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MB-800 Business Central Functional Consultant Instructor Module 3

This document outlines modules and lessons for setting up the finance management module in Business Central. The modules cover setting up accounting periods, the general ledger, payment terms and methods, the chart of accounts, posting groups, general journals, cash management including bank accounts and reconciliation, accounts payable including vendors, and accounts receivable including customers. The goal is to configure the core financial elements to process transactions and reporting.

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Mohamed Hamed
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188 views69 pages

MB-800 Business Central Functional Consultant Instructor Module 3

This document outlines modules and lessons for setting up the finance management module in Business Central. The modules cover setting up accounting periods, the general ledger, payment terms and methods, the chart of accounts, posting groups, general journals, cash management including bank accounts and reconciliation, accounts payable including vendors, and accounts receivable including customers. The goal is to configure the core financial elements to process transactions and reporting.

Uploaded by

Mohamed Hamed
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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Module 1: Set Up Finance Management

Module Agenda
 Configure accounting periods
 Configure the general ledger setup
 Create payment terms
 Create payment methods
Lesson 1: Configure Accounting Periods
Configure Accounting Periods
 Reporting periods
 Create individual periods
 Create a fiscal year
Lesson 2: Configure the General Ledger Setup
Configure the General Ledger Setup
 How to handle the general ledger and accounting features
 FastTabs:
 General: accounting features related to currencies, payment discounts, …
 Dimensions: global and shortcut dimensions
 Background posting: for general journals
 Reporting: financial reports, additional reporting currency
 Application: payment tolerances
Lesson 3: Create Payment Terms
Create Payment Terms
 Manage due dates and payment discounts
 Assign to customers and vendors
Lesson 4: Create Payment Methods
Create Payment Methods
 How to pay vendors
 How customers should pay you
 Assign to customers and vendors
 In EU: configure direct debits
Module 2: Set Up the Chart of Accounts
Module Agenda
 Create G/L accounts
 Create account categories and subcategories
Lesson 1: Create G/L Accounts
Create G/L Accounts
 Store financial data
 Local requirements
 Configure:
 Balance sheet accounts
 Income statement accounts
 VAT/Tax
 Consolidation mapping
 Addition reporting currency processing
Lesson 2: Create account categories and
subcategories
Create account categories and subcategories
 Group G/L accounts
 Financial statements
 Preconfigured categories:
 Assets
 Liabilities
 Total
 Equity
 Cost of Goods Sold
 Expense

 Create own subcategories


Module 3: Set Up Posting Groups
Module Agenda
 Overview
 Set up specific posting groups
 Set up general posting groups
 Configure the general posting setup
 Set up VAT posting groups
 Configure the VAT posting setup
Lesson 1: Overview
Overview
 Map entities to G/L accounts G/L
 Save time
Receivables
 Avoid mistakes Sales
Inventory
 Types: >> Posting COGS
 Specific posting groups Groups >> VAT
 General posting groups Tax
 VAT/Tax posting groups …
Lesson 2: Set Up Specific Posting Groups
Set Up Specific Posting Groups
Posting Group G/L Account
Specific Posting Groups Balance Sheet accounts

 Customer Posting Group


 Vendor Posting Group
 Inventory Posting Group
 Fixed Asset Posting Group
 Bank Account Posting Group
 Job Posting Group
Lesson 3: Set Up General Posting Groups
Set Up General Posting Groups
Posting Group G/L Account
General Posting Groups Income Statement accounts

 General Business Posting Group


 Who to sell to?
 Who to buy from?

 General Product Posting Group


 What to sell?
 What to buy?
Lesson 4: Configure the General Posting Setup
Configure the General Posting Setup
Matrix that combines business and product posting groups to determine the
G/L accounts used for posting

G/L
G/L Accounts
Accounts used
used to
to post:
post:

-- Sales
Sales and
and purchases
purchases
Business
Business Product
Product -- Sales
Sales and
and purchase
purchase credit
credit memos
memos
Posting
Posting Posting
Posting -- Sales
Sales and
and purchase
purchase prepayments
prepayments
Groups
Groups Groups
Groups -- …
…
Lesson 5: Set Up VAT Posting Groups
Set Up VAT Posting Groups
Posting Group G/L Account
VAT Posting Groups VATaccounts

 VAT Business Posting Group


 Who to sell to?
 Who to buy from?

