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Clinical Information System

The document outlines the key phases in the clinical information system (CIS) selection and implementation process: 1) The planning phase involves defining problems/goals, conducting a feasibility study, and allocating resources. 2) The system analysis phase involves fact-finding, data collection/analysis, and developing system requirements. 3) The system design phase details functional and technical system components as well as implementation plans.

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Filamae Jayahr Caday
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© Attribution Non-Commercial (BY-NC)
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Download as PPTX, PDF, TXT or read online on Scribd
168 views

Clinical Information System

The document outlines the key phases in the clinical information system (CIS) selection and implementation process: 1) The planning phase involves defining problems/goals, conducting a feasibility study, and allocating resources. 2) The system analysis phase involves fact-finding, data collection/analysis, and developing system requirements. 3) The system design phase details functional and technical system components as well as implementation plans.

Uploaded by

Filamae Jayahr Caday
Copyright
© Attribution Non-Commercial (BY-NC)
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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CLINICAL INFORMATION

SYSTEM

BY: FILAMAE JAYAHR V. CADAY, RN


DEFINITION:
Planning phase
Begins once an organization has determined that an
existing need or problem may be filled or solved by the
development or implementation of a CIS. Establishing
the committee framework to research and make
recommendations for the project is an important first
step.
During the planning phase, the information requirements
necessary to solve the problem or accomplish the goal are
assessed and information needs for selecting,
implementing and upgrading a CIS including their
implications are identified. It is the most critical phase in
the selection of a system.
The planning phase involves the following steps:

Definition of the problem/ goal statement


Feasibility study (statement of objectives,
environmental assessment, determination of
information needs, determination of scope and
timeframe, recommendations)
Documentation and negotiation of project scope
agreement
Allocation of resources
System analysis phase
-fact finding phase where all the data requirements
related to the problem defined in the project scope
agreement are collected and analyzed to gain a sound
understanding of the current system, how it is used
and what is needed from the new system. Process
analysis is foundational to the actual system design
since it examines the objectives and project scope in
terms of the end user requirements, the flow of
information in daily operation and the processing of
required data elements. Through the analysis effort,
the individual data elements, interfaces and decision
points of the project are identified.
Data collection
Data analysis (data flowchart, grid chart, decision table,
organizational chart, model)
Data review (feasibility study, workflow document, and
functional specification) and provide recommendations to
the committee.
Benefits identification
System proposal development – it sets forth the problems and
goals and the requirements for the new systems overall
design. It outlines the standards, documentation, and
procedures for management control of the project and it
defines the information required, the necessary resources,
anticipated benefits, a detailed workplan, and projected costs
for the new system. It furnishes the committee
recommendations concerning proposed CIS.
The system design phase
-the design details of the system and the detailed plans for
implementing the system are developed for both functional and
technical components of the system.

Functional specifications – uses the functional design document


developed in the system analysis phase of a CIS and builds on the
design by formulating a description of all system inputs, outputs
and processing logic required to complete the scope of the project.
It further refines what the proposed system will encompass and
provides framework for its operation.

Data manipulation and output – the departmental teams and users


determine what the actual data will look like in its output form and
gain consensus from departmental teams for the proposed design.
 
Technical specifications- technical personnel work
closely with the project and departmental teams to
ensure the technical components of the proposed
system work in concert with technology and end
user needs to assist in the development of the
implementation plan.
Hardware (select hardware)
Application software (develop software)
Interface systems
Conversions – conversion of data from legacy system
to new system
Implementation planning
Personnel
Timeframe
Costs and budgets
Facilities and equipment required
Development or implementation of tasks
Operational considerations
Human-computer interactions
System test plan
The testing phase
The system whether newly developed or commercially
available must be tested to ensure all data are
processed correctly and the desired outputs are
generated. Testing verifies that the computer programs
are written correctly and ensures that when
implemented in the program (live) environment, the
system will function as planned.
Document system – the preparation of documents to describe the
system for all users is an on-going activity with development of the
documentation is occurring as the various system phases and steps
are completed. Documentation should begin with the final system
proposal. Several manuals are prepared:

User’s manual – highlights how to use the system and describes what
outputs the system can produce.
Reference manual – used by the project team members to
understand how the system works. It describes what data are input,
how databases (files and tables) process the data and the
mechanisms used to generate outputs.
Operator’s maintenance Manual- enables operators to keep the
system up and running by providing the functional and technical
specifications needed by the system. It helps operators understand
how the system is developed, how it operates and how it can be
maintained, updated and repaired.
The training phase – to train the end users on how to use
the system properly.

The project team and selected members of the


departmental team receive training from the developers or
vendors. This training details the databases, processing
logic and outputs of all system’s features and functions.

End user training takes place once the departmental and


project teams have finished profiling the system to meet
the functional and technical specifications developed and
functional testing has been completed. End user training
stresses how the user will complete his workflow using the
new system.
The implementation phase
– organizes all the steps into a detailed plan describing
the series of events required to begin using the system
in the production or live environment and details the
necessary computer and software maintenance
operations required to keep the system running.
The evaluation phase –describes and assesses in
detail the new system’s performance. Using the criteria
established in the planning and system design phases,
the evaluation phase summarizes the entire system,
identifying both the strengths and weaknesses of the
implementation process. It often leads to system
revisions, then better system.

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