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Proofing and Data Validation

The document discusses different methods for verifying and validating data, including double entry verification which involves entering data twice to check for errors, and visual verification which involves checking entered data against original documents. It also outlines various validation techniques like range checks, lookup checks, and consistency checks to validate that data meets certain criteria. Referring to a table in the textbook, it provides examples and descriptions of common validation checks used to ensure accurate data entry.

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Tatenda Shangwa
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109 views

Proofing and Data Validation

The document discusses different methods for verifying and validating data, including double entry verification which involves entering data twice to check for errors, and visual verification which involves checking entered data against original documents. It also outlines various validation techniques like range checks, lookup checks, and consistency checks to validate that data meets certain criteria. Referring to a table in the textbook, it provides examples and descriptions of common validation checks used to ensure accurate data entry.

Uploaded by

Tatenda Shangwa
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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Verification

• Verification is a way of preventing errors when data is copied from


one medium to another.

• Two forms of verification checks


• Double entry
• Visual check

Compiled by Ms. Linda Mzemba


Verification Methods
• Double entry
• Data is entered twice using two people, and is then compared
• Visual check
• Checking for errors by the person who is entering the data; they compare the
data entered with the original document
• what is on the screen is compared to the data on the original paper
documents
Validation
• Validation is a process where data is checked to see if it satisfies
certain criteria when input into a computer; for example, to see if the
data falls within accepted boundaries.
• Refer to Table 7.2 (from pg. 137) in your textbook for a list and
descriptions of the more common validation techniques)
Validation Checks
Validation check Description Example(s) and comment
Range check Checks whether data is within e.g. to check if a person’s
given/acceptable values age is >0 but is also < 150
Look-up check This checks whether the data e.g. check is ‘senior
entered exists and is stored in a manager’ exists as on
table of data option in the query such
as: ‘PLEASE ENTER YOUR
JOB TITLE’
Length check Checks if the input data contains e.g. if a field needs six
the required number of digits then inputting a five-
characters digit or seven-digit number,
for example, should cause
an error message
Validation Checks (continued)
Validation check Description Example(s) and comment
Character/type check Checks that the input data does e.g. a person’s name
not contain invalid characters shouldn’t contain any
numbers, but a person’s
height should only contain
digits
Format/picture check Checks that data is in a specific e.g. date should be in the
format form dd/mm/yyyy
Presence check Checks if data is actually present e.g. in an electronic form a
and hasn’t been missed out person’s telephone
number may be a required
field so, if no data is
entered, this should give
rise to an error message
Validation Checks (continued)
Validation check Description Example(s) and comment
Consistency check Checks if fields e.g. if ‘MR’ has been typed into a
correspond (tie up) with field called ‘TITLE’ then ‘GENDER’
each other field must contain either ‘M’ or
‘Male’
Check digit This is an extra digit Check digits can identify three types
added to a number of error:
which is calculated from • If two digits have been
the digits transposed during input e.g.
13597 instead of 13579
• An incorrect digit entered twice
e.g. 13559 in instead of 13579
• A digit missed out altogether,
e.g., 1359 instead of 13579

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