Meet YES

Conduct Workshop Demo
the Business Process Model?

Option 1 Option 2 Option 3 Option 4 Option 5

Side-by- Side Extension

SSCUI can be used to Expert Configuration can be In-App Extensibility can be System Integration Point
through Integration can be
meet the customer͛s used to meet the customer͛s used to meet the customer͛s needed {ex. JB1) to meet
used to meet the customer͛s
process process process customer͛s process
process*

Action Item
Action Item
Action Item Action Item Action Item

Configuration
Configuration Expert(s)
Expert(s)

During Fit-to-Standard Create a backlog item in Log an integration

Workshop the backlog requirement in the
Action Item
Integration Scenario and
After Fit-to-Standard API List
Workshop

Configuration
Expert(s)
Action Item

*For additional information on extensions see

SAP Activate Methodology for Developing Cloud Extensions Update Business Process
methodology roadmap Flow for Scope Item
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Fit-to-Standard Execution
Outputs of the Workshops

OUTPUTS
 Solution impact on business processes
Business Driven
Configuration Configuration
Questionnaire (Final) Expert(s)
 Delta requirements identification and mitigation

 SAP Best Practices enablement Backlog (Prioritized)

Configuration Business Process
Expert(s) Expert(s)

 Configuration values required

Updated Integration
and Interface List
Configuration
 Value-add impact for users and business Expert(s)

Meeting Minutes &

 Expert configuration definitions Action items (Reviewed
& Finalized) Configuration Business Process
Expert(s) Expert(s)

 Awareness of KPIs addressed and impacted

Sign off of Key Decisions
Business Process

 Forms, reports, and authorizations requirements Expert(s)

Updated Process Flows

Configuration Business Process
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Thank you.
SAP Activate Methodology