Retiral Settlement Procedure

Version 10.0

Copyright © 2013 Tata Consultancy Services Limited

1
 Your Retirals - Provident Fund

A Provident Fund
Provident Fund

Why is it critical to take action on my Provident Fund (PF) on time?

Your Provident Fund accumulations with TCS EPF Trust will stop earning interest after 36 months from your date of
release in case your separation from the organization is on account of Retirement or for Permanent settlement
abroad.  Hence, it may be in your own interest to settle your PF. Post cessation of employment Interest earned on
PF balance shall be taxable. This interest will be considered as income and will be taxed under the head ‘income
from other sources’. The statement of said tax deduction(Form 16A) will be available on alumni portal.

TCS is an exempted establishment which means that it maintains its Provident Fund through Tata Consultancy
Services Employees’ Provident Fund Trust. Whereas the Pension for TCS employees is being administered by the
office of Regional Provident Fund Commissioner, Bandra, Mumbai.
 Am I eligible for Provident Fund? How can I check the balance?
 Am I eligible
All fullfor Provident
time TCS IndiaFund? How can
employees areI check
eligiblethe
forbalance?
Provident Fund. You will be able to view this amount in your
All full time TCS
monthly IndiaYou
pay slip. employees are your
may access eligible for Provident
detailed Fund. through
PF statement You will be
theable to view
following this amount in your
path:
monthly pay slip. You may access your detailed PF statement through
TCS Alumni Portal -> My Documents -> Download Provident Fund statement the following path:
TCS Alumni Portal -> My Documents -> Download Provident Fund statement
• What process should I follow to get the PF amount post separation?
• What process
You may should
eitherI follow
transfertothe
getfund
the PF amount
(along with post separation?
pension) to your next employer OR withdraw the same:
You may either transfer the fund (along with pension) to your next employer OR withdraw the same:

