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Spreadsheet Concepts: Microsoft Excel

Microsoft Excel is a spreadsheet program used to organize and calculate data in rows and columns. It allows users to create budgets, balance sheets, payrolls, and other financial reports. Excel features include cells, worksheets, workbooks, charts, formatting, sorting, and formulas. It makes calculations easier and reduces errors compared to manual methods. Navigation in Excel uses arrow keys, tab, enter, and page/home keys to move between cells and worksheets.

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Herbert
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43 views

Spreadsheet Concepts: Microsoft Excel

Microsoft Excel is a spreadsheet program used to organize and calculate data in rows and columns. It allows users to create budgets, balance sheets, payrolls, and other financial reports. Excel features include cells, worksheets, workbooks, charts, formatting, sorting, and formulas. It makes calculations easier and reduces errors compared to manual methods. Navigation in Excel uses arrow keys, tab, enter, and page/home keys to move between cells and worksheets.

Uploaded by

Herbert
Copyright
© © All Rights Reserved
Available Formats
Download as PPT, PDF, TXT or read online on Scribd
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Spreadsheet Concepts

Microsoft Excel
Introduction
• MsExcel is a spreadsheet package used
for preparing, manipulating and
maintaining data that requires
mathematical computations
• Worked out in rows and columns
• First launched in 1987. Been upgraded
since.
Can be used in the following ways:
• Budget reports
• Balance Sheets
• Manufacturing accounts
• Cash flows
• Journal reports
• Payrolls
• Statistics
Features
• Purpose can be created
• Graphs can be created
• Single unit of a column and row is called a
cell
• Cell is identified with a cell address
• Entry is made in a cell
• Cell entries can be moved or copied in
other cells
• Sorting is possible
• Allows various modes of formatting
• Rows run from 1 to 65536
Advantages
• Easier than manual calculations
• Can be used to solve a wide variety of
problems & information presented in rows
and columns
• Makes calculations easier
• Reduces chances of making errors
• Gives user time to concentrate on problem
solving
• Quicker results
Features of Excel Window
• Displays workbooks that contain
worksheets in a window
• Standard and formatting toolbars
displayed at top of window
• You start a formula by entering the equals
sign (=)
Features..
• Cells- intersection of rows and columns
• Worksheets- contains rows and columns forming
cells. Can be referred to as pages in a
workbook. Is made of 16384 rows and 256
columns
• Workbook- the main file and contains a number
of worksheets. By default has 16 worksheets.
• Charts- data can be represented in form of a
graph for summary purposes.
• Row height and width can be adjusted
Navigation in Excel
• Left, right, top, down arrows
• Tab – moves one cell right from active cell
• Enter-moves one cell down from active cell
• Shift + tab- moves cell pointer to one cell
left from active cell
• Home- moves cell pointer to column A of
active cell
• Ctrl + Home – Moves cell pointer to A1
Navigation continued..
• Ctrl + End – Moves cell pointer to last cell that has been
edited in the worksheet
• Page up- Moves cell pointer to one screen width up
• Page down – Moves cell pointer to one screen width
down
• Alt+page up-cell pointer moves one screen width to the
left
• Alt+page down –cell pointer moves one screen width to
the right
• Ctrl+ page up – Moves cell pointer to the next worksheet
• Ctrl+ page down- Moves cell pointer to the previous
worksheet

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