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INTERNATIONAL Marketing:DOCUMENTATION ON HANDLING OF EXPORT ORDER

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26 views14 pages

INTERNATIONAL Marketing:DOCUMENTATION ON HANDLING OF EXPORT ORDER

Uploaded by

Parul Singh
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as PPTX, PDF, TXT or read online on Scribd
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INTERNATIONAL Marketing

DOCUMENTATION ON HANDLING OF EXPORT


ORDER
Export documentation
• Once the goods are ready the exporter has to
prepare and execute various documents of
different tags of sending the shipment of goods
to the importer.
• The various documents are vital to the exporter
and bank which is a media of payment.
• The documentary requirement are both
regulatory and operational in nature.
• These requirement are different for different
type of products.
Documentation Practice in India
• In India, on an average about 25 documents are
associated with the preshipment stages to export
transaction.
• These documents are classified in to two
categories:
 Commercial documents.
 Regulatory documents.
Important documents
• Proforma invoice
• Commercial invoice
• Consular invoice
• Certificate of origin
• Packing list
• Bill of lading
• Mate’s receipt
• GR-form
Proforma Invoice

• The starting point of the export contract is in a


form of a offer made by an exporter to the
foreign customer.
• It is a quotation given as a reply to an enquiry.
• It forms the basis of all trade transaction.
• It may be useful for an importer to obtain the
import license or foreign exchange.
Commercial Invoice

• A commercial invoice is a bill for the goods from


the seller to the buyer.
• It is an important and basic export document.
• These invoices are often used by the government
to determine the true value of goods for duty
purposes.
• It includes most of the details of the entire
export transaction, from start to finish.
Consular Invoice
• A consular invoice is a document that is required
by some countries.
• It describes the shipment of goods and
information such as importer, exporter and value
of the consignment for custom purposes.
• It is a document required mainly by the Latin
American countries like Kenya, Uganda,
Tanzania, Mauritius, New Zealand, Myanmar,
Iraq, Australia, Fiji, Cyprus, Nigeria, Ghana,
Guinea, Zanzibar, etc.
Certificate of Origin
• It is the document certifying the origin of goods,
without which clearance of imported goods is
refused.
• Certificate of Origin contain:
 Description.
 Quantity and value of goods.
 Number of packages.
 Declaration by the shipper.
 Certificate by the issuing authority.
Packing list
• Export packing list is considerably more detailed
and informative then a domestic packing list.
• It also shows the individual net, gross weight,
and measurement for each package.
• The list is used by the shipper or forwarding
agents to determine the total shipment weight
& volume and whether the correct cargo is
being shipped.
Bill of lading

• It is issued by shipping company or its agent


stating that goods are either being shipped or
have been shipped.
• It is the only evidence to file a claim against a
shipping company in the event of no delivery,
defective delivery or the short delivery of the
cargo at the destination.
Mate’s receipt

• It is issued by the master of the vessel in which


the goods are shipped for onwards journey to
specific port of destination.
• It is a primary evidence that goods are loaded in
the vessel.
GR-Form

• The GR form is a declaration form.


• It is an exchange control document which is to be
submitted to the Reserve Bank of India.
• The exporter guarantees to realize the full value
of export proceeds within a stipulated period,
which is normally 180 days from the date of
exports.
Conclusion

• As an evidence of shipment and title of goods.


• For obtaining payments.
• Transportation of the goods.
• Custom clearance of the goods.
THANK YOU

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