2
 Your Retirals - Provident Fund (continued)
A Provident Fund
Provident Fund
PF Withdrawal:
PF Withdrawal:
The PF withdrawal is taxable if the total duration of PF membership (including PF transferred from previous
Theemployment)
PF withdrawal is is
lesstaxable
than 5ifyears.
the total duration of PF membership (including PF transferred from previous
employment) is less than 5 years.
You are requested to register on TCS Alumni Portal for filling PF withdrawal Form.
You  are requested to register on TCS Alumni Portal for filling PF withdrawal Form.
  Path: https://www.alumniportal.tcs.com 
Path: https://www.alumniportal.tcs.com 
Process:
Process:
Step 1: Click on Retiral Forms
Step 1: Click
Step on on
2: Click Retiral Forms Fund
Provident
Step 2: Click
Step on on
3: Click Provident Fund TAB  
PF Withdrawal
Step 3: Click
Select theon PF Withdrawal
reason TAB   as per EPFO Guidelines stated below.
for withdrawal
• Retirement.
Select the reason for withdrawal as per EPFO Guidelines stated below.
• Retirement.
• Permanent migration from India
• Permanent
• Permanent migration
& totalfrom India
Disablement
• Permanent
• Unemployment & total (More
Disablement
than 2 months)
• Unemployment
• Getting Married (More thanin2case
( Only months)
of Female Member) – (Select ‘Others’ in the drop down)
• Getting Married ( Only in case of Female Member) – (Select ‘Others’ in the drop down)
You need to submit the hardcopy of the PF withdrawal Forms along with supporting documents to Corporate FFS
YouTeam
needattothe
submit
below themention
hardcopy of the PF withdrawal Forms along with supporting documents to Corporate FFS
address.
Team atConsultancy
Tata the below mention
Servicesaddress.
TataCorporate
Consultancy Services
FFS Team
Corporate FFS
Desk # 4J - 70Team, Olympus "A" Wing, Opp. Rodas Enclave, Hiranandani Estate.
Desk # 4J - 70 , Olympus
Ghodbunder "A" Wing,
Road. Patlipada. Opp.West
Thane Rodas- 400607.
Enclave, Hiranandani Estate.
Ghodbunder Road. Patlipada. Thane West - 400607.
• You will receive an email confirmation from TCS regarding completion of the withdrawal process.
• You will receive an email confirmation from TCS regarding completion of the withdrawal process.
3
 Your Retirals - Provident Fund (continued)
C Provident
ProvidentFund
Fund
A
Provident
ProvidentFund
Fund
Option 2: Withdrawal:
Option 2: Withdrawal:
Transfer Process (offline):
Transfer
You
Thecan Process
PF (offline):
transfer
withdrawalTCS Provident
is taxable Fund
if the accumulation
total duration of PFto your next employer
membership (includingthrough manual
PF transferred form
from 13 (Refer
previous Artifact 3is– less
employment)
You can
Form
Thethan transfer
13 and TCS Provident
Artifact 3a – Fund accumulation
Guidelines for filling to your
Form 13next
) employer
You may through
access this manual
forms on form
TCS 13 (Refer
Alumni Artifact
Portal
5 years. is taxable if the total duration of PF membership (including PF transferred from previous employment)
PF withdrawal 3is–less
-> Retiral
Form 513years.
Forms
than and Artifact 3a – Guidelines for filling Form 13 ) You may access this forms on TCS Alumni Portal -> Retiral
Forms
You are requested to register on TCS Alumni Portal for filling PF withdrawal Form.
YouContact
  are requested to register
your current on TCS to
employer Alumni Portal13,
fill Form forsubmit
filling PF withdrawal
duly Form.copy to TCS for initiating PF and Pension
signed hard
  transfer
ContactPath:your
https://www.alumniportal.tcs.com 
current employer to fill Form 13, submit duly signed hard copy to TCS for initiating PF and Pension
Path: https://www.alumniportal.tcs.com 
Process:
transfer
Process:
Stepare1: Click on Retiral Forms below details about your TCS PF/Pension account.
You required to mention
Step 1: Click on Retiral
You are required to mentionFund
Step 2: Click on Forms
Provident below details about your TCS PF/Pension account.
StepStep2: Click on Provident
3: Click Fund TAB  
on PF Withdrawal
• 3: P.F.
StepSelect Account
Click No. (With EPFO office): MH / BAN / 48475 / 000 / Your TCS Pension Number. (You can refer your TCS
theon PF Withdrawal
reason for withdrawal TAB   as per EPFO Guidelines stated below.
• P.F. Account No. (With EPFO office): MH / BAN / 48475TCS/ EPF
000 / Your TCS Pension Number. (You can refer your TCS
• pension
Select the reason
Retirement.number from the as
for withdrawal PFper statement issued
EPFO Guidelines by
stated Trust)
below.
•Retirement.
• pension
• Name number
of the
Permanent from the
establishment
migration from PF India
statement issued by TCS
: Tata Consultancy EPF Trust)
Services Limited
•• Name
•Permanent
• Addressof the
Permanent establishment
of the
migration establishment
& total from
Disablement: Tata Consultancy Services Limited
India : 11th Floor, Air India Building Nariman Point, Mumbai, 400021.
•• Address
•Permanent
• PF of
Account the
& establishment
is
totalheld
Unemployment (More than by
Disablement: 2: months)
PF Trust 11th Floor,andAir IndiaMarried
Getting Building Nariman
( Only in casePoint, Mumbai,
of Female 400021.
Member) – (Select ‘Others’ in the drop
•• PF•Unemployment
Account
Name is held
down)of the(More by :
Trust than PF Trust
Tata2 Consultancy
months) and GettingServices Married ( OnlyProvident
Employees in case of Female
Fund Member) – (Select ‘Others’ in the drop
• Name
•down) of the
PF A/C No.Trust : Tata
in Trust Consultancy
: MH / BAN / 48475 Services
/ 000Employees
/ Your TCS Provident
Employee Fund
Number
• PF   YouA/CneedNo.toinsubmit
Trust the: MH / BAN /of
hardcopy 48475
the PF/ withdrawal
000 / Your TCS FormsEmployee
along with Number
supporting documents to Retiral Settlement Team at
  Youthe • below
need You
to are
submitrequired
mention to sendofthe
theaddress.
hardcopy theduly signed Form
PF withdrawal 13 to
Forms Corporate
along FFS Teamdocuments
with supporting ,Desk # 4Jto- Retiral
70 , Olympus "A"Team
Settlement Wing, at
theRetiral
below Opp. Rodasaddress.
mention
Settlement Enclave,
Team. Hiranandani Estate. Ghodbunder Road. Patlipada. Thane West - 400607.
Retiral • Settlement
Tata TCS EPF Trust
Consultancy Team. will transfer the PF through online transfer (NEFT) to your next employer’s EPF Trust or Regional PF
Services
TataAkruti
Consultancy
BusinessServices
Commissioner’s Port. Gateway
office as Park,
theRoad
caseNo.13
may be.
Akruti
MIDC,Business
Andheri Port.
(E),Gateway
Mumbai Park,
- Road
• TCSL send the Pension transfer application with
400093, No.13
Maharashtra, Indiasupporting document to your next employer. Your next employer
MIDC, Andheri (E), Mumbai - 400093, Maharashtra, India
need to coordinate with its Regional PF office to link TCS Pension service.
• You will receive an email confirmation from TCS regarding completion of the withdrawal process.
• You will receive an email confirmation from TCS regarding completion of the withdrawal process.
4
 Your Retirals - Provident Fund (continued)
A Provident Fund
Provident Fund

