PROJECT MONITORING SYSTEM

IN NTPC

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 THRUST IS ON ..
 TIME
 COST
 QUALITY & PERFORMANCE

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 Project Management of Multi Projects by one
Organisation requires different handling than
the Project Management of only one Project .
 In multi projects, Systems Approach in
Project Management is essential.
 NTPC follows Integrated Project Management
& Control System

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INTEGRATED PROJECT MANAGEMENT
AND CONTROL SYSTEM (IPMCS)

THREE CONTROL CENTRES :

 ENGINEERING MANAGEMENT

 CONTRACTING, INSPECTION &

EXPEDITING

 FIELD OPERATION

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 INTEGRATION OF PLANNING, REVIEW
AND CONTROL SYSTEM
Pre Order Net Work
Top
L-1 Tier Management
Planning L-1 Project MNW Reviews

Contract L2 Network Monthly

L-2 Tier Engg. L2 Network (Site Act.) Exception
Planning L2 SCH. (Manf. & Dely) Report

Manf. & Dely Site

L-3 Tier Engg. L-3 Program L-3 Program
Planning L-3 Program

Fortnightly Fortnightly Weekly

L-3 Tier Reviews
Reviews Review by
Review GM / HOD
GM / HOD HOD
L-2 Tier Fortnightly Site
Review T.C.M. C.R.M.
Proj. Rev. (HOP)
L-1 Tier
Monthly Project Review (PRT)
Review
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 IPMCS
PROJECT SCHEDULING COMPRISES OF :

 Pre order network for each projects

 L1-Master network

 L2- Network of each Package

Working Level Programme for each package (L2) - This is
Prepared within the Overall Framework of Master Network
Post award execution and expediting

 L3- Rolling programme for site activities.

 All these Networks & Programmes are Computerised and
Intregrated using appropriate Software.
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 PRE ORDER NETWORK
I : Preparation of feasibility report and various
statutory clearances
 Statutory clearance (central & State)
 Project design memorandum / technical specifications
 Techno Economic Clearance
 Fund tie-ups
 Land acquisition proceedings
 Investment approval

Contd..

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 Contd..

II : Infrastructural development
Various activities at site to create required
infrastructural facilities.

III :Tendering of major packages

Programme for tendering of major packages
is included.

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Pre-Order Network

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 L1- MASTER NETWORK (MNW)

 Master Network identifies the milestones for key

events for each package in the areas of engineering,
procurement, manufacturing, despatch, erection and
commissioning.
 Interrelationship between various activities is clearly
identified in the Master Network.
 Master Network also contains interface tie ups for
inputs to be given to NTPC and required from NTPC.

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Master Network
Simhadri TPP

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 L2 NET WORK

2. L-2 Network gives the Schedule for Starting/Completion

of Activities
 L2 network indicates the time frame of various activities
within the package, from start to completion, within the
frame-work of Master Network (L1).
 L2 network for each package is finalised by Corporate
Monitoring Group in association with Engineering Dept.,
Contract Services, Quality Assurance, Inspection and site.
 It also includes manufacturing & delivery schedule of
major shop manufactured items & materials and bought
out items.

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L2 Network - Civil Work
Simhadri TPP

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3. L3 is a rolling programme for execution at site

 The L3 programme is a three monthly rolling

programme prepared by site within the time frame of
L2 schedule indicating various items and quantity to
be executed in each month.
 The resources and all other inputs to execute these
quantities are clearly mentioned.
 From the three monthly programme, a monthly
programme is prepared, which is further broken into
weekly targets to be executed. Availability of
drawings, materials, fronts and resources is also
reviewed.

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 REVIEW & CONTROL SYSTEM
 Site Review Meetings

 Weekly Review by concerned Package

Engineer at site with Contractors. Critical &
Major Packages. by HOD.

 Fortnightly Review of project by Head of

Project/GM.

(Contd...)
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CONTD..

 Project Review Team (PRT)

 PRT for each project comprising executives
from three Control Centres, viz. Engineering,
Contracts & Site. Also has members from
service functions.
 Project Review Team meetings take place every
month chaired by the Head of the project/ GM.
Detailed agenda issued in advance.

