Human resources slide 1

SELF MANAGEMENT

SEMESTER 6 – A&F
WEEK 1
“Do not go by my humble beginnings. Be wary of my enormous vision.”
― Manoj Arora, Dream On
 TODAY’S
Human SESSION slide 2
resources
INCLUDES
Introduction and ground rules

What is self management?

Why are self management skills
important?

How to improve self management

skills?

Lecturer – Barirah Zaufishan

3/2/2021 Department of Management Studies, Bahria University, Islamabad Campus, 2
Pakistan
How this course will be conducted?

• 16 Classes @ 3 Hours = 48 Hours

Holistic &
Holistic & Integrated
Integrated Teaching
Teaching Encourage Analytical,
Encourage Analytical, Critical
Critical and
and Creative
Creative Thinking
Thinking
Approach
Approach (Cramming Severely
(Cramming Severely Penalized!)
Penalized!)

Subject Exposure:
Subject Exposure: Supplemented by
Supplemented by Occasional
Occasional Handouts
Handouts
Comprehensive and
Comprehensive and Insightful
Insightful

Real-Life Examples
Real-Life Examples and
and Case
Case Studies
Studies Two Examinations
Two Examinations (Midterm,
(Midterm, Final)
Final)
One Group
One Group Assignment
Assignment

Lecturer - Barirah Zaufishan; Department of Management

2/1/2020 3
Studies
The “Formula for Success” In This Course

Success = f(ABL, INT, INQ, ABS, CRIT, ALY, CRE, CS)

• ABL: General Ability • CRIT: Critical Thinking

• INT: Interest • ALY: Analytical Skill

• INQ: Inquisitiveness • CRE: Creative Skill

• ABS: Absorption Capacity • CS: Common Sense

2/1/2020 Lecturer - Barirah Zaufishan; Department of Management Studies 4

 THE
ESSENCE OF
KNOWLEDG
E
IS HAVING
IT TO APPLY
IT

(Chinese Philosopher Confucious)

(551 B.C – 479 B.C)

Lecturer - Barirah Zaufishan; Department of Management Studies 2/1/2020 5

 GROUND RULES OF CLASS
 Cellphones on silent
 Classes on time;
 Starting class = Time of class + 10 Minutes = Lecture Starts
 Anyone entering the class after 10 minutes will loose 1 hour worth of
attendance.
 Attendance mandatory for each class. If at time of attendance not
available – will be marked absent.
 2 attendances will be taken in class; First start of class; second right after
break
 Break time = 20 minutes
 Namaz break (10 – 15 minutes) only for praying and lecture will continue

 Quizes (3 Nos), Missed it – your loss

Lecturer - Barirah Zaufishan; Department of Management Studies 2/1/2020 6

 Assignments (3 Nos) as per the need
 For quizzes and Assignments time and date will be communicated to
all one week prior to taking it.
 Assignments will have to be submitted one day before the next session

 Mids and Finals –

 No grace marks, only 1 mark if next grade is being compromised
 Finals – will have the 10% of course before mids

 CRs to communicate directly with faculty

 Students who want to connect directly for any query can reach me at official
email ID i.e. [email protected]
 Course pack will be google drive to CR

Lecturer - Barirah Zaufishan; Department of Management Studies 2/1/2020 7

 Two-Way respect for gender students and faculty shall be
maintained. Strict disciplinary action is liable to be taken in case
of discrepancy/ies.
 How to answer questions in Mids. and Finals will be discussed
before first assignment and will prevail for the remaining period
of semester.

Lecturer - Barirah Zaufishan; Department of Management Studies 2/1/2020 8

COURSE ASSESSMENT
The Midterm & Final Examinations

All students must sit through a mid-term examination (25

marks) and a terminal examination (40 Marks).

Students who can apply their knowledge holistically and

creatively to real or fictitious situations can expect to perform
very well in both examinations.

Quality of answers, not quantity is the main criteria of

evaluation.