Are you holding a passport other than India passport?

Are you holding a passport other than India passport?
If yes, you will get covered under the purview of international worker provisions of EPF Act, 1952, you can withdraw PF
If yes,
andyou will get
Pension covered
only under under the circumstances.
following purview of international worker provisions of EPF Act, 1952, you can withdraw PF
and Pension only under following circumstances.
1. If you are holding passport of a Country with which India has signed and enforced a social security agreement. you
1. If you canare holdingyour
withdraw passport
PF andof pension
a Country withseparation
upon which India hasTCS.
from signed
Youand
mayenforced a social security agreement.
refer www.epfindia.gov.in you
to know the
canCountries
withdrawwith
yourwhich
PF andIndia
pension upon separation
has operative from TCS.
Social Security You may refer www.epfindia.gov.in to know the
Agreements
Countries with which India has operative Social Security Agreements
2. If you are holding passport of a Country with which India has not entered into a social security agreement, you can
2. If you are holding
withdraw your passport of a Country
PF and Pension with which
only under India
following has not entered
circumstances. Youinto
will acontinue
social security
to earnagreement,
interest onyou
yourcan
PF
withdraw your PF and Pension only under following
accumulations till you are entitled to withdraw PF : circumstances. You will continue to earn interest on your PF
 On attaining
accumulations till you are entitled age.
retirement to withdraw PF :
  On On attaining retirement
retirement age. of permanent and total incapacity for work
on account
 On retirement on account of permanent and total incapacity for work
While basic information is covered in this slide, we recommend that you contact your Separation Officer while
While basic
filling theinformation
forms before is your
covered
lastinworking
this slide,
day.we recommend
Post thatTCS,
release from youFor
contact your Separation
any queries Officer
you can raise while
ticket in
filling the forms
Alumni Portalbefore yourAlumni
. Log into last working
Portal -day. Post release from TCS, For any queries you can raise ticket in
https://www.alumniportal.tcs.com
Alumni Portal
Click . LogDesk
on: Help into Tab
Alumni Portal - https://www.alumniportal.tcs.com
Click on: Help
Select Desk Tab
Category:
Select Category:
Select Sub Category:
SelectUpload Category:
Sub Documents (If any):
UploadRaiseDocuments (If any):
query in “Comments”: &
Raise query in “Comments”:
Click on Submit. &
Click on Submit.

