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System Analysis of The Existing System & New Requirement

The document outlines the steps for analyzing an existing system and identifying new requirements. It involves understanding the objectives and operations of the current system, documenting processes and information flow, identifying issues, and assessing feasibility of modifications. If the existing system is no longer suitable due to changes in the business environment or needs, a redesign may be required to develop a new system that meets revised requirements and is flexible and adaptable.

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Divya Srinivasa
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55 views

System Analysis of The Existing System & New Requirement

The document outlines the steps for analyzing an existing system and identifying new requirements. It involves understanding the objectives and operations of the current system, documenting processes and information flow, identifying issues, and assessing feasibility of modifications. If the existing system is no longer suitable due to changes in the business environment or needs, a redesign may be required to develop a new system that meets revised requirements and is flexible and adaptable.

Uploaded by

Divya Srinivasa
Copyright
© Attribution Non-Commercial (BY-NC)
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPT, PDF, TXT or read online on Scribd
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System analysis of the existing system & new

requirement
• When the objectives of the information system are
finalized, it is necessary to analyze the existing
system
 Understand the existing system
 Understanding the objectives achieved by the existing
system
 Evaluating the system for computerization and its
placement in the total MIS design
 Knowing whether the system is feasible technically
and operationally
 Are the information needs fully justified?
 If so, is the cost of the system design justified to
increase the value of the information?
 Carry out the analysis at the place where the
existing system is functioning
 Note down the key personnel who contribute
towards the system operations
 Observe the system
 Define the scope of the system and its objective
 Collect all the documents which are raised in the
system
 Collect separately the outputs which has
statements, reports, memos, etc.
 Make a list of rules, formulae, guidelines,
policies, etc., which are used in the existing
system
 Note down the check points and the controls used
in the system
 Study the flow of data in the system from one
stage to the other
 Make a small system note as base document and
discuss with head of the departments
 Examine whether the achievement of the
system’s objective is feasible in the present
system
 If there are problems in the feasibility of
implementation, then examine whether the
present system can be modified.
 Draw a revised system flow chart to indicate
how the system runs the major steps of
processing the information
 Discuss the flowchart with the person operating
the system so that they understand the system
 Prepare a report and get it approved by the head
persons
 Analyze the requirements of the information and
reports from the utility point of view
 Compare the cost of old and new system, and the
benefits offered
 Obtain approval of the new system from the users
 Write a system manual for use of the people in
department and for reference to the other users of
the system
 In a number of cases when legacy systems have
outlived their utility or a new business
environment requires a totally radical approach,
the analyst is called for redesigning the process,
practices and procedures.
 Changes in corporate environment
 Need for thinking beyond the four walls
 Change in management philosophy, hence change
in MIS function
 Change in Process of decision making
 An organisation is looked as a process
organisation as against a functional organisation
 Work culture change – From single hierarchical
command control principle to collaborative
working group principle
 In such changed environment, the information
system architecture, the design and processes, the
hardware-software configuration Should be
restructured to meet this changed requirement
 The trend is towards achieving potentially flexible,
adaptable to the new technology and easy to use.
 Need for making choices between different variants
such as UNIX OS, windows NT and so on,
 Definition of the system and its
objectives
 Development of the system

 Installation of the system

 Operation of the system

 Review and evaluation

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