IMPLEMENT ORACLE HR, PAYROLL & SSHR

Agenda
Overview HR module Payroll Process Summary

General Features Self Service Overview

Benefits of HRMS system Self Service Features

Localization Batch Decrees Overview

Reports and Templates, Business

Date Track
Intelligence

Security Profiles & SOD Integration with UQU systems

Work Structure Overview Advanced Modules Overview

HR Decrees
Oracle E-Business
Suite
‫‪Oracle HCM‬‬
‫‪Suite‬‬
‫‪Oracle HR Core‬‬ ‫‪Oracle HR Self‬‬
‫‪Oracle Payroll‬‬
‫نــظاـم إدـارة لاــموارد‬ ‫‪Service‬‬
‫اــشـرية‬
‫لب‬ ‫نظام الرواتب‬
‫نظام الخدمة الذاتية‬

‫‪Oracle Performance‬‬ ‫‪Oracle‬‬

‫‪Oracle Learning‬‬
‫‪Management‬‬
‫‪Management‬‬ ‫‪i-Recruitment‬‬
‫قييم اـألداء‬
‫نــظاـم تــــ‬
‫نــظاـم لاــتدريـب‬ ‫نــظاـم لاــتوظيف اـإلـلكترونـي‬
‫الـوظيفي‬

‫& ‪Oracle Time‬‬

‫‪Labor‬‬
‫نــظاـم لاــحضـور وـاـالنـصرـاـف‬
Oracle HCM
Business Flow
Solution HR specialists

Employees Managers
SELF-SERVICE

Payroll Learning
Processes iRecruitment & Management
New Hiring

ORACLE HRMS
Enterprise

Performance
Time & Labor Management

Compensation
& Benefits
General Features

Introduces Best
Fully Integrated Localization Business Practices
(BBP)

Date track to
Fully Configurable to
Workflow based HR maintain/apply
meet requirements and
processes historical and future
adopt policy
changes/transactions
Benefits of HRMS
system

Achieving the concept

Simplifying the work Improve the quality of of digital transformation
procedures work procedures from manual work to
electronic services

Support the decision

Reduce risk and
makers to make the
procurement costs
right decisions
Localization
‫تخصيص الموقع‬
• KSA Government
• Work/Residence Permit Structure and reporting
• Passport details structure and reporting
• GOSI - PPA
• Employer, employee contribution.
• GOSI Reports.
• Hijra Calendar
• Entire Forms calendar
• Payroll Calculation
• Reporting
• Bank Transfer Process
• Saudi Predefined template.
• Others ..
 Security Profiles - Segregation of Duties -
SOD
‫الصالحيات‬
Organization Work Structure
• Human resources specialists can, • Human resources specialists can, • Human resources specialists can, • Human resources specialists can
through this screen, define all the through this screen, define the through this screen, define job define the approved positions in
geographical locations that the various organizations inside or classification such as general the organization budget and
university deals with, whether outside the university such as groups, qualitative groups and implement various actions such
they are internal or external sites agencies, departments and category chains or job family and as grade changes a position or
such as headquarters, branches, divisions, and link them to the job name transferring the positions from
accredited training centers, etc. organization hierarchy. one organization to another, and
they can also freeze or unfreeze
the position.

Locations Organizations Jobs Positions

‫المواقع‬ ‫الوحدات االدارية‬ ‫األدلة التصنيفية‬ ‫الوظائف‬

• Human resources specialists can, • Human resources specialists can

through this screen, define the define some benefits that differ
employees' cadres and their according to the employee's rank,
various ranks such as the amount of the
internal or external business trip
allowance or the transportation
allowance

Grades Grade Entitlements

‫المراتب والدرجات‬ ‫معايير االستحقاقات‬
Locations
‫المواقع‬
Locations Entitlements
‫‪Organizations‬‬
‫الوحدات االدارية‬
Organization Extra Information

Parent Organization

Work As Direct Manager

Organization Hierarchy
 ‫‪Jobs‬‬
‫األدلة التصنيفية‬
Job Extra Information

Some Allowances
(Work Nature Allowance)

Academic Load
Positions
‫الوظائف‬
Positions Various Actions

Position Reservation
Positions Various Actions

Position Other Actions

(Grade up – Transfer Etc. )
 ‫‪Grades‬‬
‫المراتب والدرجات‬
 ‫‪Grades Entitlements‬‬
‫معايير االستحقاق وجداول الرواتب‬
HR Decrees And Allowances

