CABLE SQA

COMMITTEE
Alfanar Electrical Division
AES-SQA
 Committee Agenda
5 Mins
1- AES System committee Status
15 Mins
2- Policy deployment status and charter
20 Mins
3- Non-Staff incentive bonus solution
20 Mins
4- Root cause analysis (RCA) procedure
20 Mins
5- System Management Project
10 Mins
6- Committee Actions
1 AES-System Committee Status
Duration : 5
Mins
 AES-System committee status HSE Policy

Status
Policy Development AES-System Committee Business review and align AES-MC committee
Open Under Development Pipeline Under reviewing Reviewed Pipeline Aligned Pipeline Under reviewing Approved
Design & Development √
Procurement √
Manufacturing √
alfanar performance indicator √
Supply chain planning √
HSE Management √
Capex √
Costing √
Logistic √
AED Business planning √
Warehouse √
Quality Management √
Product warranty √
2 Policy Deployment steering committee
Duration : 15
Mins
 Policies deployment Management
Management
committees
committees
Policy Deployment Steering Committee

DD efine of the required guides/activities/procedures to deploy the policy

efine of the required guides/activities/procedures to deploy the policy.

Establish the performance indicators to evaluate the deployment.

ES stablish the performance indicators to evaluate the deployment.
SA hare the required process/procedures
hare the required process/procedures to factory SQA committee.
to factory SQA committee.
Asses the deployment maturity
.
sses the deployment maturity level
level.
AA ct as the communication channel with the management committee.
ct as the communication channel with the management committee. Deployment
Deployment
Steering
Act as a steering committee of the IT solution deployment. Steering
committee
Act as a steering committee of the IT solution deployment. committee

System & QA Committee

SS et the execution plan for the required deployment activities

et the execution plan for the required deployment activities.

SS hare the plan with the concerned parties for the execution
hare the plan with the concerned parties for the execution

RR eview/approve/share the execution results

eview/approve/share the execution results.
Factory Factory
Factory Factory
Policy Owners (Business in charge) Business in
Business in
SQA
SQA
charge Committee
charge Committee
EExecute
xecutethe deployment activities.
the deployment activities.
 Committee members
Committee
Committee members for the authorized policies charter
Committee Members D&D Policy Procurement Policy Manufacturing Policy API Policy

Chairman Ranjit Manohar Lotfy Nashaat Alaa El-dafrawy Mohamed Alswailem

Vice-Chairman Ponraj Sathya Mohannad Khateeb Waleed Mohamed Mohannad Alashkar

S&S Representative Manoj Taneja

Mohamed Elmesalmy Gunjan Pal
MCB Representative Rajesh Jethliya

LVDB Representative Mohammed Habibullah Junaid Waddah Freid Alhneidi Tarek Alshammari
Jaber Ali
Metal Representative - Dhulasiraman Sri

Mold Representative Shiva Kumar Nazeer Pasha TNB Reddy

LV Representative Mohamed Diaa

Ramy Badran
Samer Touas Mohamed Marouf
MV Representative Bassel

DASA Representative Mohamed Kana Moaaz Kanakry

Cable Representative Mohamed Esam Al Khatib Muhammad Talha Farooqui Abdullah Abood
Osama Jabri
Transformer Representative Abdullah El Gamal Basel Abdo Zakhor Refat Atef Ata

AES SQA Representative Ponraj Sathya Shady Yacout Hany Dawoud Hany Dawoud

BP Representative (Committee Ameen) Mohamed Maher Sadat Mohamed Maher Sadat Mohamed Maher Sadat Mohamed Maher Sadat

SME TBD TBD TBD TBD

3 Non-Staff incentive bonus system
Duration : 20
Mins
Project goal
Non-Staff incentive bonus project aims to automate, facilitate and expedite the processes required to calculate
and pay the quarter bonus for non-staff employees inside AES-factories as well as maintain the traceability of the
employees' data.

Project features
The solution is built to cover the following features.

Automation Expedition Real-Time Maintaining

Eliminate and facilitate expediate the review, Motivate the Maintain the history
the calculation approval and payment operators to improve data and analysis
processes processes their evaluation by reports
real time system
Solution Inputs/outputs
The solution has many inputs and one output

Productivity Quality Safety

Productivity Quality Safety
Analysis Reports

(Solution)
Payment
Behaviour
Behaviour
HR letter
HR letter Attendance
Attendance
Non-Staff Payment
Sheet
Sheet
incentive
bonus
Factory
Factory 6S Approvals
Entry Level 6S Approvals
Entry Level
Reward concept
Reward System includes two main pillars:

1 2
Main Achievement
incentive Incentive
Business Achievement Individual Achievement

Productivity , Product
Prevent safety issue,
quality, individual
prevent quality issue ...
behaviour...
Main reward
System.
Reward structures

