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Chapter 11 School Policies and Their Functions

The document discusses school policies and their importance. It specifically outlines policies related to Parent Teacher Association (PTA) contributions and prohibited activities. The key points are: 1) PTA policies allow for voluntary contributions from members to fund operations and programs for student and school benefits. Contributions must be reasonable and collected separately from school fees. 2) Strict guidelines prohibit PTAs from interfering in school management, engaging in political activities, operating school stores, and collecting salaries from funds. 3) Well-formulated policies provide guidelines for student assessment, attendance, and ensure objective and fair practices across the school community.

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1K views10 pages

Chapter 11 School Policies and Their Functions

The document discusses school policies and their importance. It specifically outlines policies related to Parent Teacher Association (PTA) contributions and prohibited activities. The key points are: 1) PTA policies allow for voluntary contributions from members to fund operations and programs for student and school benefits. Contributions must be reasonable and collected separately from school fees. 2) Strict guidelines prohibit PTAs from interfering in school management, engaging in political activities, operating school stores, and collecting salaries from funds. 3) Well-formulated policies provide guidelines for student assessment, attendance, and ensure objective and fair practices across the school community.

Uploaded by

LIBRADA , CARLOS
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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Chapter 11:

School policies
And their
Functions
CED
Policy on Collection of Contributions

Cognizant of the need of an organization for adequate funds to sustain its operations, a duty
recognized PTA may collect voluntary financial contributions from members and outside sources to enable
it to find and sustain its operation and the implementation of its programs and projects exclusively for the
benefits of the student and the school where it operates. The PTA’s programs and projects shall be in line the
school implement plan (SIP).

● The contributions should be reasonable amount as maybe determined by the PTA board of directors.
● Non-payment of contributions by the parent member shall not be basis for non-admission or non-
insurance of clearance(s) to the child by the school concerned.
● The contributions shall be collected by the PTA treasurer on a per parent member basis regardless of the
number of their children in school.
● No collection of PTA contributions shall be done during the enrollment period.
● No teacher or any school personnel shall be involved in such collection activities.
Safe seeking of all Funds All collections of
contributions or proceeds of fundraising activities
shall be deposited in a reputable banking institution
as determined by the Board of Directors. The PTA’s
Treasurer or a duty authorized representative shall
undertake the collection and shall issue official
receipts or acknowledgement receipts. In no case
shall any school official or personnel be entrusted
with the safekeeping and disbursement of collections
made by the PTA. All disbursements of funds shall be
in accordance with generally accepted accounting and
auditing rules and regulations.
PTA’s are prohibited from:
• Interfering in the academic and administrative management and operations of the
school, and of the DepEd in general.
• Engaging in any partisan political activity within school premises
• Operating a canteen/school supplies store, or being a concessionaire thereof
inside the school or nearby premises, or offering these services to the school as its
client either directly or indirectly.
• Selling insurance, pre-need plans or similar schemes or programs to students
and/or their parents.
• Such other acts or other circumstances analogous to the foregoing.
• PTA members and officers of the board of directors are prohibited from collecting
salaries, honoraria, emoluments or other forms of compensation from any of the
funds collected or received by the PTA.
• PTA’s shall have no rights to disburse, or charge any fees as service fees or
percentages against the amount collected pertinent to the school publication fee,
supreme student government (SSG) developmental funds and other club
membership fees and contributions.
PTA’s are prohibited from:

• In no case shall a PTA or any of its officers or members of the board of directors
call upon students and teachers for purposes of investigation or disciplinary action.
• The recognition of any PTA shall be cancelled by the division PTA affairs
committee upon the recommendation of the school head concerned for any
violation of the above-mentioned prohibited activities and these guidelines.
Thereafter, the school head may call for a special election to replace the board of
directors of the PTA whose recognition was cancelled. Criminal civil and/or
administrative actions may be taken against any member or officer of the board of
the PTA who may appear responsible for failure to submit the necessary annual
financial statements or for failure to account the funds of PTA.
Importance of Policies
Schools in partnership with their community have their own picture of what they
want to be (vision statement) and so must offer services and must do what they are
supposed to do (mission statement) in order to realize what they envisioned
themselves to be. For these to happen, policies must be in place. Observance of
these policies ensures everyone in the school community to tow the line. If conditions
are ideal like when all members of the school community are perfect-school heads,
teachers, students, parents, non-teaching personnel and other members of the
outside-community there maybe no need for a policy. The truth is conditions in the
school community and in this world are far from ideal and persons that make the
school community are far from perfect and so the need for policies.
one may wonder as to why the Department of Education has issued very
stringent policies and guidelines for PTA’s in matters of collecting contributions. Even
engaging in any partisan political activity within school premises is written as one
prohibited activity. There must a history to that. Perhaps malversation of funds and
other forms of abuse happened in the past.
Importance of Policies

Schools’ policy on the grading system is important to everyone


concerned to know how grades are computed. Both students and parents
know how grades are derived objectively. Percentage weights for each
component are clear.
Teachers are guided in their assessment practices. The grading policy
ensures objective assessment practice. Without grading policy, grading may
become highly subjective.
Similarly, if there are no policies on students’ tardiness and absenteeism,
students may just come in late or absent. The policies on students’ tardiness
and absenteeism certainly will curb tardiness and absenteeism to ensure
learning.
Effective Policy formulation and Implementation in a school
community Partnership

The policies on grading , student tardiness an absenteeism came from


above . DepEd central office. At times there is need for policies from above.
But policies do not need to come from above all the time.
There are times when a school formulates a policy to address a local
problem. In fact, this is how it should be in school-community partnership.
Ideally, a policy must not be formulated by the school head by
himself/herself. The school head must lead in the policy formulation process
must be participatory. The school head must be participatory. This means
that it is best that the rest of the school and the community be involved. Two
head are better that one.
Effective Policy formulation and Implementation in a school
community Partnership

Besides participation of the school and community develops a sense of


ownership of such formulated policy which ensures a more effective
implementation. This is school empowerment in action. Aside from involving
the school and community in policy formulation, a school head must ensure
wide dissemination and correct and clear understanding of the policy.
Thank you.

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