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08 Recordkeeping

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Lyza Grace Somcio
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50 views

08 Recordkeeping

Uploaded by

Lyza Grace Somcio
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPT, PDF, TXT or read online on Scribd
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MODULE 8

Recordkeeping
OSHA Information Resources

 OSHA Recordkeeping page (cached)


 Forms (PDF and XLS)
 Also in back of CFR book
 Recordkeeping Handbook

2 ©2006 TEEX
29 CFR 1904.0 Purpose

 “Require employers to record and report


work-related fatalities, injuries and
illnesses”
 Data used to direct OSHA programs
 Data used in employer safety programs
 Aggregated in BLS Annual Survey of
Occupational Injuries and Illnesses

3 ©2006 TEEX
Scope

 1904.1 Exemption for 10 employees


 In entire company, at any time during year
 Unless OSHA or BLS requires in writing
 Must report fatality or 3 hospitalized
 1904.2 Exemption for certain industries
 Low hazard industries by SIC code
 1904.3 Records for 1 agency

4 ©2006 TEEX
Definitions

 1904.46
 The Act
 Establishment
 Injury or illness
 Physician or Other Licensed Health
Care Professional
 You

5 ©2006 TEEX
1904.4 Recording Criteria

 Record each fatality, injury, or illness:


 Work related (1904.5) and
 New case (1904.6) and
 Meets criteria in 1904.7-12

6 ©2006 TEEX
Did the employee experience an injury or illness?

YES

Is the injury or illness work-related?

YES
NO UPDATE PREVIOUS
Is the injury or illness a new case?
RECORD

FOR EXAMPLE… YES


Subtitles & Transitions
Does the injury or illness meet the general criteria
or the application to specific cases?

YES

RECORD THE INJURY OR ILLNESS


1904.5 Work-Relatedness

 Basic requirement: (a)


 Implementation: (b)
 Work environment?
 At work but not work-related?
 Significantly aggravated?
 Pre-existing condition?
 Travel status?
 Working at home?
8 ©2006 TEEX
1904.6 New Cases

 Basic requirement:
 No previously recorded similar case, or
 Recovered completely.
 Implementation:
 Recurrence of chronic illness?
 First signs/symptoms?
 Physician advice?

9 ©2006 TEEX
1904.7 Recording Criteria

 Basic requirement: results in


 Death
 Days away from work
 Restricted work or job transfer
 Medical treatment beyond first aid
 Loss of consciousness
 Significant diagnosed injury or illness
 Implementation / Questions
10 ©2006 TEEX
1904.8 Needlesticks and Sharps

 Record if contaminated with


 Blood or
 Potentially Infectious Material
 Do not record employee’s name

11 ©2006 TEEX
1904.9 Medical Removal

 Record medical removals under other


OSHA standards
 Not if removed voluntarily before
overexposure

12 ©2006 TEEX
1904.10 Hearing Loss

 Work-related STS in at least 1 ear


 Total hearing 25 dB above audiometric
zero in same ear(s)

13 ©2006 TEEX
1904.29 Forms

 300 Log, 300-A Summary, 301 Incident


Report
 Equivalent forms
 Privacy concern cases
 Voluntary disclosure

14 ©2006 TEEX
1904.30 Multiple Business
Establishments
 Separate logs if in operation 1 year
 May combine short-term on one log
 May keep centrally if promptly updated
and available
 Each employee linked with an
establishment
 Record at location of occurrence

15 ©2006 TEEX
1904.31 Covered Employees

 All on payroll, any status


 Non-payroll employees if supervised
day to day
 Owner/partners not included

16 ©2006 TEEX
1904.32 Annual Summary

 Review at end of calendar year


 Certify and post annual summary
 300-A or equivalent form

17 ©2006 TEEX
1904.33 Retention and Updating

 Save all forms for 5 years


 Update for new discoveries or changes

 1904.34: Transfer to new owner

18 ©2006 TEEX
1904.35 Employee Involvement

 Inform each employee of how to report


 Provide employees limited access to
records

 1904.36 Prohibition against


discrimination

19 ©2006 TEEX
Equivalent systems

 1904.37 State recordkeeping


regulations
 1904.38 Variances from recordkeeping
rule for alternative system

20 ©2006 TEEX
1904.39 Reporting fatalities and
multiple hospitalizations
 Orally report within 8 hours of death or
hospitalization of 3 employees

21 ©2006 TEEX
Providing records to government

 1904.40 Provide within 4 hours or


authorized government representative
request
 1904.41 Return annual survey form if
received
 1904.42 Return BLS survey form if
received

22 ©2006 TEEX

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