01 Technical 02 Individual
70% 30%
Productivity , Quality , Discipline , 6S ,
Safety Punctuality …
Technical inputs
5- HR attendance
-Automated attendance data from SAP . 3- Safety Violation
-HR warning letter Violation criteria (Minor , Major
and critical)
Offline sheet includes
4- Factory Entry Level HR data 1- Emp. File number
2- Violation type.
Automated from SAP. 3- Violation description
and upload it once/day by
Factory Entery Safety violation safety representative
Level Solution
inputs

Daily Quality Violation

Worker Vs. Productivity
2- Quality Violation
Violation criteria (Minor , Major
1- Productivity and critical)
automated from MOP project Offline sheet includes
1- Emp. File number
2- Violation type.
3- Violation description
and upload it once/day by
quality representative.
 Individual inputs
The individual input may include but not limited to:

Discipline
Attitude , communication with other colleagues and
supervisors
1

2 Compliance to:
6S Rules (Automated weekly base) , his direct
manager instructions …

Punctuality of:
Break time , work time … 3
 Reward calculation per grade
Based on the productivity results
Grade Productivity level Quarterly Reward
E2 For each 2% above 95% Additional 60 SAR for each 2%
95% and above 3000 SAR
Equal or more than 85% and less than 95% 2,400 SAR
Equal or more than 70% and less than 85% 1,800 SAR
Less than 70% No reward

Grade Productivity level Quarterly Reward

E3 For each 2% above 95% Additional 40 SAR for each 2%
95% and above 2,000 SAR
Equal or more than 85% and less than 95% 1,600 SAR
Equal or more than 70% and less than 85% 1,200 SAR
Less than 70% No reward

Grade Productivity level Quarterly Reward

E4 For each 2% above 95% Additional 30 SAR for each 2%
95% and above 1,500 SAR
Equal or more than 85% and less than 95% 1,200 SAR
Equal or more than 70% and less than 85% 900 SAR
Less than 70% No reward

Grade Productivity level Quarterly Reward

E5 For each 2% above 95% Additional 25 SAR for each 2%
95% and above 1,200 SAR
Equal or more than 85% and less than 95% 900 SAR
Equal or more than 70% and less than 85% 700 SAR
Less than 70% No reward
Incentive rules
All the below rules apply for the bonus system:
I. Employee must complete 90 days probation period within the respective quarter, if completed within the quarter,
the bonus payment will be relative to the number of days attended in the quarter after completing the probation
period (i.e. if one labor completed 90 days after 45 days, then he is entitled only to half of the bonus).

II. Planned absence shall also be deducted from the bonus relative to the absence percentage.

III. If there was one unplanned absence in the quarter, all the bonus will be equal to zero.

IV. In the event of dismissal prior to the end of any quarter, the employee will not be entitled to the reward of that
quarter (This does not include non-renewal of contract).

V. Any employee gets a warning letter by the HR department will be deprived of the reward quarter which the letter
is related & shall be taken into account the reason for the warning letter is not linked to factors were considered
during the reward calculation (Absences, quality, safety).

VI. All employees who leave the Factory before the end of the applicable period will be eligible for the rewards in a
manner proportionate to the actual period worked.
Incentive Process diagram & VSM 18th after quarter end
Daily Activity Weekly Activity
Productivity Operation HRA Yes

Solution
Data
Operation Operation Matching??
Emp. # Vs. Print weekly result & Update attendance
Productivity labors data over SAP
Review Quality Data Review Safety Data announcement Solution
2 No
Operation
2 HRA/ER

Solution

Solution
Production
Update Behavior
No No HR warning Check the Actual
Sheet Is wrong No Is wrong Labors Letter attendance vs. the
data ? data ?
1 complaint?? SAP attendance data

Quality Rep.
Yes 1 Yes 1 Yes
Upload Quality
violation sheet
Operation Mgr. HRA
Quality Rep Safety Rep.
Safety Rep. Check and update Check the operation
Justification/update Justification/update system if rue feedback
Update Safety
violation sheet

Managing Director H.O in charge AED President Internal Audit Internal Audi Solution
Factory Manager Financial Controller

Solution
Review/Approval Review/Approval Run internal Audit Check productivity Run calculation and Factory
Review/Approval Review / Approval
report distribution fin. report Entry Level

1
5 4 3
Internal Audit Internal Audit Controlling Mgr. Financial Controller Financial Controller

Validate Safety Validate Quality Validate Safety Validate Quality

violation data violation data Review / Approval violation data
violation data
Payment Sheet 1
 Solution reports
The reports will decide later
4 Root cause analysis (RCA) procedure
Duration : 20
Mins
5 Initiative of system management project
Duration : 20
Mins
System Management project
SYSTEM MANAGEMENT PROJECT is a long term project aims to have an excellent system management that helps
the business to achieve its goals in proper way. The project contains six phases (Assessment, Action plan,
Development, Deployment, Compliance, and Continual improvement).

