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Lesson 3 Advanced Word Processing Skills Recovered

This document discusses advanced features in Microsoft Word for increasing productivity, including mail merge and label generation, and integrating images and external materials. Mail merge allows creating form letters or documents that are combined with a data file. Label generation creates blank labels or envelopes that print addresses from a data file. The document explains the components of mail merge, including the form document and data file. It also discusses different file formats for images, types of materials that can be integrated like clip art, shapes, smart art and charts, and image placement options in Word.

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Javer Borngo
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43 views28 pages

Lesson 3 Advanced Word Processing Skills Recovered

This document discusses advanced features in Microsoft Word for increasing productivity, including mail merge and label generation, and integrating images and external materials. Mail merge allows creating form letters or documents that are combined with a data file. Label generation creates blank labels or envelopes that print addresses from a data file. The document explains the components of mail merge, including the form document and data file. It also discusses different file formats for images, types of materials that can be integrated like clip art, shapes, smart art and charts, and image placement options in Word.

Uploaded by

Javer Borngo
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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D L S

R IL
O K
W S
E D G
C IN
N S S
VA E
D C
A RO
P
TOPICS

• Mail Merge and Label Generation

• Integrating Images and External Materials


OBJECTIVES

• Use some advanced capabilities of Microsoft Word commonly used to

increase productivity and efficiency;

• Effectively use these features to help improve the productivity of an

organization through maximizing the potential of Microsoft Word;

• Create form letters or documents for distribution to various recipients;

• Create labels and envelopes for distribution; and

• Create media-rich documents for printing or publishing


MAIL MERGE
AND
LABEL GENERATION
MAIL MERGE

• This feature allows you to create documents and combine or merge


them with another document or data file.

• It is commonly used when sending out advertising materials to


various recipients
Components
of
Mail Merging

The document File that generally


contains the list of
that contains
names and addresses
the message. (List or Data File)
(Form Document)
COMPONENTS OF MAIL MERGE
FORM DOCUMENT

• It is generally the document that contains the main


body of the message we want to convey or send.
The main body of the message is the part of the
form document that remains the same no matter
whom you send it to from among your list.
FORM DOCUMENT
Place Holders

 Also referred to as data fields or merge fields.

 This marks the position on your form document where


individual data or information will be inserted.

 Usually denoted by “<<>>” sign


LIST OR DATA FILE

• This is where the individual information or data that


needs to be plugged in (merged) to the form document is
places and maintained.
LABEL GENERATION

• It creates a blank form document that simulates either a


blank label or envelope of pre-defined size and will use
the data file you selected to print the information,
typically individual addresses.
LET’S CREATE A SIMPLE MAIL MERGE!
INTEGRATING IMAGES
AND
EXTERNAL MATERIALS
KINDS OF MATERIALS

• Pictures

Generally, these are electronic or digital pictures or photographs


you have saved in any local storage device. There are three
commonly used types of picture files. You can identify them by the
extension on their file names.
FILE FORMAT OF PICTURES

• JPG
This is pronounced as “jay-peg,” and is the short form for .jpeg or
Joint Photographic Experts Group.
This type of image file can support 16.7 million colors that it why
it is suitable for use when working with full color photographic
images.
FILE FORMAT OF PICTURES

• GIF
This stands for Graphics Interchange Format.
This type of image file is capable of displaying transparencies.
It is also capable of displaying simple animation.
FILE FORMAT OF PICTURES

• PNG
This is pronounced as “ping.” It stands for Portable Network
Graphics.
Its development was basically for the purpose of transporting
images on the internet at faster rates.
It allows the control of the transparency level or opacity of
images.
KINDS OF MATERIALS

• Clip Art

This is generally a GIF type; line art drawings or images used as


generic representation for ideas and objects that you might want to
integrate in your document.
KINDS OF MATERIALS

• Shapes

These are printable objects or materials that you can integrate in


your document to enhance its appearance or to allow you to have
some tools to use for composing and representing ideas or
messages.
KINDS OF MATERIALS

• Smart Art

Generally, these are predefined sets of different shapes grouped


together to form ideas that are organizational or structural in
nature. If you want to graphically represent an organization,
process, relationships, or flow for infographic documents, the you
will find this easy and handy to use.
KINDS OF MATERIALS

• Chart

Another type of material that you can integrate in your Word


document that allows you to represent data characteristics and
trends.
KINDS OF MATERIALS

• Screenshot

Sometimes, creating reports or manuals for training procedures


will require the integration of a more realistic images of what you
are discussing on your report or manual. Nothing can get you a
more realistic image than a screenshot.
IMAGE PLACEMENT
• In Line with Text

• Square

• Tight

• Through

• Top and Bottom

• Behind Text

• In front of Text

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