MICROSOFT

POWERPOINT 2013

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INTRODUCTION
 PowerPoint 2013 is a presentation software that allows
you to create dynamic slide presentations.
 Slideshows can include animation, narration, images,
videos, and much more.

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OPENING POWERPOINT 
 When you open PowerPoint 2013 for the first time,
the Start Screen will appear.
 From here, you'll be able to create a new presentation,
choose a template, and access your recently edited
presentations.
 From the Start Screen, locate and select Blank
Presentation.
 A new presentation will appear

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4
WORKING WITH THE POWERPOINT
ENVIRONMENT
 If you've previously used PowerPoint 2010 or 2007,
PowerPoint 2013 will feel familiar.
 It continues to use features like the Ribbon and
the Quick Access toolbar
 where you will find commands to perform common tasks
in PowerPoint

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THE RIBBON
 PowerPoint 2013 uses a tabbed Ribbon system instead
of traditional menus.
 The Ribbon contains multiple tabs, each with
several groups of commands.
 You will use these tabs to perform the most common
tasks in PowerPoint.

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THE RIBBON
You'll need to move between tabs to perform common
tasks in PowerPoint. Knowing where to find the right
command will make PowerPoint easier to use.

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EXPLORING THE RIBBON
 The Home tab gives you access to the most commonly
used commands, including copy and paste, formatting,
and the New Slide command. The Home tab is selected
by default whenever you open PowerPoint.

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EXPLORING THE RIBBON
 The Insert tab allows you to insert pictures, 
charts, tables, shapes, and videos, which can help you
communicate information visually and add style to your
presentation.

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EXPLORING THE RIBBON
 You can apply themes from the Design tab.
 A theme is a predefined combination of colors, fonts,
and effects that can quickly change the look and feel of
your entire slide show.
 Different themes also include different slide layouts.

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EXPLORING THE RIBBON
 You can apply slide transitions from the Transitions tab.
 Transitions are the movements you see between slides
when presenting your slide show.

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EXPLORING THE RIBBON
 The Animations tab allows you to animate text and
objects such as clip art, shapes, and pictures.
 Animations can be used to draw attention to specific
content or make the slide easier to read.

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EXPLORING THE RIBBON
 When you're ready to present your slide show, the Slide
Show tab gives you tools to make your presentation
smooth and professional, including the option
to rehearse timings and record narration

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EXPLORING THE RIBBON
 You can use the Review tab to access PowerPoint's
powerful editing features, including spell
check and comments. These features make it easy
to review and collaborate on presentations.

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EXPLORING THE RIBBON
 The View tab allows you to switch between several
different views for your presentation,
 including Outline View, Slide Sorter, and Slide
Master.
 These views can help you prepare and organize your
slide show.

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EXPLORING THE RIBBON
 Contextual tabs will appear on the Ribbon when
working with certain items like tables, shapes,
and pictures.
 These tabs contain special command groups that can
help you format these items as needed

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TO MINIMIZE AND MAXIMIZE THE
RIBBON
 The Ribbon is designed to respond to your current task,
but you can choose to minimize it if you find that it
takes up too much screen space.
 Click the Ribbon Display Options arrow in the upper-
right corner of the Ribbon.

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TO MINIMIZE AND MAXIMIZE THE
RIBBON
 Select the desired minimizing option from the drop-
down menu:
 Autohide Ribbon: Autohide displays PowerPoint in
full-screen mode and completely hides the Ribbon.
To show the Ribbon, click the Expand
Ribbon command at the top of screen.
 Show Tabs: This option hides all command groups when
not in use, but tabs will remain visible. To show the
Ribbon, simply click a tab.

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TO MINIMIZE AND MAXIMIZE THE
RIBBON
 Show Tabs and Commands: This option maximizes the
Ribbon. All of the tabs and commands will be visible.
This option is selected by default when you open
PowerPoint for the first time.

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THE QUICK ACCESS TOOLBAR
 Located just above the Ribbon, the Quick Access
toolbar lets you access common commands no matter
which tab is selected.
 By default, it includes the Save, Undo, Repeat,
and Start Presentation commands. You can add other
commands depending on your preference.

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TO ADD COMMANDS TO THE QUICK
ACCESS TOOLBAR
 Click the drop-down arrow to the right of the Quick
Access toolbar.
 Select the command you want to add from the drop-
down menu. To choose from more commands,
select More Commands.

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THE RULER, GUIDES, AND GRIDLINES
 PowerPoint includes several tools to help organize and
arrange content on your slides, including the Ruler,
guides, and gridlines. These tools make it easier to align
objects on your slides. Simply click the check boxes in
the Show group on the View tab to show and hide these
tools

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THE RULER, GUIDES, AND GRIDLINES

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TO ACCESS BACKSTAGE VIEW
 Click the File tab on the Ribbon
 Backstage view will appear.

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OPEN AN EXISTING PRESENTATION
 Select the File tab to go to Backstage view
 Select New on the left side of the window, then click
Blank Presentation or choose a theme
 A new presentation will appear

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CREATE A NEW PRESENTATION

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CREATE A NEW PRESENTATION
 Select the File tab to go to Backstage view
 Select Open.

 Select Computer, then click Browse.

 Alternatively, you can choose OneDrive (previously

 Locate and select your presentation, then click Open.

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CREATE A NEW PRESENTATION

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PIN A PRESENTATION
 If you frequently work with the same presentation, you
can pin it to Backstage view for easy access.
 Select the File tab to go to Backstage view. Click Open.
Your Recent Presentations will appear.
 Hover the mouse over the presentation you want to pin.
A pushpin icon will appear next to the presentation.
Click the pushpin icon.