 VAT Product Posting Group


 What to sell?
 What to buy?
Lesson 6: Configure the VAT Posting Setup
Configure the VAT Posting Setup
Matrix that combines VAT business and VAT product posting groups to
determine the G/L accounts used for posting

G/L
G/L Accounts
Accounts used
used to
to post:
post:

VAT
VAT VAT
VAT
-- Sales
Sales VAT
VAT
Business
Business Product
Product
-- Purchase
Purchase VAT
VAT
Posting
Posting Posting
Posting
-- Reverse
Reverse Charge
Charge VAT
VAT
Groups
Groups Groups
Groups
Module 4: Set Up General Journals
Module Agenda
 Overview
 Create general journal templates
 Create general journal batches
Lesson 1: Overview
Overview
 Journals in BC:
 General journals
 Item journals
 Job journals
 …

 Each journal has 3 layers:


 Template
 Batch
 Line
Overview
Journal
Journal Templates
Templates –– General,
General, Purchases,
Purchases, Sales,
Sales, …
…

Journal
Journal Batches
Batches –– Phyllis
Phyllis and
and Cassie
Cassie

Journal
Journal Lines
Lines
Lesson 2: Create General Journal Templates
Create General Journal Templates
 Type:
 General
 Sales
 Purchases
 Cash Receipts
 Payments
 Assets
 Intercompany
 Jobs

 Balancing accounts
 Numbers series
 Posting rules
Lesson 3: Create General Journal Batches
Create General Journal Batches
 Always at least one batch
 Optionally: multiple batches:
 User
 Type
 Period
 …
Module 5: Set Up Cash Management
Module Agenda
 Set up bank accounts
 Set up bank imports and exports
 Set up payment reconciliation journals
 Set up payment application rules
 Explore data exchange definitions
Lesson 1: Set Up Bank Accounts
Set Up Bank Accounts
 Bank account card for each bank
 Basic information: Name, address, bank account number, currency, …
 Advanced information: import/export files
Lesson 2: Set Up Bank Imports and Exports
Set Up Bank Imports and Exports
 Import bank statements
 Export payment files
 Local standards: AMC Banking, SEPA, …
 Bank account card:
 Bank statement import format
 Payment export format

 Bank import/export setup


Lesson 3: Set Up Payment Reconciliation Journals
Set Up Payment Reconciliation Journals
 Functions:
 Post bank transactions
 Reconcile bank accounts

 Import bank statements


 Automatic applications
 Set up:
 Create new payment reconciliation journal
 Select bank account
 Simplified Bank Account Card
Lesson 4: Set Up Payment Reconciliation Journals
Set Up Payment Application Rules
 How to match payment text on bank transaction with open entries
 Find match for:
 Related party
 Document number/external document number
 Amount incl. tolerance amount

 Confidence
 Default rules that can be modified
Lesson 5: Explore Data Exchange Definitions
Explore Data Exchange Definitions
 Data Exchange Framework
 Exchange of data with business partners
 Documents
 Bank files
 Exchange rates
 …

 XML schemas
Module 6: Set Up Accounts Payables
Module Agenda
 Create vendor accounts
 Create document sending profiles
 Merge vendor accounts
 Configure purchasing and payables
Lesson 1: Create Vendor Accounts
Create Vendor Accounts
 Vendor card
 Payment information:
 Payment terms
 Payment method
 Preferred bank account

 Vendor bank accounts


 Multiple accounts per vendor
 Use in payment journals
Lesson 2: Create Document Sending Profiles
Create Document Sending Profiles
 How to send documents to business partners:
 Print
 PDF
 Electronic document

 Set up multiple document sending profiles


 Set default
 Assign to customer and vendor
 Trigger by Send functions
Lesson 3: Merge Vendor Accounts
Merge Vendor Accounts
 Merge two records into one
 Duplicated field values
 Select the values to keep or discard
Lesson 4: Configure Purchasing and Payables
Configure Purchasing and Payables
 Purchases & Payables Setup
 Configure rules on processing purchases
 Assign number series
Module 7: Set Up Accounts Receivables
Module Agenda
 Create customer accounts
 Configure sales and receivables
 Enable customer payments through payment services
Lesson 1: Create Customer Accounts
Create Customer Accounts
 Customer card
 Payment information:
 Payment terms
 Payment method
 Preferred bank account

 Customer bank accounts


Lesson 2: Configure Sales and Receivables
Configure Sales and Receivables
 Sales & Receivables Setup
 Configure rules on processing sales
 Assign number series
Lesson 3: Enable customer payments through
payment services
Enable customer payments through payment services
 Collecting payments through payment services:
 Microsoft Pay
 PayPal
 WorldPay

 Link to the service is available on sales documents

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