Republic of the Philippines

PHILIPPINE STATISTICS AUTHORITY

Updates on
CRG Issuances
Memorandum
Circulars
2017-2018

2
Memorandum Circular 2017
Memorandum Circular No. 2017 - 12
Requirements for the Preparation of Report of Birth (ROB) of a
Child Born Abroad of Filipino Parent/s without any Foreign
Documents

July 24 2017
1. Children born to a Filipino mother without foreign documents such as
medical/hospital record of birth certificate from the country where the
event occurred:
a. Affidavit of the mother stating the circumstances and facts of birth
of her child; and
b. Affidavit of two disinterested persons who can support the facts
given by the mother

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Memorandum Circular 2017
Memorandum Circular No. 2017 - 12
Requirements for the Preparation of Report of Birth (ROB) of a Child Born
Abroad of Filipino Parent/s without any Foreign Documents

24 July 2017
2. Children born to a Filipino mother without foreign documents such as
medical/hospital record of birth or local birth certificate from the country
where the event occurred, and the mother is deceased but with known
facts of birth and the custody of the child is left with the father, legal
guardian or any person whom the child was entrusted:
a. Affidavit of the father, legal guardian or any person whom the child
was entrusted to; having personal knowledge of the facts of birth of
the child and
b. A copy of the Certificate of Death of the mother.
c. Affidavit of two disinterested persons who can support the facts given
by the informant

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Memorandum Circular 2017
Memorandum Circular No. 2017 - 12
Requirements for the Preparation of Report of Birth (ROB) of a Child Born
Abroad of Filipino Parent/s without any Foreign Documents

24 July 2017
3. Children born to Filipino mothers without foreign documents such as
medical/hospital record of birth or local birth certificate from the country
where the event occurred, and the whereabouts of the mother is
unknown or the mother is missing and the custody of the child is left with
the father or legal guardian or any person whom the child was entrusted:
a. Affidavit of the father, legal guardian or any person whom the child
was entrusted to; having personal knowledge of the facts of birth of
the child; and
b. Affidavit of two disinterested persons who can support the facts given
by the informant

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Memorandum Circular 2017
Memorandum Circular No. 2017 - 12
Requirements for the Preparation of Report of Birth (ROB) of a Child Born
Abroad of Filipino Parent/s without any Foreign Documents

24 July 2017
4. Children born to Filipino mothers without foreign documents such as
medical/hospital record of birth or local birth certificate from the country
where the event occurred, and the whereabouts of the mother is
unknown or the mother is missing and the custody of the child is left with
any person who are not aware of the facts birth of the child:

The Philippine Foreign Service Post may conduct further investigation as

to the facts of birth of the child. In case of unsuccessful compliance of the
above mentioned requirements, the child shall be registered pursuant to
the existing laws of the country where the child was born.

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Memorandum Circular 2017
Memorandum Circular No. 2017 – 08A
Supplemental Memorandum Circular to MC 2017-08 (Full Implementation
on the Use of 2007 Revised Civil Registry Forms)

28 June 2017
The CRG already made initial and minor revisions on the 2007 Revised Civil
Registry Forms for birth, death and marriage certificates covering the following
items:

1. Item # 25 in the COLB – “Registered by the Civil Registrar” to “REGISTERED

AT THE OFFICE OF THE CIVIL REGISTRAR”
2. Item # 22 in the COM – “Registered by the Civil Registrar” to “REGISTERED
AT THE OFFICE OF THE CIVIL REGISTRAR”.
3. Item # 29 for the COD – “Registered by the Civil Registrar” to
“REGISTERED AT THE OFFICE OF THE CIVIL REGISTRAR”

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Memorandum Circular 2017
Memorandum Circular No. 2017 – 08
Full Implementation on the Use of 2007 Revised Civil Registry Forms

9 June 2017
Therefore, the use of old civil registry forms is no longer acceptable.
There are new items and revisions included in the 2007 Revised Civil Registry
Forms that are not present in the old forms.

