UNIT III - CLOUD COMPUTING FOR EVERYONE

Centralizing email Communications

• Cloud computing for families by examining how a typical family

an use cloud-based tools to help improve communications
between family members.

• The key here is to enable anywhere/anytime access to email. If

you wanted to check your home email from work, it took a bit of
juggling and perhaps the use of your ISP’s email access web page.
That web page was never in sync with the messages on your
home PC, of course, which is just the start of the problems with
trying to communicate in this fashion.

• A better approach is to use a web-based email service, such as

Google’s Gmail (mail.google.com), Microsoft’s Windows Live
Hotmail (mail.live.com), or Yahoo! Mail (mail.yahoo.com). These
services place your email inbox in the cloud; you can access it
from any computer connected to the internet.
 Collaborating on Schedules
• It comes to coordinating multiple individuals or families in a
community activity; you have your work cut out for you.
Whether it’s a youth sports team, community organization,
school event, or some community event, trying to line up
who’s free and who’s not on a given evening takes a lot of
effort—unless, that is, you’re using web-based scheduling
tools.
• One of the most common community activities: youth sports.
whatever the sport, there’s a lot of activities that need to be
scheduled—practices, home games, away games, team
meetings, you name it. Multiply the number of players (and
coaches) on each team times the number of events, and you
see the complexity; it gets even worse if you’re trying to
manage events for an entire league.
 Collaborating on To-Do Lists
• Let’s start with simple task management, in the
form of the old-fashioned todo list. These are
web-based lists that multiple group members can
access from any web browser. Tasks are entered
(complete with due date) and checked off when
completed.
• (www.blablalist.com), Remember the Milk
(www.rememberthemilk.com),
• Ta-da List (www.tadalist.com), Tudu List
(www.tudulist.com)
Remember the Milk
• When you need to “remember the milk” at
the grocery store, check out the aptly named
Remember the Milk (
www.rememberthemilk.com) web-based to-
do list manager. Once you create a list, you
can arrange reminders via email, instant
messaging, or text messages to your mobile
phone.
Ta-da List
• Here’s another web-based to-do list manager.
Ta-da List (www.tadalist.com) lets you make
all sorts of lists, share them with friends,
family, and co-workers, and then check off
items as they’re completed.
• You can use Ta-da List to keep track of...
• Thank you notes to write
• Restaurants to check out
• Household everyday jobs for your spouse
• Cities you want to visit
• Homework assignments
• Agenda for the weekly meeting
• Famous quotes you don't want to forget
• Things to pack for your trip
• People to invite to the party
• Points to discuss on the conference call
• ...and a whole lot more...
Tudu List
• Tudu List (www.tudulist.com) is a little
different from other to-do list managers in
that it also includes a web-based calendar.
Items are added both to the appropriate to-do
list and to your calendar, on the date they’re
due.
• Tudu Lists is an on-line application for managing todo
lists.
• Tudu Lists is a very simple application, which you can
start using in seconds - but with some advantages
over your home-made Excel todo list:
• Tudu Lists is web-based, and accessible from
anywhere on the planet.
• Tudu Lists can be shared amongst people: you
can share lists with your friends, family or co-
workers.
 Collaborating Contact Lists.
• Salespeople have to deal with lots and lots of contacts. Not
only is their address book full, they need to know when to
contact certain clients, when follow-up calls are necessary,
what the boss needs them to do today, and the like.
• The solution, of course, is a web-based contact
management or customer resource management (CRM)
application. These programs are tailored to the needs of a
busy salesperson and come complete with features such as
activity scheduling, appointment reminders, email
templates, and the like. Among the most popular of these
applications are BigContacts
• (www.bigcontacts.com), Highrise (www.highrisehq.com),
and the market leading Salesforce.com
(www.salesforce.com).
Our IT Vision: Salesforce on Salesforce

Organization Operations Infrastructure

Improve Productivity Improve Reduce

& Innovation Efficiency Cost
Our Transformation Took Five Stages

Implement Create Add complex Design, build Continuously

Salesforce business functionality and deploy improve
applications specific mission critical existing apps
requirements applications and deliver new
apps
Stage 1: Implement Core CRM Solution

Implement change
management strategy

Centralize Salesforce
administration into IT

Define and build

operational processes
Stage 2: Customize to Automate Basic
Processes
Eliminate rogue spreadsheets,
manual processes and databases

Review project portfolio for cloud

opportunities

Train All IT Employees on

Force.com

Develop integration strategy and

solutions
Stage 3: Extend Automation with
Custom Apps
HCM and Recruiting
Organizational alignment
with cloud model

Agile development
methodology to develop 5
times as fast with half the
cost

Refine business and IT roles

and processes to reduced
project requests by 70%
Stage 4: Commit to Platform for App Development