Zero marks for irrelevant material or “reproducing“ my PPT-

slides.

Lecturer - Barirah Zaufishan; Department of Management Studies 2/1/2020 9

 The Team-Based Class Assignment
 The Team-Based Class Assignment is a  Think Carefully Before Attempting.
mandatory part of the course.
 Quality and Original Work Only.
 The class assignment‘s purpose is to
determine if, how and to what extent the  Contribution by all Team Members.
concepts, processes, tools etc. studied in  Relate to Your Own Experience.
this course have been, or can be, applied
by the student in both personal and  Late and/or Voluminous Submissions, and
professional dimensions. Resubmissions not acceptable.
 Submit Hard Copy and eDocument.
 Use Assignment Structure Template.
 No Plagiarism/Copy-Pasting from the
Time flies! Therefore, do not Internet (assignment gets zero marks for
procrastinate over your assignments. this!).
You may find them to be more
demanding than they seem at first  No Arguing Over Marks!
glance.

Lecturer - Barirah Zaufishan; Department of Management Studies 2/1/2020 10

RECOMMENDED COURSE
TEXT BOOKS

Lecturer - Barirah Zaufishan; Department of Management Studies 2/1/2020 11

SELF MANAGEMENT
 also referred to as ‘Self Control’ or ‘Self Regulation’.

It is the ability to regulate/control one’s emotions, thoughts, and

behaviors effectively in multiple different situations.
 Encompasses managing stress, delaying gratification, motivating
oneself, and setting and working towards personal, academic and
professional goals.
 When you have strong self management skills, you tend to be more
successful in every sphere of life.

Lecturer - Barirah Zaufishan; Department of Management Studies 2/1/2020 12

Why Self Management is important?
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Lecturer - Barirah Zaufishan; Department of Management Studies 2/1/2020 13

Self Management Skills

• Being able to analyse your situation, identifying strengths, weaknesses,

opportunities and threats;
• Identifying resources and sources of support;
• Managing your time;
• Adopting attitudes that support your aims;
• Taking a solution focused approach to managing problems;
• Managing your own emotions;
• Coping when in distress;
• Managing change, uncertainty and confusion
Areas of Self Management

1. Personal Skills 3. Group Skills

• Self Awareness • Empowering and delegating
• Stress Management • Building effective teams and
• Problem Solving teamwork
2. Interpersonal Skills • Leading positive change
• Building relationships
• Gaining power and influence
4. Communication Skills
• Motivating others • Presentation skills
• Conflict management • Conducting interviews and
meetings
Lecturer - Barirah Zaufishan; Department of Management Studies 2/1/2020 16
 EXAMPLES OF SELF MANAGEMENT SKILLS
 Reliability: when you make a promise, you follow through.
 Stress Management: in high pressure situations, you remain calm and
collected. Instead of loosing your focus and cool, you find a way to solve
the problem.
 Time Management: you prioritize your tasks and get them done on
time. So you stay motivated and avoid procrastination.
 Trustworthiness: people around you trust what you say and believe
that you will act in the best interest of everyone.
 Adaptability: when things change suddenly, you figure out ways to
embrace new situations and eventually it starts coming to you naturally.
 Conscientiousness: you are always mindful of what you say and the way
you treat others.

Lecturer - Barirah Zaufishan; Department of Management Studies 2/1/2020 17

SELF MANAGEMENT STRATEGIES

The most effective strategy is PROACTIVENESS.

• Involves action long before the distraction or
decision point occurs.
• They can be practiced repeatedly long before they
are needed.

1. Situation Oriented
2. Cognitive oriented
3. Impulse/emotional suppression oriented
 SITUATION ORIENTED
STRATEGIES
Choose the situation: Choose to be in places or
with people who help you manage yourself
• E.g. hang out with students who are
working diligently; take a route home that
avoids the mall; etc.