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Memorandum Circular 2017
Memorandum Circular No. 2017 – 09
Issuance of Original and Certified True Copy of Certificate of Live Birth,
Certificate of Marriage and Certificate of Death

19 June 2017
Original and certified true copy of Certificate of Live Birth, Certificate of Marriage
and Certificate of Death, can only be issued to:
1. The owner himself or through a duly authorized representative;
2. His/her spouse, parent, direct descendant, guardian or institution
legally in-charge of him/her, if minor;
3. The court or proper public official whenever absolutely necessary in
administrative, judicial or other official proceedings to determine the
identity of a person;
4. In case of the person’s death, the nearest of kin.

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Memorandum Circular 2017
Memorandum Circular No. 2017 – 05
Additional Guidelines in Preparing and Issuing Supplemental Report

11 April 2017
1. If birth the Philippine Statistics Authority (PSA) and Local Civil Registry Office
(LCRO) file copies contain no entry/entries whatsoever on any item in the COLB,
COD, COM and COFD, except for those mentioned under Rule 11(1), A.O. No. 1
series of 1993, a Supplemental Report is applicable to supply the missing
entry/entries in both the PSA and LCRO copies.

2. In case there is a difference in the entries between the PSA and LCRO copies,
illustrated as follows:
a. Where there is an inadvertently omitted entry in the PSA-copy but the
corresponding information is available in the LCRO-copy; and
b. Where there is an inadvertently omitted entry in the LCRO-copy but the
corresponding information is available in the PSA-copy

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Memorandum Circular 2017
Memorandum Circular No. 2017 – 05
Additional Guidelines in Preparing and Issuing Supplemental Report

11 April 2017
Supplemental Report shall be applied on the affected document

3. A Supplemental Report is also applicable to supply the missing the

entries in the Geographical Portion of the documents.
Error/errors in the Geographical Portion of the documents shall be
corrected using the procedures outlined under Memorandum
Circular No. 2010-4.

4. A Supplemental Report is not applicable to supply the registry

number on the PSA Copy which contains no registry number, the
Local Civil Registrar shall endorse a certified copy and/or transcription
of the document with the correct registry number.

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Memorandum Circular 2017
Memorandum Circular No. 2017 – 05
Additional Guidelines in Preparing and Issuing Supplemental Report

11 April 2017
5. If both “Male” and “Female” are marked “X” on the entry on Sex, a
Supplemental Report shall be filed to correct the entry.

6. For blank entry on the year of birth, a Supplemental Report or

petition under RA 10172 shall not apply. Missing year of birth shall be
supplied by filing a petition in court.

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Memorandum Circular 2018
Memorandum Circular No. 2018 – 04
Increase in the Documentary Stamp Tax (DST) from Php15.00 to Php30.00

02 February 2018

Php155.00 per copy- Copy Issuance of Certificate of Live Birth (COLB)

Certificate of Marriage (COM) and Certificate of
Death (COD)

Php210.00 per copy – Certificate of No Marriage (CENOMAR)

Advisory on Marriage (CEMAR)

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Office
Memorandum
2017-2018

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Office Memorandum 2017
Office Memorandum No. 2017-93
Implementation of the Feedback Templates
24 July 2017

Feedback Form is used to applications denied or disapproved for processing

due to lack of requirements, or non-compliance to the business rules, or
inconsistencies in the entries.

PAID TRANSACTIONS/APPLICATIONS – the submitted documents together

with the feedback form are returned to the requesting clients.

MONTHLY SUBMISSION –the documents submitted in the monthly reports

or endorsements from the LCRO, the Feedback Forms together with the
supporting documents are filed at the PSA document archives for retrieval in
case the LCRO or the client complied with the requirements.

