PROCESSES AND PROCEDURE FOR

INSTRUCTIONAL SUPERVISION

SUBJECT : MA105 MANAGEMENT AND SUPERVISION

INSTRUCTOR: DOC. ISRAEL REVECHE
PREPARED BY : JOHN KENNY DAI R. RUFON
 PROCEDURE FOR COLLABORATIVE SUPERVISION

PHASES SUPERVISOR/TEACHER ACTIONS   MEANS OF

SUPERVISOR TEACHER VERIFICATION

PHASE I – PRE 1. Identifies/recognize the strengths and needs of the Submit TSNA & IPPD for school consolidation Teacher’s TSNA
SUPERVISORY teacher in a school. Results and IPPD
VISIT
2. Holds conference with the school head/ principal. Minutes of
the meeting
3. Request school head to submit Teacher Pre Submits pre- observation form to the school head Accomplished
Observation form. Preobservation
Form to the school
head

4. Agrees on the Date of Formal School Visit and Agrees on the date for the Accomplished
Observation. Supervisors visit and observation Instructional
Supervision
Form (Pre –
Observation)

5. Prepares for the Formal school visit and Prepares for the school visit and observation. Observation
observation. Schedule of
Supervisor
 PROCEDURE FOR COLLABORATIVE SUPERVISION

PHASE II – ACTUAL Supervisor Teacher MOV’s

SUPERVISION 1. Supervisors, School Head and the Teacher hold brief conference. Minutes of the meeting
(School Visit and
Actual Observation) 2. Supervisors and Teacher review the pre- observation form filled up by the teacher to clarify what has Form 1 reviewed and signed
been agreed upon as instructional actions to improve teaching and learning. by the supervisor

3. Supervisors with the school head together observe class using the appropriate Form for Observation – Pre –
3A and taking into account the planned activity as agreed upon. observation form Lesson
Plan
4.Teacher holds actual class as planned with the supervisor Actual observation form 3A
Note: Actual class observation should be form 40 minutes to 1 hour only.
5. Supervisors conduct other non – class observations using the form for observation – 3B and 3C with the Accomplished Observation
assistance of the teacher to make clarifications. Form 3B & AC Journals
Observations are made both formally and informally through a walk though process. entry of supervisor

5. Supervisor conducts informal interviews with the teachers peers Teacher continues with other Journal entry
lessons for the day.

6. Supervisor and teacher review the Teacher Portfolio to validate observation and allow the teacher to Portfolio Documents
show and explain evidences included in the portfolio.
7. Supervisor together with the teacher consolidate all observations for the post – observation conference Consolidated
and submission to the school head. Form 2, 3A,
3B, 3C JEL
agreement
 PROCEDURE FOR COLLABORATIVE SUPERVISION

PHASE III – POST 1. Supervisor, School Head and the Teacher hold Post – observation conference. Accomplished
OBSERVATION Post –
SUPERVISION observation
    Form
1.1 Supervisors commends teacher for the strengths in the Teacher recognizes his/her Post –
actual teaching and other observed indicators. own strengths and needs observation report
in the
implementation of the
lesson plan

1.2 Supervisors together with the teacher analyze what transpired in the actual teaching.
Both identify what factors led to the teachers success and what instructional needs require Plan and schedule of the
immediate solution. next
supervisory visit.
1.3 Both the supervisor and the teacher find probable solutions for the identified
instructional problems through negotiating and problem solving.

1.4 Supervisor and teacher agree upon the solution to the identified instructional problem
and discuss the steps/ strategies/ approaches to be followed.

2. Supervisors, teachers and the school head mutually agree on the next supervisory action Schedule and plan of the
for the professional growth and development of teachers. next school visit.
INSTRUCTIONAL SUPERVISION PROGRAM TEMPLATE
PHASE I – START UP

 To star up, supervisor make clear the specific purpose of the

supervision. The purpose is derived from the expressed need of
the teacher or the requirement of the DepED through the
specific issuance/memo/order. Appropriate approval of the Start
Up Visit has to secured and the preparations for the buildup
should be made during the START UP PHASE.
INSTRUCTIONAL SUPERVISION PROGRAM TEMPLATE
PHASE I – START UP
 1. Identify the purpose of the Teacher Support Visit
 _______ Need based (TSNA &IPPD) _________ Supply based (Dep ED Issuances)

 _________1.1 Diagnostic. Formative Approach (as component of the CB – PAST)
 _________ 1.2 Support Intervention Visit
 ( ) Demonstration
 ( ) Mentoring
 ( ) Coaching
 ( ) Study Group
 ( ) SLAC
 ( ) Action Research
 ( ) Job embedded Learning
 ( ) Walkthrough
 ( ) Workshop
 ( ) Others ( identify)
 ________ 1.3 Follow up visit of support intervention ________ 1.4. Celebration of Best Practices.

