Lecture 3: The Accounting

Process

Dr. Md. Serazul Islam

Professor (Accounting)
[email protected]
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 BASIC ACCOUNTING
EQUATION
Accounting equation is the mathematical
expression of the relationship of assets,
liabilities, and owners’ equity.
Assets = Liabilities + Owner’s Equity

Tk. 10,00,000 = Tk.3,00,000 + Tk. 7,00,000

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 FEATURES OF ASSETS
ASSETS
are economic resources, which
-are owned by a business
-are used in carrying out production, consumption and
exchange
-provide future services or benefits (in the form of cash)
to the enterprise
- must be acquired at a cost
-help to redemption of liability.
Example: Al-amin breads and biscuits Ltd owns a
delivery van that provides economic benefits from its
use in delivering cosmos biscuits. Other assets of Al-
amin Ltd are tables, chairs, oven, mugs, cash
registrar and, of course, cash.

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 FORMS OF ASSETS
Assets include:
• Physical resources like land, building.
Machinery, furniture, inventory.
• Future payments like accounts receivable,
notes receivable, etc.
• Intangible assets like goodwill, patent,
copyright, trademark etc.
• Future benefits like prepaid insurance.

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LIABILITIES & OWNER’S EQUITY
LIABILITIES
• Liabilities are outsiders’ claims against assets.
These represent the amount that the firm owes
to outsiders i.e. other than the owners.
OWNER’S EQUITY
• Owner’s equity is the residual interest in the
assets of an organization after deducting its
liabilities. Equity is the owner’s claim or
interest in the business.
Owner’s Equity = Total Assets- Total Liabilities
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 INCREASES AND DECREASES
IN OWNER’S EQUITY

INCREASES DECREASES

Investments Withdrawals
by Owner Owner’s by Owner
Equity
Revenues Expenses

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 INCREASES IN OWNER’S
EQUITY

Investments : are the assets the owner puts in

the business.
Revenues : gross increases in owner’s equity
from business activities entered into for the
purpose of earning income

• may result from sale of merchandise,

services, rental of property, or lending money
• usually result in an increase in an asset

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DECREASES IN OWNER’S
EQUITY
Expenses: cost of assets consumed or
services used in the process of earning
revenue.
Examples: utility expense, rent expense,
supplies expense, and tax expense.
Drawings: are withdrawals of cash or other
assets by the owner for personal use.

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TRANSACTION IDENTIFICATION
PROCESS

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TRANSACTION ANALYSIS
TRANSACTION 1

• Ray Neal decides to open a

computer programming service.
• On September 1, he invests $15,000
cash in the business, which he
names Softbyte.

Softbyte

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 TRANSACTION ANALYSIS
TRANSACTION 1 SOLUTION

Assets = Liabilities + Owner’s Equity

Cash R. Neal, Capital

+ 15,000 Investment + 15,000

$15,000 = $15,000

There is an increase in the asset Cash, $15,000,

and an equal increase in the owner’s equity, R.
Neal, Capital, $15,000.
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 TRANSACTION ANALYSIS
TRANSACTION 2

Softbyte purchases computer

equipment for $7,000 cash.

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 TRANSACTION ANALYSIS
TRANSACTION 2 SOLUTION

Assets = Liabilities + Owner’s Equity

Cash + Equipment = + R. Neal, Capital
Old
$15,000 = $15,000
(2) - 7,000 + 7,000______________________________
New
$ 8,000 + $7,000 = $15,000

Cash is decreased by $7,000 and the asset

Equipment is increased by $7,000.
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TRANSACTION ANALYSIS
TRANSACTION 3

• Softbyte purchases supplies expected to last for

several months for $1,600 from Acme Supply
Company.
• Acme agrees to allow Softbyte to pay this bill next
month, in October.
• This transaction is referred to as a purchase on
account or a credit purchase.
Acme Supply
Company

Softbyte
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 TRANSACTION ANALYSIS
TRANSACTION 3 SOLUTION
• Assets = Liabilities + Owner’s Equity
• Cash + Supplies + Equip. = Accts. Pay. + R. Neal, Capital
• Old $8,000 + $7,000 = $15,000
• (3) _____ + $1,600 _______ + $1,600 ________
• New $8,000 + $1,600 + $7,000 = + $1,600 + $15,000
•
• $16,600 $16,600

The asset Supplies is increased by $1,600, and

the liability Accounts Payable is increased by
the same amount.
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TRANSACTION ANALYSIS
TRANSACTION 4

• Softbyte receives $1,200 cash from customers

for programming services it has provided.

• This transaction represents the Softbyte’s

principal revenue-producing activity.

Softbyte

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 TRANSACTION ANALYSIS
TRANSACTION 4 SOLUTION
• Assets = Liabilities + Owner’s Equity
• Cash + Supplies + Equip. = Accts. Pay. + R. Neal, Capital
• Old $8,000 + $1,600 + $7,000 = $1,600 + $15,000
• (4) + 1,200 _____ _____ _______________ + 1,200
• New $9,200 + $1,600 + $7,000 = $1,600 $16,200

• $17,800 $17,800

Cash is increased by $1,200 and R. Neal,

Capital is increased by $1,200.
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TRANSACTION ANALYSIS
TRANSACTION 5

•Softbyte receives a bill for $250 from

the Daily News for advertising but
postpones payment of the bill until a
later date.