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Office Memorandum 2017
Office Memorandum No. 2017-71
Full Implementation of Decentralized Solemnizing Officers’ (SO) System
1 June 2017

Solemnizing Officers of Religious Group listed below shall file their

application for CRASMS at the PSA-Provincial Office where their church is
located:
1. Iglesia ni Cristo
2. Iglesia Filipina Independiente
3. Luzon Convention of Southern Baptism Churches
4. North Philippine Union Mission of Seventh Day Adventist
5. Proclaim Christ Until He Comes Fellowship
6. Jesus is Lord Fellowship
8. Watch Tower Bible & Tract Society in the Philippines
9. Bread of Life

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Office Memorandum 2017
Office Memorandum No. 2017-058

Guidelines in the Processing of Applications for CRASM and other SOIS

Concerns

17 May 2017

a. Processing of Requirements for CRASM

b. Processing of Application for CRASM
c. Archiving Disposal
d. Other concerns

- The CRASD Chief shall countersign the CRASM before the signing
of the Regional Director

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Office Memorandum 2017
Office Memorandum No. 2017-055

Release of Certificate of Death, Certificate of Marriage, Certificate of No

Marriage and Advisory on Marriage

17 April 2017

MEMO IS SIMILAR TO MEMORANDUM CIRCULAR No. 2017-09 ABOVE.

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Office Memorandum Circular 2017
Office Memorandum No. 2017 – 177
Guidelines in the Key Performance Indicator (KPI) Measurement Process
for Outlet Conditions Relative to Room Temperature, Required Seating
Capacity (RSC) and Toilet/Restroom Condition

22 December 2017
1. Conduct of measurement must be done every month.
2. Submission of reports (Room Temperature Measurement Form, RSC
Measurement Form and Toilet/Cleanliness Measurement Form) must
be submitted a week after the reference month
3. Softcopy of the signed report must be emailed in advance to the CRS-
ITP2 Project Director, Chairpersons of Business Process Sub-
committee
4. Accomplish and submit signed copies of the Measurement Forms in
three (3) copies

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Memorandum Circular 2017
Office Memorandum No. 2017 – 177
Guidelines in the Key Performance Indicator (KPI) Measurement Process
for Outlet Conditions Relative to Room Temperature, Required Seating
Capacity (RSC) and Toilet/Restroom Condition

22 December 2017
ROOM TEMPERATURE
1. Assessment will be done on 10 random observations
2. The 10 random schedules (date and time) are to be identified by the
Outlet Manager (OM). This schedule will be kept secret from the
outlet supervisor (OS) and the designated Unisys Team Lead (TL) until
the observation day itself
3. OM will advise the OS and designated Unisys Team Lead (TL) of a
temperature measurement schedule on the observation day itself.
The designated TL is to be informed immediately by the OS upon
getting the instruction from OM.

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Memorandum Circular 2017
Office Memorandum No. 2017 – 177
Guidelines in the Key Performance Indicator (KPI) Measurement Process
for Outlet Conditions Relative to Room Temperature, Required Seating
Capacity (RSC) and Toilet/Restroom Condition

22 December 2017
ROOM TEMPERATURE
4. On the advised Temperature measurement date and time, the OS (or
his/her representative) in the presence of the TL (or his/her
representative) shall measure the temperature at 3 random points on
the outlet’s area and main customer area using a digital
thermometer. The average of these 3 reading will be the outlet’s
temperature for the scheduled observation day.

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Memorandum Circular 2017
Office Memorandum No. 2017 – 177
Guidelines in the Key Performance Indicator (KPI) Measurement Process
for Outlet Conditions Relative to Room Temperature, Required Seating
Capacity (RSC) and Toilet/Restroom Condition

22 December 2017

Required Seating Capacity(RSC) =(Average Monday Volumes of

Transactions during the month/8 ) x1.20 x 90%

Actual Seating Capacity (ASC) = number of functional seats available

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Memorandum Circular 2017
Office Memorandum No. 2017 – 177
Guidelines in the Key Performance Indicator (KPI) Measurement Process
for Outlet Conditions Relative to Room Temperature, Required Seating
Capacity (RSC) and Toilet/Restroom Condition

22 December 2017
Toilet/Restroom Condition

1. Within the first week of the month, five (5) days during the month is
to be picked by the OM when the toilet/restroom cleanliness survey
will be conducted. The OS is to be advised of the schedule.
2. The designated Unisys TL is to be informed immediately by the OS
upon getting the advice from OM.
3. Measurement for toilet/restroom is to be conducted two (2) in the
morning, one (1) during lunch and two (2) in the afternoon.