Termination
Overtime Allowance Business Mission Leaves
‫قرارات إنهاء الخدمة‬ ‫قرارات خارج الدوام‬ ‫قرارات االنتداب‬ ‫قرارات االجازات‬

Resignation or Non- Overtime Assignment Business Mission Absence Decree

Renewal of Contract ‫قرار التكليف بخارج الدوام‬ ‫قرار التكليف باالنتداب‬ ‫قرار االجازة‬

Business Mission
Overtime Payment Absence Update Decree
Early Retirement Payment
‫قرار صرف خارج الدوام‬ ‫قرار تعديل االجازة‬
‫قرار انهاء مهة االنتداب‬
Absence Extension
Overtime Cancel Business Mission Cancel
Termination Decree
‫قرار إلغاء خارج الدوام‬ ‫قرار الغاء االنتداب‬
‫قرار تمديد االجازة‬

Service Extension Absence End Decree

Decree ‫قرار قطع االجازة‬

Absence Cancel Decree

Service Extension
‫قرار الغاء االجازة‬
Cancel
Absence Resume Decree
Termination Cancel ‫المباشرة بعد االجازة‬

Absence Bulk Decree

Clearance ‫قرار االجازة الجماعية‬
HR Decrees And Allowances

Ticketing Allowances Loans

Transfer
‫قرارات االركاب‬ ‫قرارات البدالت والمكافآت‬ ‫القروض والحسميات‬

Work Nature Allowance SCSB Loan

Ticketing Orders ‫قرض بنك التسليف‬
Transfer Decree ‫أمر االركاب‬ ‫صرف بدل طبيعة العمل‬
RED Fund
Risk Allowance ‫قرض بنك التنمية العقاري‬
Ticketing Compensation ‫صرف بدل الخطر‬
Transfer Update Decree ‫التعويض عن التذاكر‬
Infection Allowance Former Wife Alimony
‫صرف بدل العدوى‬ ‫نفقة زوجة‬
Ticketing Cancel
Transfer Resume ‫الغاء امر االركاب‬ Housing Allowance Special Rights
‫صرف بدل السكن‬ ‫الحقوق الخاصة‬
Other Deduction
... etc.
‫حسميات متنوعة‬
Custody Amounts
‫حسم العهدة‬
Change Loan
Installment
‫تغيير قيمة قرض او مديونية‬
Loan Reconciliation
‫تسوية قرض أو مديونية‬

Monthly Deduction Max Percentage

‫الحد األقصى للحسم على مستوى الموظف‬
Example's Of HR Decrees And Allowances
Work Nature Allowance
Decree
Example's Of HR Decrees And Allowances
Suspended Decree
Generate output template from HR Decrees

From the same HR decree we can generate the output template for the this decree
Payroll Process Summary
Run
Retro pay Saudi Bank
Payroll Run Prepaymen SARF
Process File
t

To capture
any change
in the Distribute Generate
employee employee Generate the
Calculate all
entitlements payments bank file for necessary
employees
or benefits on his iCorp portal DB objects
benefits.
after the last payment posting for SARF
previous methods. integration.
payroll
process.
Concept: Elements &
Formulas

Payroll
Payroll
Element Formula
Results
s

• Pay Elements • Date track formula for

• Salary history tracking Ex.
• Overtime Overtime = Hours *
• Bonus Rate
• GOSI
Self Services
Workflow-enabled B2E processes
Apply policy
Group Apply policy

Notifications Approval

Manager

Update
Track status
Self Service - Responsibilities
• Employees Self Service
Employee • Saudi Professor Self Service
• Contract Professors Self Service

• Managers Self Service

Manager • Saudi Professors Manager Self Service
• Contract Professors Manager Self Service

• Employees Specialist Self Service

Specialists • Saudi Professors Specialists Self Service
• Contract Professors Specialists Self Service
Self Service – Listing 1

Employee Profile Employee Profile - 2 Employee Profile - 3

Personal Information Profile Photo External Positions

‫البيانات الشخصية‬ ‫رفع الصورة الشخصية‬ ‫المناصب الخارجية‬

Assignment History Family Members Books

‫السجل الوظيفي‬ ‫افراد العائلة‬ ‫الكتب‬

Scientific Research
HR Letter Languages
‫األبحاث العلمية‬
‫خطاب التعريف‬ ‫اللغات‬