Softbyte Bill
Daily News
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 TRANSACTION ANALYSIS
TRANSACTION 5 SOLUTION
• Assets = Liabilities + Owner’s Equity
• Cash + Supplies + Equip. = Accts. Pay. + R. Neal, Capital
• Old $9,200 + $1,600 + $7,000 = $1,600 + $16,200
• (5) ___Advertising Expense__ + 250 _- 250
• New $9,200 + $1,600 + $7,000 = $1,850 + $15,950

• $17,800 $17,800

Accounts Payable is increased by $250 and

R. Neal, Capital is decreased by $250.
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 TRANSACTION ANALYSIS
TRANSACTION 6

• Softbyte provides $3,500 of programming

services for customers.
• Cash of $1,500 is received from customers,
and the balance of $2,000 is billed on
account.

Softbyte
Bill

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 TRANSACTION ANALYSIS
TRANSACTION 6 SOLUTION
• Assets = Liabilities + Owner’s Equity
• Cash + Accts. Rec. + Supplies + Equip. = Accts. Pay. + R. Neal, Capital
• Old
• $ 9,200 + $1,600 + $7,000 = $1,850 + $15,950
• (6)
• + 1,500 + 2,000 + 3,500
• New
• $10,700 + $2,000 + $1,600 + $7,000 = $1,850 + $19,450

• $21,300 $21,300

Cash is increased by $1,500; Accounts Receivable is increased

by $2,000, and R. Neal, Capital is increased by $3,500.
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TRANSACTION ANALYSIS
TRANSACTION 7

•Expenses paid in cash for September are

store rent, $600; employees’ salaries, $900;
and utilities, $200.

$600

$900
Softbyte

$200

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 TRANSACTION ANALYSIS
TRANSACTION 7 SOLUTION
• Assets = Liabilities + Owner’s Equity
• Cash + Accts. Rec. + Supplies + Equip. = Accts. Pay. + R. Neal, Capital
• Old
• $10,700 + $2,000 + $1,600 + $7,000 = $1,850 + $19,450
• (7)
• - 1,700 Rent Expense - 600
• Salaries Expense - 900
• Utilities Expense - 200
• New
• $ 9,000 + $2,000 + $1,600 + $7,000 = $1,850 + $17,750
• $19,600 $19,600

Cash is decreased by $1,700 and R. Neal, Capital is decreased

by the same amount. Dr Ser@z 23
TRANSACTION ANALYSIS
TRANSACTION 8

• Softbyte pays its $250 Daily

News advertising bill in cash.

Softbyte

$250 Daily News

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 TRANSACTION ANALYSIS
TRANSACTION 8 SOLUTION
• Assets = Liabilities + Owner’s Equity
• Cash + Accts. Rec. + Supplies + Equip. = Accts. Pay. + R. Neal, Capital
• Old
• $9,000 + $2,000 + $1,600 + $7,000 = $1,850 + $17,750
• (8)- 250 - 250 .
• New
• $8,750 + $2,000 + $1,600 + $7,000 = $1,600 + $17,750

• $19,350 $19,350

Both Cash and Accounts Payable are

decreased by $250. Since the expense was
previously recorded, itDrisSer@z
not recorded now. 25
TRANSACTION ANALYSIS
TRANSACTION 9

•The sum of $600 in cash is received from

customers who have previously been billed
for services (in Transaction 6).

Softbyte
$600

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 TRANSACTION ANALYSIS
TRANSACTION 9 SOLUTION
• Assets = Liabilities + Owner’s Equity
• Cash + Accts. Rec. + Supplies + Equip. = Accts. Pay. + R. Neal, Capital
• Old
• $8,750 + $2,000 + $1,600 + $7,000 = $1,600 + $17,750
• (9) + 600 - 600 .
• New
• $9,350 + $1,400 + $1,600 + $7,000 = $1,600 + $17,750

• $19,350 $19,350

Cash is increased by $600 and Accounts Receivable

is decreased by the same amount. R. Neal, Capital
is not increased because the revenue was already
recorded. Dr Ser@z 27
TRANSACTION ANALYSIS
TRANSACTION 10

•Ray Neal withdraws $1,300

in cash from the business for
his personal use.

$1,300
Softbyte

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 TRANSACTION ANALYSIS
TRANSACTION 10 SOLUTION
• Assets = Liabilities + Owner’s Equity
• Cash + Accts. Rec. + Supplies + Equip = Accts. Pay. + R. Neal, Capital
• Old
• $9,350 + $1,400 + $1,600 + $7,000 = $1,600 + $17,750
• (10)
• - 1,300 Drawing - 1,300
• New
• $8,050 + $1,400 + $1,600 + $7,000 = $1,600 + $16,450

• $18,050 $18,050
Cash is decreased by $1,300 and R. Neal, Capital is
decreased by the same amount. This is not an expense, but
rather a withdrawal of owner’s equity.
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