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Memorandum Circular 2017
Office Memorandum No. 2017 – 177
Guidelines in the Key Performance Indicator (KPI) Measurement Process
for Outlet Conditions Relative to Room Temperature, Required Seating
Capacity (RSC) and Toilet/Restroom Condition

22 December 2017
Toilet/Restroom Condition

4. On the designated survey date, five (5) clients are to be randomly

selected by the OS (or his/her representative) in the presence of the
Unisys designated TL.
5. A ¼ sheet survey form is to be distributed by the OS wherein the
client will rate the cleanliness of the toilet/restroom. The form
contains the name and the signature of the respondent

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OTHER
RELEVANT
ISSUANCES

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Memorandum Circular 2015
Memorandum Circular No. 2015 – 02
Marriages Solemnized under Civil Code or Family Code and Dissolved
through Divorce after Conversion to Islam by One of the Spouses

05 February 2015
1. The provision of this title shall apply to marriage and divorce wherein
both parties are Muslim or wherein only the male party is a Muslim
and marriage was solemnized in accordance with Muslim law of this
Code in any part of the Philippines.
2. In case of marriage between a Muslim and non-Muslim solemnized
not in accordance with Muslim law or this Code, the Civil Code of the
Philippines shall apply.

Note: All civil marriages of non-Muslim spouses who either one or both of
them were converted to Islamic religion cannot invoke PD 603 as these
where not covered by said law.

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Memorandum Circular 2015
Memorandum Circular No. 2015 – 17
Memorandum Circular Amending MC 2015-02 dated February 5,
2015 (Marriages Solemnized under Civil Code or Family Code and
Dissolved through Divorce after Conversion to Islam by One of the
Spouses)
05 February 2015
PD 1083 provision on divorce shall apply to:

1. Non-Muslim spouses who were married under civil law but

both converted to Islam; and

2. A Muslim and a non-Muslim who were married under civil

law, but later the non-Muslim spouse converted to Islam
religion.

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Memorandum Circular 2015
Memorandum Circular No. 2015 – 17
Memorandum Circular Amending MC 2015-02 dated February 5,
2015 (Marriages Solemnized under Civil Code or Family Code and
Dissolved through Divorce after Conversion to Islam by One of the
Spouses)
05 February 2015
Requirements:

1. Certificate of Conversion to Islam of the spouse/s:

2. Affidavit of Muslim spouses that their marriage was ratified
under Islam religion
3. Decision of Recognition of Divorce by the Shari’a Court
4. Certificate of Finality of Recognition of Divorce
5. Certificate of Divorce
6. Unannotated and annotated Marriage Certificate; and

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Memorandum Circular 2015
Memorandum Circular No. 2015 – 17
Memorandum Circular Amending MC 2015-02 dated February 5,
2015 (Marriages Solemnized under Civil Code or Family Code and
Dissolved through Divorce after Conversion to Islam by One of the
Spouses)
05 February 2015
Requirements:

1. Certificate of Registration executed by the concerned Clerk of

Court/Circuit Registrar; and

2. Certificate of Authenticity executed by the concerned Clerk of

Court/Circuit Registrar

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Memorandum Circular 2015
Memorandum Circular No. 2015 – 17
Memorandum Circular Amending MC 2015-02 dated February 5,
2015 (Marriages Solemnized under Civil Code or Family Code and
Dissolved through Divorce after Conversion to Islam by One of the
Spouses)

05 February 2015
ANNOTATION

“Pursuant to the Recognition of Divorce Decree dated (date of decision)

rendered by (Name of the Judge) of the (name of court) the marriage
between (name of spouses) is hereby declared as dissolved/divorced.”