(Contd...)
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 Contd..

 PRT Meeting ensures :

 Resolve inter control centre problems
 Identifying constraints & hold ups for present and
future
 Taking corrective action on various critical items.
 Corporate Monitoring Group,
 Issues MOM of PRT Meetings
 identifies critical and major issues.
 Puts up exception report to top management.

(Contd...)
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TECHNICAL CO-ORDINATION MEETINGS (TCM)

 Technical Coordination Meetings take place with

vendors to discuss on various engineering
requirements, finalisation of engineering details
within the time frame and schedules of engineering
activities. TCM is convened by Engineering Control
Centre.

 Frequency of TCM is minimum once in a month.

In initial stages of project frequency is high (2 to
4) depending on the requirement.

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 Contract Review Meetings(CRM)
 Contract Review Meetings are convened by
Contract Services with the vendors
 Reviews progress of manufacturing & despatch
 Resolves various contractural issues for expediting
supplies.
 Progress of manufacturing is reviewed w.r.t. L-2
Network.
 CRM are generally held at manufacturing works to
ascertain the status of the manufacturing.
 CRM is held atleast once in a month for major
packages.
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 Management Reviews
 Regional Executive Director reviews the
Critical Packages and the progress of
Project .
 Director (Project) reviews the progress of
the project as per requirement.
 Other functional Directors also review
project progress from time to time during
their visit to site.

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Management Information System (MIS)
A From Site
 Package wise weekly review at site:
P&S Dept’ at site generates report and puts up to
Head of Project/GM.
 Fortnightly Project Review at Site by HOP/
GM- Action plan by P&S.
 Monthly Progress Report from Site:
 P&S compiles progress- actual vis-à-vis
targets.This is a detailed Quantified progress
report.
 This also indicates rolling programme for next
3 months
Contd..
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Contd..

B Vendor’s Monthly Progress Report:

 Each vendor submits monthly progress report.
 The report is in pre-decided formats.
 It covers all areas such as Engg., Ordering,
Manfg., Quality & Despatch.
 It is sent to CMG, Site, Engg. & Contracts.

Contd..

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 Contd..

 Minutes & Exception of Monthly PRT Meeting:

CMG circulates MOM to all control centres
for actions. Based on PRT meeting, Site
progress report & CRM, CMG prepares every
month exception report highlighting critical
issues requiring immediate attention of
Management.

Contd..

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 Contd..

 Monthly Progress Report from Contract

Services: Report on pre-award activities is
prepared by CS.
 Monthly Report from Regional EDs : Report
from Regional Executive Director for CMD covering
all aspects viz Operation, Projects, Commercial etc .
 Minutes of Management Committee Meetings
& Top Management Review : Action plan
based on these reviews are prepared.

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 PROJECT IMPLEMENTATION
CONCEPTS IN NTPC

• QUALIFICATION TO ENSURE COMPETITION FROM

COMPETENT PARTIES

• BROAD BASED SPECIFICATION TO GENERATE

COMPETITION

• CLEARLY DEFINED EVALUATION CRITERIA

• CONTRACTORS SELECTION BY PRICE &

CAPABILITY CONSIDERATION

• DEDICATED PROJECT TEAM IN ALL FUNCTIONAL

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 PROJECT ACTIVITIES

PROJECT PROJECT PACKAGING

PROPOSAL APPRAISAL

MANUFACTURE INSTALLATION
PROCUREMENT & DELIVERY

PERFORMANCE
COMMISSIONING TESTING OPERATION
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 PROJECT PROPOSAL
 PROCESSES
 TECHNOLOGICAL OPTIONS
 DATA COLLECTION & ANALYSIS
 TECHNO ECONOMIC EVALUATION
 COST ESTIMATION
 TARGET SETTING & REVIEW FORUM
 INFORMAL AT DIRECTOR or CHAIRMAN LEVEL
 PRESENTATIONS MADE TO MANAGEMENT
 APPROVAL
 PROJECT SUB COMMITTEE OF BOARD

