Scribd
Upload
154 views

CBSE - VI - Computers - Introduction To OO Calc

The document is an introduction to using OpenOffice Calc, a spreadsheet application. It discusses how to start a new Calc workbook and add sheets. It covers entering and formatting text, numbers, and formulas in cells. Functions like SUM, AVERAGE, MIN, and MAX are introduced for performing calculations on cell ranges. The document provides step-by-step instructions for common spreadsheet tasks like inserting or deleting rows and columns, formatting fonts and cell alignments, and changing number formats.

Uploaded by

Ahaan Doshi
Copyright
© © All Rights Reserved
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
154 views

CBSE - VI - Computers - Introduction To OO Calc

The document is an introduction to using OpenOffice Calc, a spreadsheet application. It discusses how to start a new Calc workbook and add sheets. It covers entering and formatting text, numbers, and formulas in cells. Functions like SUM, AVERAGE, MIN, and MAX are introduced for performing calculations on cell ranges. The document provides step-by-step instructions for common spreadsheet tasks like inserting or deleting rows and columns, formatting fonts and cell alignments, and changing number formats.

Uploaded by

Ahaan Doshi
Copyright
© © All Rights Reserved
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
You are on page 1/ 31

Subject: Computer Studies

Topic: Introduction to OpenOffice


Calc
Std: VI

CB/VI/2021 Introduction to OpenOffice Calc 1 of 31


How will you
calculate your
monthly expenses?

CB/VI/2021 Introduction to OpenOffice Calc 2 of 31


Using
counting fingers, pen,
paper

Using Calculator

CB/VI/2021 Introduction to OpenOffice Calc 3 of 31


Spreadsheet Applications

CB/VI/2021 Introduction to OpenOffice Calc 4 of 31


STEPS TO START CALC

1
3

CB/VI/2021 Introduction to OpenOffice Calc 5 of 31


COMPONENTS

Menu Bar
Function Toolbar
Formatting Toolbar

Formula Toolbar
CB/VI/2021 Introduction to OpenOffice Calc 6 of 31
WORKBOOK AND WORKSHEET
Workbook Name

Sheet Tabs

CB/VI/2021 Introduction to OpenOffice Calc 7 of 31


COLUMNS AND ROWS

Columns

Rows
Cell

CB/VI/2021 Introduction to OpenOffice Calc 8 of 31


Name Box

The cell address of the active cell is


displayed in the Name Box.

CB/VI/2021 Introduction to OpenOffice Calc of 31


CELL CONTENTS

FORMULA

TEXT NUMBER
CB/VI/2021 Introduction to OpenOffice Calc 10 of 31
Entering Data in a Cell
• Double click on the cell in which you want
to insert data. This will place the cursor in
Step 1 that cell.

• Type the required content and press


Step 2 Enter.

• If you want to delete any content, press


the Backspace key or Delete key to
Step 3 delete one character at a time.

CB/VI/2021 Introduction to OpenOffice Calc 11 of 31


MOVING AROUND

Press Alt +
Press Press Enter to
Tab to Enter to enter a new
line in the
go to go to same
next next column,
within the
column. row. same cell.

CB/VI/2021 Introduction to OpenOffice Calc 12 of 31


INSERTING COLUMN

• Place the cursor in the column


before which you want to add a
Step 1 column and right click.

• Click on Insert Column from


the shortcut menu that
Step 2 appears. The column will be
inserted.

CB/VI/2021 Introduction to OpenOffice Calc 13 of 31


Place the cursor where you want to add
a row and right click. Click on Insert
Rows from the menu that appears.

Click ‘Entire row’ to


add a row below the
selected cell.
CB/VI/2021 Introduction to OpenOffice Calc 14 of 31
DELETING ROWS/COLUMN
Place the cursor in the column which you
want to delete and then right click.

Click on Delete
CB/VI/2021 Introduction to OpenOffice Calc 15 of 31
DELETING ROWS/COLUMN

Select Delete entire column(s)/Delete


entire row(s) from the dialog box.

CB/VI/2021 Introduction to OpenOffice Calc 16 of 31


Undo and Redo

CB/VI/2021 Introduction to OpenOffice Calc 17 of 31


Autofill

Autofill Handle

CB/VI/2021 Introduction to OpenOffice Calc 18 of 31


Formatting Tools

Alignments Font
Color

Underline
Background
Bold
Font Font Color
Italics
Name Size
Borders

CB/VI/2021 Introduction to OpenOffice Calc 19 of 31


Change Font and Font Color
Font Font Size
Select the cell Select the cell
or cell range to or cell range to
be formatted. be formatted.

In the formatting In the formatting


toolbar , Select toolbar , Select the
the required font required font size
from the Font from the Font Size
box. box.

CB/VI/2021 Introduction to OpenOffice Calc 20 of 31


Emphasizing Text
Select the cell or cell range to be formatted.

On the Home tab, in the Font group, perform


the following:

Bold – Italics - Underline -


Click Bold Click Italics Click Underline

CB/VI/2021 Introduction to OpenOffice Calc 21 of 31


Changing Font Colour
Select the cell or cell range to be
formatted.

In the formatting toolbar, click the


arrow next to the Font Color
button.

Select the required colour.

CB/VI/2021 Introduction to OpenOffice Calc 22 of 31


Cell Alignment

By default the text


data is aligned to
the left and
numbers are
aligned to the
right.

CB/VI/2021 Introduction to OpenOffice Calc 23 of 31


Horizontal Alignment
Select the cell or cell range to be formatted.
In the formatting toolbar, click the following:

Justify - If the
text is larger
Left – Click Center – Right – Click than the cell
Align Text Left Click Center Align Text Right width, click
Justify to wrap
the text.

CB/VI/2021 Introduction to OpenOffice Calc 24 of 31


Vertical Alignment
Select the cell or cell range to be formatted.
In the formatting toolbar, click the following:

Bottom –
Top – Click Middle – Click Click Bottom
Top Align Middle Align
Align

CB/VI/2021 Introduction to OpenOffice Calc 25 of 31


Wrap Text
• Select the cell or cell range to be
Step 1 formatted

• Right click on the cell and select Format


Step 2 cells. The Format cells dialog box opens.

• Click on the Alignment tab and click on


Step 3 Wrap Text automatically checkbox.

CB/VI/2021 Introduction to OpenOffice Calc 26 of 31


Wrap Text

Default cell formatting

Cell formatted with Wrap Text

CB/VI/2021 Introduction to OpenOffice Calc 27 of 31


Format Cells

Number Scientific Text

Currency
Fraction
Date
Percentage
Time

CB/VI/2021 Introduction to OpenOffice Calc 28 of 31


Various Cell
Formats

CB/VI/2021 Introduction to OpenOffice Calc 29 of 31


Apply Cell Formats (Ctrl + 1)
Right click on the cell.

Click on the Format cells. The Format Cells


dialog box appears.

Select the required cell format.

Click OK.

CB/VI/2021 Introduction to OpenOffice Calc 30 of 31


Calculations using Functions in Calc

Sum () function
• Used to add the numeric values

Average () function
• Used to calculate the average of the values

Min () function
• Used to find the lowest value within the selected cell
range

Max () function
• Used to find the highest value within the selected cell
range

CB/VI/2021 Introduction to OpenOffice Calc 31 of 31

You might also like