In case of marriage between a Muslim and a non-Muslim, solemnized not

in accordance with Muslim law of this Code, the Civil Code of the
Philippines shall apply. In this case, no annotation shall be done on the
Certificate of Marriage.

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Memorandum Circular 2007
Memorandum Circular No. 2007 – 006
Guidelines in Filing the Appropriate Petition Involving the Use of JR, II, III
and the likes under RA 9048

13 February 2007
CASE NO. I
The additional name “Jr” was not entered (omitted) in the COLB to
distinguish the father from the child. The petitioner may apply for
supplemental report under Rule 11 or AO 1 Series of 1993, provided
that the entry in the father’s first and last name bear similar first and
last name of the child. This is pursuant to Article 375 of the Civil Code.

Likewise, the additional name II, III, IV if omitted can be supplied by

applying the procedure under Rule 11 (Supplemental Report), AO No. 1
Series of 1993. Prior to the effectivity of AO 1, series of 1993, we
considered the first name “Baby Boy” and “Baby Girl” as if names were
omitted, hence these are cases falling under the procedure of
supplemental report.

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Memorandum Circular 2007
Memorandum Circular No. 2007 – 006
Guidelines in Filing the Appropriate Petition Involving the Use of
JR, II, III and the likes under RA 9048

13 February 2007
CASE NO. II

The additional name “Jr” was erroneously entered in the COLB as

part of the child’s firt name but the father’s first name is different
from the child. “Jr” can be considered erroneously entered.

The proper petition to be filed is a petition for correction (CCE) of

child’s first name to delete “jr.” as provided under RA 9048

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Memorandum Circular 2007
Memorandum Circular No. 2007 – 006
Guidelines in Filing the Appropriate Petition Involving the Use of
JR, II, III and the likes under RA 9048

13 February 2007

CASE NO. III

The Roman numeral “II” (instead of JR) is inadvertently placed as

part of the child’s first name in the COLB.

Under this case, the additional name to be entered should be

“Jr” not II. A petition for correction of clerical error is proper
under this case.

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Memorandum Circular 2007
Memorandum Circular No. 2007 – 006
Guidelines in Filing the Appropriate Petition Involving the Use of
JR, II, III and the likes under RA 9048

13 February 2007
CASE NO. IV

The Roman numeral “III, IV” and so on was added to the first
name is the same as that of the child. Under this case, the
petitioner may file a petition for correction of clerical error to
correct “III” to “JR”.

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Memorandum Circular 2007
Memorandum Circular No. 2007 – 006
Guidelines in Filing the Appropriate Petition Involving the Use of
JR, II, III and the likes under RA 9048

13 February 2007
CASE NO. V

The additional name “JRA” or the use of Roman numeral “II” was
inadvertently placed in the child’s name who is a female.

There is no legal basis for a daughter or other female

descendants to use the additional name “JRA” or placing any
Roman numeral with their first names. Art. 375 of the Civil Code
applies only to the “son, grandson” or “other direct
descendants”.

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Memorandum Circular 2007
Memorandum Circular No. 2007 – 006
Guidelines in Filing the Appropriate Petition Involving the Use of
JR, II, III and the likes under RA 9048

13 February 2007
CASE NO. VI

If the name of the child is written in full as “JUNIOR” and it is to

be changed to short ‘JR”, and vice versa, the proper petition to
be filed should be a petition for Change of First Name (CFN).

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Memorandum Circular 2007
Memorandum Circular No. 2007 – 006
Guidelines in Filing the Appropriate Petition Involving the Use of
JR, II, III and the likes under RA 9048

13 February 2007
CASE NO. VII

If the additional name “Sr./Jr.” is to be entered in the father’s

name either in the COLB and Certificate of Marriage (COM) ,t he
same must be subjected to the filing of a petition for correction
of clerical error (CCE) under RA 9048 and not through the
procedures of supplemental report under AO series of 1993
provided the “Sr./Jr.” appear in the father’s COLB.

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 CRS

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