5
 Your Retirals - Provident Fund (continued)

Provident Fund
A
Provident Fund

Guidelines for TCS e-Serve International Employees :

Guidelines
How do for TCS e-Serve International
I settle/transfer my ProvidentEmployees
Fund with :TCS e-Serve International Ltd.?
How do I settle/transfer my Provident Fund with TCS e-Serve
If you are an employee of TCS e-Serve International International
Ltd (TEIL) at the timeLtd.?
of leaving, you need not transfer your PF /
If you are antoemployee
Pension of TCS
TCS, you can e-Serve
directly International
transfer Ltd (TEIL)with
your PF/Pension at the time
TEIL of leaving,
to your you need not
next organization transfer
through your PF
manual / 13
Form
Pension to TCS, you can directly transfer your PF/Pension with TEIL to your
(Refer Artifact 3 – Form 13 and Artifact 3a – Guidelines for filling Form 13 ) OR next organization through manual Form 13
(Refer Artifact
Settle 3 – Form 13byand
your PF/Pension Artifact
filling Form3a 19–&Guidelines
Form 10C for filling
TEIL. (ReferForm 13 ) OR
Artifact 4 for filling TEIL Form 10 C and Form 19 and
Settle your PF/Pension by filling Form 19 & Form 10C TEIL. (Refer Artifact
Artifact 4a for Guidelines for filling TEIL Form 10C and Form 19) You may access 4 for filling TEIL
this Formon10TCS
forms C and FormPortal
Alumni 19 and->
Artifact 4aForms
Retiral for Guidelines for filling TEIL Form 10C and Form 19) You may access this forms on TCS Alumni Portal ->
Retiral Forms
PF /Pension Transfer initiation for TEIL employees :
PF /Pension Transfer initiation for TEIL employees :
You are required to mention below details about your TCS PF/Pension account on Form 13.
You• are
P.F.required
AccounttoNo.mention belowoffice):
(With EPFO detailsGN
about
/ GGNyour TCS PF/Pension
/ 29301 / 000 / Youraccount
TEIL PFon Form 13.
Number. (You can refer your TEIL PF
• P.F.slip/statement)
Account No. (With EPFO office): GN / GGN / 29301 / 000 / Your TEIL PF Number. (You can refer your TEIL PF
• Name of the establishment : TCS e-Serve International Ltd.
slip/statement)
• Name
• Addressof theofestablishment : TCS :e-Serve
the establishment Tower A,International Ltd. No. 6, W Block, DLF Phase III, Gurgaon, Haryana 122 002.
2nd Floor, Building
• Address
• PF Accountof the is
establishment
held by : RPFC: Tower A, 2 Floor, Building No. 6, W Block, DLF Phase III, Gurgaon, Haryana 122 002.
Gurgaon. nd

• PF
• You are required to send the duly signed Form 13 to Corporate FFS Team ,Desk # 4J - 70 , Olympus "A" Wing, Opp.
Account is held by : RPFC Gurgaon.
• YouRodas
are required
Enclave,toHiranandani
send the duly signedGhodbunder
Estate. Form 13 to Road.Corporate FFS Team
Patlipada. ,Desk
Thane # 4J- 400607.
West - 70 , Olympus "A" Wing, Opp.
Rodas Enclave, Hiranandani Estate. Ghodbunder Road. Patlipada. Thane West - 400607.
How can I check the PF balance with TCS e-Serve International Ltd.?
HowYoucancanI check the PF
refer your balance with
E-Passbook TCS e-Serve
on EPFO portal. ItInternational Ltd.?PF balance up to your last date in TCS e-Serve
will reflect your
YouInternational.
can refer yourYou E-Passbook
can writeon
to EPFO portal. It will reflect yourfor
[email protected] PF any
balance up to
queries your last
related dateTEIL
to your in TCS e-Serve
PF account.
International. You can write to [email protected] for any queries related to your TEIL PF account.

6
 Your Retirals – Pension

B Provident Fund (Pension)

Provident Fund (Pension)

 What is Pension and how is it different from Provident Fund?