Modify the situation: Modify a situation you can’t

avoid
• E.g., sit at the front of the class instead of in
the back with distracting friends; walk away
from a fight that’s about to happen; set
artificial early deadlines to ensure work gets
done on time; etc.
Lecturer - Barirah Zaufishan; Department of Management Studies 2/1/2020 19
 COGNITIVE ORIENTED
STRATEGIES
Change your attention: Attend to aspects of a situation that reduce
temptation or increase focus on a goal.

• E.g. track the speaker in class; focus on deep breathing in an

emotionally charged situation; etc.

Change how you think about a situation or a choice: Make a distraction

less appealing or make the long-term goal more appealing.

• E.g., instead of thinking of homework as a chore, think of how good

you feel when your homework is done and you are prepared for class;
imagine there’s a big bug crawling on the marshmallow; etc.

Lecturer - Barirah Zaufishan; Department of Management Studies 2/1/2020 20

IMPULSE/EMOTIONAL SUPPRESSION
ORIENTED STRATEGIES
– hard to implement, least effective, and require the
most cognitive energy to attempt.

Quash an impulse: Attempt to quash an undesired

impulse or emotion after it has developed.

• E.g., try to stop thinking about eating the treat

sitting in front of you.
How to improve self management skills?
• Prioritize your wellbeing
Often people loose their temper or become disorganized
when they aren’t feeling like their best selves.
When you prioritize your own self, you can be more in
control of your own wellbeing i.e. you will be more in
control of the way you act.
• Eating healthy, getting enough sleep, and regularly exercising.
• Finding ways to relax, getting the support you need, and
being more mindful are all ways you can feel more centered.
How to improve self management skills?
• Practice being patient
Managing yourself is much easier when you have a strong
sense of patience. For many people, this characteristic
comes with practice.
When trying to be more patient, remember that:
• everyone works on their own timeline.
• Likewise, embrace the fact that you don't have control over
many situations and simply need to remain calm as you wait.
How to improve self management skills?
• Focus your attention on one task
Contrary to popular belief, people do not have the ability
to successfully multitask.
In order to feel more organized and on top of your work,
try to focus all of your attention on one task at a time.
• By creating your own organizational system that helps you
prioritize your responsibilities, you can feel calmer and
focused. This strategy can help you avoid feeling
overwhelmed or stressed.
How to improve self management skills?
• Reflect on your strengths
Take a moment to think about what skills you do best. By
understanding what you're good at and making an effort
to become an expert in these areas, you can be in more
control of your career trajectory.
For instance, if you are a great communicator, you could
aim for a role where you can work directly with others.
Embracing your strengths can help you feel more
confident and at ease.
How to improve self management skills?
• Set goals
Setting your own goals shows that you have the self-
control to reach your ambitions.
By staying on track and measuring your progress, you are
conveying that you can manage your time and priorities.
When setting goals, follow the SMART goal method,
meaning that your goals should be specific, measurable,
achievable, relevant, and time-bound.
How to improve self management skills?
• Plan for each workday
Keeping a calendar can help you stay organized for the week.
Map out all of your tasks and prioritize when you need to
complete each one. At the end of each workday, set aside
some time to assess what you still need to complete the next
day.
There are also many things you can do at home to assure
you'll have a successful workday.
• Examples include picking out your outfit the night before, meal
prepping, and getting to bed early.
How to improve self management skills?
• Come to meetings prepared
One way to show your colleagues that you have self-
control is by being a valuable resource in a meeting.
This means that prior to the meeting, you are organizing
your notes, preparing talking points, and gathering
important information. Make sure to arrive at the
meeting on time or a few minutes early as well.
On days when you know you have a meeting, make sure
to eat a healthy breakfast, and give yourself enough time
to get ready for work.
How to improve self management skills?
• Think before you speak
When discussing a project with colleagues, think through
what you're going to say. This way, you can avoid hurtful
responses and offer truly valuable insights. Even if you
have critiques, there are always alternative ways to share
your thoughts in a productive and professional way.
Lecturer - Barirah Zaufishan; Department of Management Studies 2/1/2020 30