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PIN A PRESENTATION
 The presentation will stay in Recent Presentations. To
unpin a presentation, simply click the pushpin icon
again

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USING TEMPLATES
 A template is a predesigned presentation you can use
to create a new slide show quickly.
 Templates often include custom formatting and
designs, so they can save you a lot of time and effort
when starting a new project.
 Click the File tab to access Backstage view.

 Select New. You can click a suggested search to find

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UNDERSTANDING SLIDES AND SLIDE
LAYOUTS
 When you insert a new slide, it will usually have
placeholders.
 Placeholders can contain different types of content,
including text and images.
 Some placeholders have placeholder text, which you
can replace with your own text.
 Others have thumbnail icons that allow you to insert
pictures, charts, and videos

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UNDERSTANDING SLIDES AND SLIDE
LAYOUTS

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UNDERSTANDING SLIDES AND SLIDE
LAYOUTS
 Slides have different layouts
for placeholders, depending
on the type of information
you want to include.
 Whenever you create a new
slide, you'll need to choose a
slide layout that fits your
content

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INSERT A NEW SLIDE:
 Whenever you start a new presentation, it will contain
one slide with the Title Slide layout. You can insert as
many slides as you need from a variety of layouts.
 From the Home tab, click the bottom half of the New
Slide command.

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INSERT A NEW SLIDE:
 Choose the desired slide
layout from the menu that
appears.

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ORGANIZING SLIDES
 PowerPoint presentations can contain as many slides as
you need.
 The Slide Navigation pane makes it easy to organize
your slides.
 From there, you can duplicate, rearrange, and delete
slides in your presentation.

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ORGANIZING SLIDES

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ORGANIZING SLIDES
 Duplicate slides:
 If you want to copy and paste a slide quickly, you can
duplicate it.
 To duplicate slides, select the slide you want to
duplicate, right-click the mouse, and choose Duplicate
Slide from the menu that appears.
 You can also duplicate multiple slides at once by
selecting them first

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ORGANIZING SLIDES
 Move slides: It's easy to
change the order of your
slides.
 Just click, hold, and drag the
desired slide in the Slide
Navigation pane to the
desired position.

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ORGANIZING SLIDES
 Delete slides: If you want to
remove a slide from your
presentation, you can delete
it.
 Simply select the slide you
want to delete, then press the
Delete or Backspace key on
your keyboard.

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ORGANIZING SLIDES
 If you want to create several
slides with the same layout,
you may find it easier to
copy and paste a slide
you've already created
instead of starting with an
empty slide.

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CUSTOMIZING SLIDES
 To change the slide size:
 By default, all slides in PowerPoint 2013 use a 16 by 9
—or widescreen—aspect ratio.
 You might know that widescreen TVs also use the 16-by-
9 aspect ratio.
 Widescreen slides will work best with widescreen
monitors and projectors.
 However, if you need your presentation to fit a standard
4-by-3 screen, it's easy to change the slide size to fit.

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CUSTOMIZING SLIDES
 To change the slide size, select the Design tab, then click
the Slide Size command.
 Choose the desired slide size from the menu that
appears, or click Custom Slide Size... for more options.

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CUSTOMIZING SLIDES
 To format the slide background:
 By default, all slides in your presentation use a white
background.
 It's easy to change the background style for some or all
of your slides. Backgrounds can have a solid, gradient,
pattern, or picture fill.

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CUSTOMIZING SLIDES
 Select the Design tab, then click
the Format Background
command
 The Format Background pane
will appear on the right.
 Select the desired fill options. In
our example, we'll use a Solid
fill with a light gold color

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CUSTOMIZING SLIDES
 apply a theme: A theme is a predefined combination
of colors, fonts, and effects that can quickly change the
look and feel of your entire slide show.
 Different themes also use different slide layouts, which
can change the arrangement of your existing
placeholders.

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CUSTOMIZING SLIDES
 Adjusting placeholders
 To select a placeholder: Hover the mouse over the edge
of the placeholder and click (you may need to click on
the text in the placeholder first to see the border).
 A selected placeholder will have a solid line instead of a
dotted line.

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CUSTOMIZING SLIDES
 To resize a placeholder: Select the placeholder you
want to resize.
 Sizing handles will appear. Click and drag the sizing
handles until the placeholder is the desired size.
 You can use the corner sizing handles to change the
placeholder's height and width at the same time.

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CUSTOMIZING SLIDES
 Add a text box:
 Text can be inserted into both placeholders and text
boxes.
 Inserting text boxes allows you to add to the slide
layout.
 Unlike placeholders, text boxes always stay in the same
place, even if you change the theme.

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CUSTOMIZING SLIDES
 From the Insert tab, select the Text Box command.
 Click, hold, and drag to draw the text box on the slide.

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PLAY THE PRESENTATION:
 Once you've arranged your slides, you may want to play
your presentation. This is how you will present your
slide show to an audience.
 Click the Start From Beginning command on the Quick
Access toolbar to see your presentation.
 The presentation will appear in full-screen mode.

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PLAY THE PRESENTATION:
 You can advance to the next slide by clicking your
mouse or pressing the spacebar on your keyboard.
Alternatively, you can use the arrow keys on your
keyboard to move forward or backward through the
presentation
 Press the Esc key to exit presentation mode

 press the F5 key at the top of your keyboard to start a

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