 What
Duringisyour
Pension and how aispart
employment, it different
of your from Provident
employer’s Fund?contribution towards PF is remitted to a separate pension
monthly
During
accountyourand
employment, a part
the remaining of yourisemployer’s
amount remitted tomonthly contribution
your PF account towardswith
maintained PF is remitted
TCS to a separate pension
PF trust.
account and the remaining amount is remitted to your PF account maintained with TCS PF trust.
The pension fund is maintained with the Regional Provident Fund Commissioner ‘s (RPFC) which is an external authority.
TheOut pension
of TCSfund is maintained
share with
of 12 percent of the Regional
Basic Provident
salary, 8.33 Fund
per cent Commissioner
is diverted ‘s (RPFC)
towards which
EPS with is of
a cap anRs.
external authority.
1250 per month.
OutWhenof TCS share of 12 percent of Basic salary, 8.33 per cent is diverted towards EPS with a cap of Rs.
the member separates from TCS, he /she needs to follow the necessary procedure to settle the pension amount1250 per month.
Whenwiththe member separates from TCS, he /she needs to follow the necessary procedure to settle the pension amount
RPFC.
with RPFC.
For International Worker, pension contribution is made @ 8.33% of Basic Salary. There is no cap for pension contribution
ForforInternational
InternationalWorker,
workerpension
(Refer contribution is made
slide no. 15 for @ 8.33% of Basic Salary. There is no cap for pension contribution
details).
for International worker (Refer slide no. 15 for details).
Do I need to follow a separate process for settlement of my Pension? What are the options?
 Do I need to
Following followare
options a separate
availableprocess for settlement
to you based of my Pension?
on your pension What
contributory are the options?
service.
Following
1. Monthlyoptions are available to you based on your pension contributory service.
Pension
1. 2.Monthly Pension
Withdrawal
2. 3.Withdrawal
Scheme Certificate
3. 4.Scheme Certificate
Transfer to next employer’s pension account
4. Transfer to next employer’s pension account

7
 Your Retirals – Pension

B Provident Fund (Pension)

Provident Fund (Pension)
Option 1: Monthly Pension
Option 1: Monthly
Employee Pension
is entitled for monthly Pension benefit under the Employees Pension Scheme, 1995, on completion of
Employee is entitled
contributory forof
service monthly
10 yearsPension
and onbenefit
attaining under the of
the age Employees
58 years.Pension
Employee Scheme, 1995,
can avail on completion
reduced pension atofthe age of
contributory service
50 and above of 10 the
wherein years and onpension
monthly attainingis the age ofat58
reduced years.
the rate Employee can avail
of 4% for every yearreduced
the age pension
fall shortatofthe
58 age of
years.
50 and
 Ifabove wherein the monthly pension is reduced at the rate of 4% for every year the age
you are entitled for Monthly Pension, raised ticket in Alumni Portal. Log into Alumni Portal - fall short of 58 years.
 If you are entitled for Monthly Pension,toraised
https://www.alumniportal.tcs.com get theticket in Alumni
Monthly Portal.
pension Log intoForm
application Alumni Portal
(Form 10-D).
https://www.alumniportal.tcs.com
Click on: Help Desk Tab to get the Monthly pension application Form (Form 10 D).
Click on: Help
Select Desk Tab
Category:
Select Category:
Select Sub Category:
Select Sub Category:
Upload Documents (If any):
Upload Documents (If any):
Raise query in “Comments”: &
Raise query
Click in “Comments”: &
on Submit
Click on Submit
 TCS will forward this to the RPFC and further follow ups should be done directly with the RPFC since TCS is not
 TCSinvolved
will forward this
in the to the RPFC
Monthly andprocess
Pension further follow ups should be done directly with the RPFC since TCS is not
involved in the Monthly Pension process
Option 2: Pension Withdrawal:
Option
If you2:have
Pension Withdrawal:
not rendered the eligible service (i.e. Service less than 10 years), on the date of exit, you can opt for
If you have not Fill
withdrawal. rendered the eligible
the attached Formservice (i.e. Service
and submit lesstothan
the same your10Branch
years),Separation
on the date of exit,(Refer:
Officer. you can opt for5 -
Artifact
withdrawal.
EmployeeFill the attached
Pension SchemeForm
Formand submit
(EPS)10 C,the same5a
Artifact to –your Branch for
Guidelines Separation Officer.
filling Form 10 C(Refer:
(EPS) Artifact 5 -
Employee
TCS willPension
forwardScheme Form
this to the RPFC(EPS)10 C, Artifact
and further 5aups
follow – Guidelines
should befor filling
done Formwith
directly 10 Cthe
(EPS)
RPFC since TCS is not involved
TCSinwill
thisforward this to
settlement the RPFC and further follow ups should be done directly with the RPFC since TCS is not involved
process.
in this settlement process.