 2. Secure the approval of the Teacher support visit from the school head.
 District Supervisor(if applicable) and the teacher.
PHASE II-BUILD –UP-ON SITE VISIT/OFF SITE TEACHER SUPPORT

 To build –up, the supervisor may either be in the school site to have a
face to face interaction with the teacher or on line ( if facility is available)
and both parties to agree. Appropriate procedure for the school visit
should be observed it. It usually begin with the pre conference to
establish rapport and clarify the purpose of the visit. Build-Up activities
may vary according to the purpose of the visit.
PHASE II-BUILD –UP-ON SITE VISIT/OFF SITE TEACHER SUPPORT

The activity may include;

 Pre-conference ( School head, Teacher, Supervisor)

 Actual Support Activities
( ) Diagnostic / Formative Appraisal Observations
( ) Support Intervention Activities
( ) Follow – up / Walkthrough Activities
( ) Feed – backing and Teacher Dialogue
 Post – conference (Teacher,Supervisor,School,others)
PHASE III-CLOSURE AND MOVE ON

 Phase III must provide closure of the single or series of activities from Phase I to Phase II .
An exit conference is required as a cleaning house, reflection on the supervisory process.
The evaluation phase takes care of the accountability of all concerned: the teacher , the
supervisor and the other stakeholders in the school community. The celebration of Teacher,
Supervisor, School or PLC is an important activity in phase III. This will acknowledge the
effort of the whole learning community for the support of the professional development of
the Teacher Celebrations may come in different innovative forms like photos, exhibits,
portfolio display, day of recognition like demonstration of best teaching lesson plan, teacher
testimonies, and many others. The celebration brings closure to the supervisory activity.
PHASE III-CLOSURE AND MOVE ON

 The closure is a temporary pause of the process. Teacher support will move – on from supervision to a wider
involvement of the Professional Learning Community (PLC) where the professional nurturance will continue. The
transformative leadership role of the supervisor in the Professional Learning Community will be enhanced.

 Exit Conference

 Evaluation

 Celebration/ Show case

 Connecting to the Professional Learning Community ( PLC)

 PROCEDURE FOR DIRECTIVE SUPERVISION
PHASES SUPERVISOR/TEACHER ACTIONS MEANS OF

  SUPERVISOR TEACHER VERIFICATION

PHASE I – PRE 1. Identifies/recognize the strengths and needs of the Submit TSNA & IPPD for school consolidation Teacher’s TSNA
SUPERVISORY teacher in a school. Results and IPPD
VISIT

2. Holds conference with the school head/ principal. Minutes of

the meeting
3. Request school head to submit Teacher Pre Submits pre- observation form to the school head Accomplished
Observation form. Preobservation Form
to the school head

4. Agrees on the Date of Formal School Visit and Agrees on the date for the Accomplished
Observation. Supervisors visit and observation Instructional
Supervision
Form (Pre –
Observation)

5. Prepares for the Formal school visit and Prepares for the school visit and observation. Observation
observation. Schedule of
Supervisor
 PROCEDURE FOR DIRECTIVE SUPERVISION

PHASE II – Supervisor Teacher MOV’s

ACTUAL 1. Supervisors, School Head and the Teacher hold brief conference. Minutes of the
SUPERVISION (School Visit and Actual meeting
Observation)
2. Supervisors reviews the pre – observation form of A teacher prepares class for actual teaching. Form 1 reviewed
the teacher. and signed by the
supervisor

3. Supervisors together with the school head observe A teacher holds actual class as planned. Pre –
class using the appropriate Form for Observation – observation form
3A. Lesson Plan
Note: Actual class observation should be form 40
minutes to 1 hour only.
4. Supervisors conduct other non – class observations A teacher continues with her/his daily school Observation form 3B
using the form for observation – 3B and 3C. activities. & 3C

5. Supervisors conducts informal interviews with the notebook

teachers peers
6. Supervisor peruses the teachers Teacher assists the supervisor by explaining Portfolio
portfolio evidences found in teacher’s portfolio. document
7. Supervisor consolidates all observations for the post observation conference and submission to the Consolidated
school head. Form 2, 3A,
3B, 3C
JEL contract
/agreement for the
next step.
PHASE III – Post Accomplished
1. Supervisor, School Head and the Teacher hold Post observation conference. instructional
    Supervision
Observation Supervision Form 2 ( Post –
observation
Form)

Post observation report

1.1 Supervisor commends teacher for the strengths in the actual Teacher recognizes his/her own
teaching an d other observed indicators. strengths in the teaching the lesson
plan.
Plan schedule the next
1.2 Supervisor makes Teacher listens an interacts with the
suggestions/recommendations/on observation which nee improvements. supervisors suggestions. supervisory visit.