Employee Transactions Research Projects

Basic Details
‫الحركات اإلدارـية‬ ‫المشاريع‬
‫البيانات االساسية‬

Training Records Councils

Qualifications
‫الدورـات‬ ‫اللجان‬
‫المؤهل‬

Passports Entry Internal Positions Associations

‫بيانات جواز السفر‬ ‫المناصب الداخلية‬ ‫الجمعيات‬

National Identity Assignment History Judge & Supervision

‫بيانات ملف الهوية‬ ‫تصحيح السجل الوظيفي‬ ‫االشراف و التحكيم‬
Self Service – Listing 2

Leave Requests Business Mission Other SS Requests

Overtime Requests
‫طلبات االجازة‬ ‫طلبات مهمة االنتداب‬ ‫طلبات اخرى‬
‫طلبات خارج الدوام‬

Leave Requests Business Mission Request Overtime Assignment Dedication Vacation

‫طلبات االجازة‬ ‫قرار التكليف بمهمة االنتداب‬ Request Request
‫قرار التكليف بخارج الدوام‬ ‫طلب منح إجازة التفرغ لعلمي‬
Return from Leave Return from Business
‫مباشرة االجازة‬ Mission – ‫بــــ‬
‫لاــمباشرـة عـد‬ Promotion Requests
Overtime Payment
‫مهمة اـالنـتداب‬ ‫طلبات الترقيات‬
‫طلب صرف خارج الدوام‬
Leave Request Recall
‫انهاء االجازة‬ Cancel Business Mission Contract Requests
‫الغاء مهمة االنتداب‬ ‫طلبات العقود‬
Overtime Cancellation
Cancel Leave Request ‫الغاء قرار خارج الدوام‬
‫الغاء االجازة‬ Research Projects
‫طلبات المشاريع البحثية‬
Extend Leave Request
‫تمديد االجازة‬ Resignation & Early
Retirement
Modify Leave Request ‫طلبات االستقالة و التقاعد‬
‫تعديل االجازة‬ ‫المبكر‬

And More …
Self Service – Listing 3

Leave Requests Business Mission Overtime Requests Other SS Requests

‫طلبات االجازة‬ ‫طلبات مهمة االنتداب‬ ‫طلبات خارج الدوام‬ ‫طلبات اخرى‬

Leave Requests Business Mission Request Overtime Assignment Dedication Vacation

‫طلبات االجازة‬ ‫قرار التكليف بمهمة االنتداب‬ Request Request
‫قرار التكليف بخارج الدوام‬ ‫طلب منح إجازة التفرغ لعلمي‬
Return from Leave Return from Business
‫مباشرة االجازة‬ Mission – ‫بــــ‬
‫لاــمباشرـة عـد‬ Promotion Requests
Overtime Payment
‫مهمة اـالنـتداب‬ ‫طلبات الترقيات‬
‫طلب صرف خارج الدوام‬
Leave Request Recall
‫انهاء االجازة‬ Cancel Business Mission Contract Requests
‫الغاء مهمة االنتداب‬ ‫طلبات العقود‬
Overtime Cancellation
Cancel Leave Request ‫الغاء قرار خارج الدوام‬
Research Projects
‫الغاء االجازة‬
‫طلبات المشاريع البحثية‬

Extend Leave Request Resignation & Early

‫تمديد االجازة‬ Retirement
‫طلبات االستقالة و التقاعد‬
Modify Leave Request ‫المبكر‬
‫تعديل االجازة‬
And More …
 ‫‪Batch Decrees‬‬
‫الشاشات الجماعية للقرارات‬
‫االدارية‬
Business Mission Forms
Sample of Batch Decrees
Business Mission Forms
Business Mission Forms
Business Mission Forms
Business Mission Forms
Batch Approve Requests
Overtime, Contracts, Business Mission
Summer Leave
Contract Renewal
Self Service in Action
Landing Page

Modules filter
Positions filter

Business process
filter
Responsibility
List
Self Service in Action
Employees Self Service - 1
Self Service in Action
Employees Self Service - 2
Self Service in Action
Employees Self Service - 3
Self Service in Action
Employees Self Service - 4
Self Service in Action
Employees Self Service - 5

Proposed
changes

Approvers
Self Service in Action
Employees Self Service - 6

Confirming
request delivery
Self Service in Action
Employees Self Service - 7

Choose acting
position
Self Service in Action
Manager Self Service - 1
Self Service in Action
Manager Self Service - 2
Self Service in Action
Manager Self Service - 3
Integration Systems
UQU Systems Council

Integration SARF
System

Housing
System

Student
UQU Portal Information
System

HRM
S
Library
Notification
Manageme
s & SMS
nt System

UQU Mobile Healthcare

App System

YASSER
Student Information System

• Integrate HR data with SIS system.