Transitioned 30% of IT Staff to development

Quote to Cash
Delivered projects 5 times faster

Deployed complex business automation. Cost

avoidance of $120K capital and 22% reduced
maintenance for one project

Reduce datacenter footprint with 40%

reduction in cost

Enterprise Service Bus

 Stage 5 Iterate: Run Our Business in
the Cloud

Human
Customer Sales & IT Compliance
Capital Finance Development
Service Marketing Infrastructure and Risk
Management

Workday HCMD Coupa Salesforce SFA Development IT Compliance/Ri

Procure to Customer Domain Infrastructure sk Domain
Salary.com Marketing
Pay Service Support
Salary Manager Program and Audit Controls
Click to dial (CTI
Concur T&E Salesforce Resource Portfolio Management
Performance Integrations)
Manager Content Management Management
Management
Event
Manhattan Salesforce Agile Scrum Compliance
Time-off Management
Space & Ideas and Bug
Manager IT Help Desk
Lease Opportunity to Management
Plateau
Volunteer Management Quote LiveOps
Learning QA Test
tracking
Contract Management Quote to cash Director Asset
ADP Payroll Management Management
Professional Sales
iemployee Time Services Compensation Intranet
Tracking Management Checkout E- Google Apps
commerce
Live Chat
(Google)
 Cloud Computing for the community
One of the key components of any community collaboration is
communication.
That makes using traditional desktop email, such as Microsoft
Outlook or Windows Mail, problematic. The better solution
when communication on community issues is to use a web-
based email program, such as Gmail (mail.google.com),
Microsoft Windows Live Hotmail (mail.live.com), or Yahoo!
Mail (mail.yahoo.com).
These programs can be accessed from any computer
connected to the Internet. You use your web browser to send
and view email messages hosted on the web.
 Collaborating on Group Projects and
Events
Community groups often have a lot on their plates.
Someone has to schedule the next fundraiser, someone
else needs to print up flyers, someone else is in charge
of recruiting new members…there’s just a lot of stuff to
do! How does your community group manage all these
activities?

In the new world of cloud computing, the best way is

with a web-based application— which anyone in the
group can access.
 Cloud Computing for the Corporation
• Companies large and small recognize the cost savings and
productivity enhancements of using web-based tools to
manage projects, collaborate on documents and presentations,
manage enterprise wide contacts and schedules, and the like.
• Managing Schedules
• Managing Contact Lists
• Managing Projects
• Collaborating on Reports
• Collaborating on Marketing Materials
• Collaborating on Expense Reports
• Collaborating on Budgets
• Collaborating on Financial Statements
• Collaborating on Presentations
• Presenting on the Road
• Accessing Documents on the Road
 Managing Schedules
• Appointment Quest Online Appointment Manager — easy to
use web-based appointment scheduling software solution.
Appointment Quest enables you to manage your customers,
personnel, schedules, appointment calendars — all in one
place, from any place.
Appointment Quest Online Appointment Manager can be
used as an internal scheduling system, or be configured to
allow your customers to book appointments with you online.
You can use it in a single location, or across multiple offices.
You can have multiple users working in it at the same time,
scheduling appointments simultaneously — no mistakes,
no overbooking, all in real-time.

http://www.appointmentquest.com/
 Managing Contact Lists
• Salespeople have to deal with lots and lots of contacts.
Not only is their address book full, they need to know
when to contact certain clients, when follow-up calls
are necessary, what the boss needs them to do today,
and the like.
• The solution, of course, is a web-based contact
management or customer resource management
(CRM) application. Among the most popular of these
applications are BigContacts
• (www.bigcontacts.com), Highrise
(www.highrisehq.com), and the market leading
Salesforce.com (www.salesforce.com).
Managing Contact Lists
 Managing Projects
• easier with the use of a web-based project
management application.
• features may include group to-do lists, web-
based file sharing, message boards, time and
cost tracking, and so on.
• And the most robust of these apps lets you
manage multiple projects simultaneously;
users can schedule their time across multiple
projects and make sure they’re not doing two
things at once.
 Collaborating on Reports
• online collaboration is one of the chief benefits of
cloud.
– such as Google Docs (docs.google.com) or Zoho
Writer (writer.zoho.com).
• Access the same master document, online and in real
time.
• web-based word processors work in conjunction with
full-fledged web based office suites.
 Collaborating on Expense Reports
• If you spend your company’s money, you have to account for
it.
• The paper or electronic report must then wend its way
through your company’s various levels of approval: your boss,
your boss’ boss, the accounting department, the HR
department, and who knows how many more people before
the accounting folks finally cut you a check.
• the expense reporting function on the web.
 Collaborating on Budgets
• we’re on the topic of money,
• Every department is involved, with managers required
to submit complete department budgets
• a web-based application to create a single
budget document for all departments on the
web.
• Collaborating on Financial Statements
• Presenting on the Road
– lets you have real-time text-based interaction with
interested participants.
– called web conferences