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Time Management: National Seminar, Synergy Institute of Engineering &technology, Dhenkanal

The document discusses time management, defining it as the process of planning and exercising control over activities to increase effectiveness, efficiency, and productivity. It emphasizes the importance of setting goals and priorities, managing distractions, and adapting time management strategies based on one's role as a student, manager, or person in different situations. Effective time management is important as it helps control workdays, improves productivity and quality of work, reduces stress, and boosts career opportunities.

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abinash771315
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49 views

Time Management: National Seminar, Synergy Institute of Engineering &technology, Dhenkanal

The document discusses time management, defining it as the process of planning and exercising control over activities to increase effectiveness, efficiency, and productivity. It emphasizes the importance of setting goals and priorities, managing distractions, and adapting time management strategies based on one's role as a student, manager, or person in different situations. Effective time management is important as it helps control workdays, improves productivity and quality of work, reduces stress, and boosts career opportunities.

Uploaded by

abinash771315
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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TIME MANAGEMENT

NATIONAL SEMINAR,
Synergy Institute of Engineering &Technology ,Dhenkanal
WHAT IS TIME
• Meaning given in English Collins dictionary :
• It is existence as a succession of states
• Hour
• Duration
• Period
• Point in duration
• Opportunity,
• Occasion
• Measurement of time : second, minute, hour ,day, week, month, year, decade,
century , millennium ,eon
PHILOSOPHY OF TIME
• Time waits for none
• Time is money
• Better three hours too soon than a minute late
• Lost time never found again
• Time is most valuable thing a man can spend
• Time is the wisest counselor of all
WHAT IS MANAGEMENT
Meaning of word manage given in English dictionary :
To be in charge of ,administer , succeed in doing , control ,handle ,cope
with, conduct , carry on , persuade
Management means administration, skillful use of means
WHAT IS TIME MANAGEMENT
• Time management is the process of planning and exercising conscious control of specific
activities , especially to increase effectiveness, efficiency and productivity
• Time and tide waits for none : perishable
• Effective planning
• Setting goals and objectives
• Setting deadlines
• Delegation of responsibilities
• Spending right time on right activity
• Be organized
• Do not misuse time
• Be focussed
MANAGING TIME EFFECTIVELY
• Setting goals correctly , setting goals that are achievable and
measurable
• Prioritizing wisely ,doing the tasks based on importance and urgency
• Setting time limit to complete a task
• Taking a break between tasks
• Organizing yourself
• Romoving non-essential tasks and activities
• Planning ahead
WHY TIME MANAGEMENT IS
IMPORTANT
• It helps you control your workday
• It produces better work
• It helps in delivering on time
• It reduces stress
• It improves career opportunities
• It boosts confidence
• It makes you more efficient
BASICS OF TIME MANAGEMENT
• Plan ahead
• Prioritize tasks
• Eliminate distraction(social media sites ,smartphones , some co-
workers)
• Do not multitask
• Reward yourself with for finishing a task
TIME MANAGEMENT FOR STUDENTS
• Make a schedule
• Use an agenda
• Elimination of distractions(cell phones , social media)
• Set goals for each day
• Work on assignment early
• Make a Project Plan
• Work on one thing at a time
• Start early in the day
• Sleep for eight hours of sleep
TIME MANAGEMENT FOR MANAGERS
• Four Ds- Do, Defer, Delegate and Delete
• Management Skills : prioritize , to-do-list , be focussed , structured
schedule , track your time
• Planning
• Communication
• Decision-making
• Delegation
• Problem –solving :allotment of time
• Motivating :how much time to devote
PRACTICING TIME MANAGEMENT
• Practice of time management will vary from position to position-as a civil
servant whether one is Assistant Collector , Sub-Collector, ADM , Project
Director , Collector, Commissioner or Member of Board of Revenue . While
in Secretariat post can be Under Secretary ,Deputy Secretary, Joint
Secretary, Additional Secretary , Secretary ,Additional Chief Secretary and
Chief Secretary . While in PSU it will be different from Factory Manager ,
Chief Executive(Sugar factory ,IPICOL)
• Diplomat
• In private sector, time managing will be different from public sector
• Representatives of people(MLAs, MPs, MLCs, Chairman Zilla Parishad,
Panchayat Samity and Sarpanch) and Minister
COMMON PRACTICE
• Diary :Government Diary is designed to record what to do according
to hours
• Note Book
• Steno , private secretary or administrative assistant reminds one of
next appointment
• Phone calls-some are routed through steno or private secretary-RAX
• TV in office
• Meeting people-public relations
• Conduct of interview
BALANCING OF TIME
• Time for self(daily routine), for family , reading(newspapers,
journals ,magazines , books) and study and for office , for business
,for friends
• Sleep, exercise , breakfast, lunch and dinner
• Entertainment-cinema , circus, theatre, dance , ballet ,Yatra ,T V shows
• Social obligations- marriage , thread ceremony, family picnics, official
parties
• All work no play makes Jack a dull boy
DISRUPTION,DISTURBANCE&
DISLOCATION
• Phone, smart phone , cell phone , noise of procession ,bands
,loudspeakers ,power failure
• Friends and relatives –no respect for other people’s time
• Emergency-medical condition , fire or storm
DIFFERENT APPROACH FOR
DIFFERENT SITUATION
• Young ,middle aged , elderly, senior citizens and retirees
• Normal time
• During pandemic
• Other situations like war,
• Use of technology
CONCLUSIONS
• Time is perishable , irretrievable and precious
• Efficient use of resource
• Planning, prioritizing, and elimination of non-essential
• Use of technology
• Different situation will demand different approach

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