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 PACKAGING
 PROCESSES
 SELECTING THE OPTIMAL COMBINATION OF PACKAGING
CONSISTENT WITH
 TECHNOLOGY
 TIME SCHEDULE
 OPTIMAL COST
 COMPETITION
 INTERFACE
 FUNDING
 TARGET SETTING & REVIEW FORUM
 PRE ORDER NETWORK OF THE PROJECT
 INFORMAL AT DIRECTOR or CHAIRMAN LEVEL
 APPROVAL
 CHAIRMAN

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 PROCUREMENT
 PROCESSES
 DESIGN MEMORANDUM
 SPECIFICATIONS
 COST ESTIMATES
 QUALIFICATION REQUIREMENTS
 BID INVITATION & EVALUATION
 VENDOR ASESSMENT
 PRE AWARD DISCUSSIONS
 TARGET SETTING & REVIEW FORUM
 PRE ORDER & L 1 NETWORK OF THE PROJECT
 INFORMAL AT DIRECTOR or CHAIRMAN LEVEL
 PRT MEETINGS START WITH MAIN PLANT AWARD
 APPROVAL
 AS PER DELEGATION OF POWERS

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 MANUFACTURE & DELIVERY
 PROCESSES
 DOCUMENT APPROVAL
 QUALITY PLAN APPROVALS
 SUB VENDOR APPROVAL
 IN PROCESS INSPECTION
 FINISHED GOODS INSPECTION
 TARGET SETTING & REVIEW FORUM
 L 2 & L3 NETWORKS OF THE PACKAGE
 PRT, TCM AND CRM MEETINGS
 MONTHLY PROGRESS REPORT
 DEVIATION DISPOSAL - APPROVAL
 AS PER DELEGATION OF POWERS

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 INSTALLATION
 PROCESSES
 FIELD QUALITY PLANS
 INSPECTION ON RECEIPT
 STORAGE
 CONSTRUCTION & INSTALLATION ACTIVIES
 TARGET SETTING & REVIEW FORUM
 L 3 NETWORK OF THE PACKAGE
 ENGINEER, HOD, GM, PRT, AND CRM
 DAILY REPORTS
 SITE VISITS BY CMD, DIRECTORS & ED
 DEVIATION DISPOSAL - APPROVAL
 AS PER DELEGATION OF POWERS

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 COMMISSIONING
 PROCESSES
 PRE COMMISSIONING CHECKS
 TARGET SETTING & REVIEW FORUM
 L 3 NETWORK OF THE PACKAGE
 COMMISSIONING TEAM, GM, PRT AND CRM
 SITE VISITS BY CMD, DIRECTORS & ED

 DEVIATION DISPOSAL - APPROVAL

 AS PER DELEGATION OF POWERS

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 PERFORMANCE TESTING
 PROCESSES
 TRIAL OPERATION
 PG TESTS
 TARGET SETTING & REVIEW FORUM
 L 2 NETWORK OF THE PACKAGE
 GM, ORT, PRT AND CRM
 SITE VISITS BY CMD, DIRECTORS & ED

 DEVIATION DISPOSAL - APPROVAL

 AS PER DELEGATION OF POWERS

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Keys to Project Success

Budget

Success

Schedule Performance

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 Project Management
“IN PROJECT MANAGEMENT, IT IS NOT A
MATTER OF WHETHER YOU’LL GET INTO
TROUBLE; RATHER, IT’S A MATTER OF HOW
SOON YOU’LL GET INTO TROUBLE AND HOW
FAST YOU CAN GETOUT OF IT.”

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 Project Management

“The reasonable man adapts himself to the world;

the unreasonable one persists in trying to adapt
the world to himself. Therefore, all progress
depends on the unreasonable man.”

-- George Bernard Shaw

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THANKS

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World Bank’s Observations -June 2000
(Completion Report of Loan No:3632-IN)

“ The Project Management had effectively used an

innovative approach to maintain industrial
relations throughout the implementation of the
Project ….Completion of the Project ahead of
schedule bears testimony to the effectiveness of
this approach.”

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