8
 Your Retirals – Pension (continued)

B Provident Fund (Pension)

Provident Fund (Pension)
Option 3: Scheme Certificate:
Option 3: Scheme
You can opt for Certificate:
Scheme Certificate under following scenarios -
You1.canWhenopt for Scheme Certificate
you are joining under following
an establishment which scenarios -
is not covered under the provisions of Pension Scheme and you wish
1. When you are
to retain joining
your an establishment
membership which
with Pension is not covered under the provisions of Pension Scheme and you wish
Fund.
to retain
2. If you your
have membership
rendered thewith Pension
eligible Fund.
service (i.e. Service more than 9.5 years) however not attended the age of 58 years
2. If you andhave
you rendered the eligible
are not joining service (i.e.covered
any organization Service under
more than 9.5 years)
Pension Scheme. however not attended the age of 58 years
and you are not joining any organization covered under Pension Scheme.
Fill the attached form and submit the same to your Branch Separation Officer. (Refer: Artifact 6 -
Fill Employee
the attached form and
Pension submit
Scheme Formthe(EPS)10
same toC-your
TCS,Branch
ArtifactSeparation Officer.for
6a – Guidelines (Refer:
fillingArtifact
Form 10 6 -C- (EPS)
Employee Pension Scheme Form (EPS)10 C- TCS, Artifact 6a – Guidelines for filling Form 10 C- (EPS)
Option 4: Pension Transfer Process (to next employer):
Option 4: Pension
You can transferTransfer Process (toservice
your Pensionable next employer):
to your next employer provided your next employer is covered under
YouEmployees’
can transferPension
your Pensionable
Scheme (This service to your
applies next employer
to International provided
worker also). your next employer
To Transfer Pension,isitcovered underto transfer
is mandatory
Employees’
ProvidentPension Scheme
Fund first. (This
Contact applies
your to International
current employer to fillworker
Formalso). To Transfer
13, submit Pension,
duly signed it iscopy
hard mandatory
to TCS to
fortransfer
initiating PF
Provident Fund first.
and Pension Contact
transfer. Pleaseyour current
refer employeron
the guidelines to slide
fill Form
no. 13, submit duly signed hard copy to TCS for initiating PF
13 above.
andWhile
Pension
basictransfer. Please
information refer theinguidelines
is covered onrecommend
this slide, we slide no. 13that
above.
you contact your Separation Officer while filling
While
thebasic
formsinformation
before yourislast
covered in this
working day.slide,
Postwe recommend
release that
from TCS, Foryou
anycontact
queriesyour
you Separation Officer
can raise ticket while filling
in Alumni portal.
theLog
forms before your last working day. Post release from
into Alumni Portal - https://www.alumniportal.tcs.com TCS, For any queries you can raise ticket in Alumni portal.
LogClick
into Alumni Portal
on: Help Desk- Tab
https://www.alumniportal.tcs.com
Click on: Help
Select Desk Tab
Category:
Select Category:
Select Sub Category:
Select Sub Category:
Upload Documents (If any):
Upload Documents (If any):
Raise query in “Comments”: &
Raise query
Click in “Comments”: &
on Submit
Click on Submit

9
 Keep in touch!

Register on the TCS Alumni Portal

 We invite you to stay connected with TCS by registering on our Alumni Portal
mailto:https://www.alumniportal.tcs.com/
 You will receive an email confirming your registration along with the login credentials, 2 days after your
approved release date. You will also receive a one-time password which you will need to change on the first
login
 In case you do not receive this email, you may register yourself at https://www.alumniportal.tcs.com/ and
select “Register Now” or If you have already registered then please select “Forgot your password” to
reset password.
 We deeply value your contributions during the period of your association with us and we aim to further
strengthen this bond.

Documents Available for download in Alumni Portal

 Latest PF Statement
 Latest Superannuation Statement
 Last 3 years Form 16
 Last 6 months Payslips
 FFS statement
 PF Settlement Letter
 Retiral settlement forms (PF, SF and Pension)

10
Thank You