Project Objectives
The project has many objectives such as:

Maturity Level VOP , VOC An effective System Non-Added value

Improve the Voice of Eliminate/reduce the non-
Enhance the maturity Fully system ( documents,
process and the Voice of added value in business’s
level of all business’s IT solution) that covering
customer by having process by implement the
processes all functional areas
integrated processes and continual improvement
fully controlled tools (e.g. VSM)
System Phases six phases
Define and assess the required processes which needed
Assessment 01 to run the business in the perfect way, whether it has
existed processes or new processes

Continual improvement 06 Action plan 02

Enhance and improve the Define and prioritize the required
exist process ,procedure, actions (develop, deploy…)
policy and IT solution.

Compliance 05 Development 03
Internal and external Develop the new processes, new
Compliance audit. documents (Policies, procedures,
manuals, working instructions),
and IT solutions
Deploy the new process, new
Deployment 04
procedure , new policy ,and
new IT solution .
01 Assessment phases
Assessment
1- Process pre-assessment.
a- Define the exist processes
b- Define the required new process.
c- Define the Purpose/objective of each process
d- Define the I/Ps , O/Ps and Stakeholders od each process.
e- Define the 360° processes.

2- Process Maturity Assessment

a- Initiated
is a process that is fully depending on the competency of the
business owner and the process perform may change when
change the process owner.
b- Controlled
is a process that is fully controlled though defined system
and all it is objectives and purposes are fully implemented.
c- Integrated
is a process that is fully integrated to all other related
processes (360 degree)
01 Assessment phases
Assessment
d- Measured
is a process that is fully measured using a quantitatively
techniques.
e- Under Continual Improvement
Is a process that is under development using a continual
improvement technique.

3- Document status Assessment

a- Not available
the respective document that shall be available to document
the current practice of the system is not available
b- Under development
the document is being under development initially or
continual improvement.
c- Initial draft
The document for the respective process is initially written but
not covered all process scope.
d- Draft completed
The document for the respective process is completely
written and covered all process(s) scope.
01 Assessment phases
Assessment
e- Approved
The document of the respective process is approved by the
authorized level.
f- Released
The document of the respective process is released to all
stakeholders who will be involved in the process and uploaded
into the system central repository.
g- Deployed
The document of the respective process is fully implemented.

3- Performance Measurement Assessment

a- Definition dimension c- Automation dimension
i- Not-defined i- Manual measure
ii- Partially defined ii- Automatic measure
iii- Fully-defined iii- Reported
b- Implementation dimension
i- Not-implemented
ii- Partially implemented
iii- Fully implemented
02 Action plan phases
Action Plan
1- Define the action needed
2- Define the action type (Development, Deployment, Continual improvement)
Continual
Development Deployment
Improvement
1 2 3
- Process - Process - Enhance the
- Procedure - Procedure Maturity level
- Policy - Policy - Apply continual
- Manual - Manual improvement
- W.I - W.I - Automate the
- IT Solution - IT Solution performance
- Performance indicator
indicator
- KPI dashboard
02 Action plan phases
Action Plan
3- Set the action priorities (High , Medium , Low)
- Required to meet legal requirements.
- Lack of process raises a critical issue from the customer's

H perspective.
- Developing or improving the process aligned with all business
strategies.
- Develop/deploy the Policies.

- Developing or improving the process will deliver impact (cost,

quality or time) Gain >=30% or aligned with some business
M strategies.
- Lack of process would raise dis-satisfaction of the employee.
- Procedure which its process maturity status is "Initiated".

- Developing or improving the process will deliver impact (cost,

quality or time) Gain <30% or aligned with some business
L strategies.
- Procedure which its maturity status is "completed" while no
available documents.
03 Development phases
Development
1- Develop new Process
2- Develop new Procedure
3- Develop new Policy
4- Develop new Manual
5- Develop new WI
6- Develop new IT solution
Define the KPIs
04 Obtain the required approvals

Write Draft
03 Review and update
Achieving the integration Level

Development tools:
02 1- SIPOC
2- Process Mapping

Define the Scope / objectives

01 Define the I/Ps , O/Ps and Stakeholders.
Define the 360° processes.
04 Deployment phases
Deployment
1- Process deployment
2- Procedure deployment
3- Policy deployment
4- IT solution deployment
05 Compliance phases
Compliance
1- Alfanar Maturity Assessment Level (AMAL)
2- Internal compliance audit
2- External compliance audit
06 Continual improvement phases
Continual Improvement
1- Enhance Exist process
2- Automate the Performance indicators
Project roadmap

Phase 1 &
2
- Process Assessment
April - Tools Training June
- Set the action plan
2019 2019

Initiative May Phase 3

- Project imitative 2019 - Develop the
- Department PIC required documents
- Pre-assessment
THANK YOU