1.3 Supervisors demonstrate how improvement can be done Teacher observes supervisors
through direct instruction. demonstration on how to improve
instruction.

Teacher clarifies on the demonstration

of the supervisor.

1.4 Supervisors inform the teacher of the overall results of the actual Teacher clarifies areas of concern.
observations.

1.5 Supervisors inform teacher where assistance can be provided.

Teacher recognizes the area that needs
1.6 Supervisors provide instructional advice for the teacher’s improvement. supervisor’s assistance and support.

2. Supervisors, teacher and the school head agree on the next Schedule & plan of the
supervisory actions for the professional growth and development next school visit.
of teachers.
 PROCEDURE FOR NON DIRECTIVE SUPERVISION

PHASES SUPERVISOR/TEACHER ACTIONS MEANS OF

  SUPERVISOR TEACHER VERIFICATION

PHASE I – PRE 1. Identifies/recognize the strengths and needs of the Submit TSNA & IPPD for school consolidation Teacher’s TSNA
SUPERVISORY teacher in a school. Results and IPPD
VISIT

2. Holds conference with the school head/ principal. Minutes of

the meeting
3. Request school head to submit Teacher Pre Submits pre- observation form to the school head Accomplished
Observation form. Preobservation Form
to the school head

4. Agrees on the Date of Formal School Visit and Agrees on the date for the Accomplished
Observation. Supervisors visit and observation Instructional
Supervision
Form (Pre –
Observation)

5. Prepares for the Formal school visit and Prepares for the school visit and observation. Observation
observation. Schedule of
Supervisor
 PROCEDURE FOR NON DIRECTIVE SUPERVISION

PHASE II – Supervisor Teacher MOV’s

ACTUAL 1. Supervisors, School Head Teacher hold a preliminary conference. Minutes of the meeting
SUPERVISION (School Visit and Actual
Observation) 2. Supervisors and teacher reviews the teacher and endorsed by the school head pre – Form 1 reviewed and
observation form filled up by the teacher and endorsed by the school head. signed by the supervisor
3. Supervisors together with the school head observe class using the appropriate from
for observation – 3A taking into account the planned activity made by the teacher. Pre –
4. Teacher holds actual class as planned. NOTE: Actual class observation should be observation form.
from 40 minutes to 1 hour only.
Lesson Plan Actual
observation Form 3 A

Accomplished
Observation form 3B &
3C

5. Supervisors conducts informal interviews with the Teacher continues lessons for the day Journal
teachers peers with other entries of
supervisors
7. Supervisors and teacher review the Teachers Portfolio to validate observations and allow the teacher to Portfolio
show and explain evidences included in the portfolio. document

8. Supervisor together with the teacher consolidates all observations for the Post – Observation conference and Consolidated Form 2, 3A,
for the submission to the school head. 3B, 3C.
PHASE III – Accomplished
Post 1. Supervisor, School Head and the Teacher hold Post observation conference. Form 2 ( Post – observation
Observation Form)
Supervision Post observation report
1.1 Supervisor commends teacher for the strengths in the actual Teacher recognizes his/her
teaching an d other observed indicators. own strengths in the
teaching the lesson plan.

JEL
1.2 Supervisor listens to the Teacher describes what transpired in the actual teaching. The Teacher agreement
explains teaching actions on why it was done that way, what instructional difficulty was solved,
etc.

  1.3 Supervisors reinforce the actions of the teacher. Teacher Plan

and proposed schedule of the
next
1.4 Supervisors negotiate with the teacher on other ways of finding solutions for the identified supervisory visit.
instructional problem and redirect the teacher.

1.5 Teacher proposes the next steps for the continuing improvement of instructional activities using
varied strategies.

1.6 Supervisors reinforce the proposed steps of the teacher.

1.7 Teacher and the Supervisors set standards for the next instructional development activity.

Schedule & Plan

2. Teacher, Supervisor and the school head mutually agree on the next supervisory actions
for the professional growth and development of teachers.
of the next
visit.