• Automate SIS related allowance granting to employees.
• Automate Organization Creation from SIS system.
Housing System

• Automate housing allowance validation for employees granted

housing unit.
• Automate housing unit assignment for employees granted housing
allowance.
• Automate Clearance Process validation and approval from housing
system.
• Integrate HR data required for Housing system.
Library Management System

• Automate Clearance process validation and clearance approval from

SIERRA system.
• Integrate HR data required for SIERRA system.
Portal Integration

• Descoping of Portal Self Service functions into ERP self service.

• Integrate HR data required for Portal system.
YASSER Integration

• Automate Loans records creation from YASSER system.

• Automate Training records creation from YASSER system.
SARF Integration

• Integrate Payroll process with SARF interface.

Council & Committee System

• Integrate HR data with Council and Committee system.

• Integrate Self Service Flow with Council System.
• Automate Self Service Approval with Council system interactions.
Other Integration Points

Scientific
FENEX Research NAZAHA
System

Decision
SMS & Push
Support iCorp portal
Notifications
System
Reports, Templates and
BI

100+ decrees templates are

100+ reports for HR and payroll
printable through each decree
processes
screen

All reports can be created in BI dashboards and charts to

various formats (PDF, EXCEL, support decision makers and
WORD) executives in their decisions.
Advanced Modules (Phase II)
Oracle Performance
Management

Track all employees performance for promotions

Identify work problems and obstacles
and transfers

Highlight the strengths and weaknesses of each Identify needed trainings to enhance performance
employee and to cover skills gap
Oracle Learning Management

Complete training platform to administer and

provide customized training solution to all Manage all learning with the Unified Catalog
employees

Integrated with core HR and Payroll for promotions,

Track and Manage Enrollments
transfers and allowances.
 Oracle i- Recruitment

Automate the recruitment process from Track all applicants information including
creating vacancy until hiring their CVs and any other documents

The ability to rate applicants and create The ability to convert applicant to
offers for the desired ones. employee after approving the offer
Oracle Time and Labor

It can be integrated with UQU attendance Automatic determination of attendance, delays,

machines absences and overtimes.

It can be integrated with Payroll for automation

Provide a set of notifications and alerts for both
of allowances like overtime or deductions like
employees and managers
unauthorized absences.
 ‫النظام المالي‬

‫‪ ‬تطبيق نظام محاسبي عالمي بما يتوافق مع دليل السياسات و اإلجراءات الم<عتم<د من الجهات الم<شرعة‪.‬‬

‫‪ ‬تطبيق نظام التخطيط و الميزانية (‪ )Oracle Hyperion‬و دمج دورة عمل إعداد الموازنة بين اإلدارات الم<عنية‬
‫(‪ 10‬إدارات)‬

‫‪ ‬تطبيق دليل تصنيف الميزانية والحسابات الجديد الم<عتمد م<ن وزارة المالية‪.‬‬

‫‪ ‬إصدار جميع النم<اذج الحك<وم<ية م<ن النظام بشكل ألي (أومر الصرف و الدفع – اإلرتباط ‪).. -‬‬

‫‪ ‬توفير التقارير الذك<ية لإلدارة الع<ليا للجامع<ة‪.‬‬

‫‪ ‬تخصيص الصالحيات وفقا للمهام الوظيفية وفصل المسئوليات لتفع<يل الرقابة و التحكم‪.‬‬
 ‫النظام المالي ‪ -‬التكامل‬

‫‪ ‬التكامل بين طلبات اإلحتياج و الميزانية من خالل إصدار الحجز المبدئي أليا‪.‬‬

‫‪ ‬التكامل بين العقود و المستخلصات و إصدار أوامر الصرف أليا من خالل الجهة المشرفة (‪ 23‬وكالة ‪ /‬إدارة‬
‫كمرحلة أولى)‬

‫‪ ‬التكامل بين مسير صرف الرواتب و أوامر الصرف‪.‬‬

‫‪ ‬التكامل مع بوابة الحكومة اإللكترونية (‪ )GSB‬و اإلستفادة من الخدمات المقدمة من الجهات الحكومية األخرى‬
‫(اإلستعالم عن ‪ :‬السجل التجاري – شهادة الزكاة ‪ ,‬الضريبة ‪)....‬‬
Thank You